HAVE YOU TRIED

SENDING OR WRITING A
LETTER FOR SOMEONE?
SHARE YOUR
EXPERIENCE TO THE
WRITING LETTERS
 The letters you usually write are
personal letters. Such letters include
friendly, invitation, acceptance, refusal,
thank-you, congratulations, and cheer-
up letters. Today, e-mail has
revolutionized our way of
communicating.
 But whatever type of letter, whether
written with the traditional pen and
paper, or done electronically, it should
follow acceptable standards in clarity of
thought and accuracy. It should also
follow the proper form for its various
parts.
THE PARTS OF A
LETTER
 THE HEADING. Your
address, ZIP code before the
name of city, province, or
district, today’s date.
 BF Homes
1700 Paranaque City
April 1, 2022
 THE
SALUTATION/GREETING.
The salutation varies with the
nature of the letter and the
relationship between the writer
and the person whom the letter
Dear John Paulo,
 THE BODY. The body of the
letter is where you share
whatever information you want
to say in your letter. Here are
some suggestions when writing
the body of the letter.
 1. Be courteous
2. Write simply and naturally
3. Make your letter interesting
4. Make your letter coherent and
easy to read
5. Review your letter and check
for errors
 I was very happy to receive your
letter. After so many years. You told
me so many things about your life,
that for a while I was with you
again.
Do write frequently even if it is
only to say you are all well.
THE CLOSING. The closing or
complimentary close, ends the
letter. Like the salutation, the
closing varies according to your
relationship with the addresee.
 The first letter is capitalized,
and the last word is followed by
a comma. Examples of closing
are Sincerely, Truly Yours,
Always, Love.
Sincerely,
 SIGNATURE. The signature is
your name without punctuation
after it. Use your given name or
nickname when writing to relatives
or friends. Write full name if the
person you’re writing to does not
know you well.
Jell
 BF Homes
1700 Paranaque City
April 1, 2022

Dear John Paulo,

I was very happy to receive your letter. After so many years.
You told me so many things about your life, that for a while I was
with you again.
Do write frequently even if it is only to say you are all well.

Sincerely,
Jell
 LETTER
FORMATS
THE BLOCK FORMAT. Aligns all the
parts of the letter on the left of the
page.
THE MODIFIED BLOCK FORMAT.
As shown in the sample letter, puts the
heading, closing and signature on the
right side
 BF Homes
1700 Paranaque City
April 1, 2022

Dear John Paulo,

I was very happy to receive your letter. After so many years.
You told me so many things about your life, that for a while I was
with you again.
Do write frequently even if it is only to say you are all well.

Sincerely,
Jell
KINDS OF
LETTER
FRIENDLY
LETTER
 A friendly letter is a good way to
communicate with a friend or relative. Like
a conversation, a friendly letter contains a
specific, personal message from you to the
person you are communicating with.
(p.250 of the book for the example of a
friendly letter)
 SEATWORK
(Friendly Letter)
 Write a personal letter to a
friend on a topic of interest to
both of you. MAKE SURE TO
INCLUDE ALL THE PARTS
OF A LETTER IN YOUR
WORK.
 SOCIAL
LETTERS
 A social letter is a courteous
announcement or response
concerning a particular event.
Social letters may include thank-
you, invitations, congratulations,
regret, excuse, or condolence.
 THANK-YOU LETTER
In a thank-you letter, try to say
something specific about the
kindness that the person has done
for you.
 BF Homes
1700 Paranaque City
April 1, 2022
Dear Uncle Pablo,
How did you know I wanted a watch? I had long wanted one.
I never thought I would be proud owner of such a fine watch.
I want you to know I am deeply grateful for your generosity.
Each time I look at the watch, I’m reminded of you.
Thank you, Uncle Pablo, for this beautiful and useful gift.
Your loving nephew,
Jell
SEATWORK
(Thank-you
Letter)
Write a THANK-YOU Letter to a
friend who helped you with your
homework while you were
recovering from the flu. MAKE
SURE TO INCLUDE ALL THE
PARTS OF A LETTER IN YOUR
WORK.
 INVITATION and
ACCEPTANCE/REGRET LETTERS

In an invitation, include specific

information about the occasion, the time,
and the place, and any other specific
details your guest might need to know.
 BF Homes
1700 Paranaque City
April 4, 2022
Dear Bobbie,
Mother’s birthday is on Sunday, April 10. The whole family is
going on a picnic to Munting Buhangin Beach in Batangas. We’d
like you to go with us. Please say you can come.
We’ll leave in a big bus at seven o’clock in the morning of
Saturday, so come to our house before that time. We’ve rented a
cottage there; we’ll sleep overnight, and come back on Sunday
afternoon.
Sincerely yours,
Jell
ELECTRONIC INVITATION CARD
 OCCASION:
DATE:
TIME:
PLACE:
Any personal message you want to add
to the e-card will appear here.
 SEATWORK
(Invitation Letter)
 Write an INVITATION
Letter for a surprise party for
your best friend. Include all
the information your guest
will need to know.
SHORT
REVIEW
What are the parts of
a letter?
 What are the two
formats for writing a
letter?
What are the different
kinds of letters we
have discussed so far?
 Always answer an invitation either a letter of
acceptance or a letter of regret. Letting someone
know that you will not be able to attend. If the
letters R.S.V.P. ré·​pon·​dez s'il vous plaît (an
abbreviation for “please reply” in French)
appear on the invitation, it’s especially
important to immediately send back a written
reply, whether you are accepting the invitation
or not.
 Haig Street
1556 Mandaluyong City
April 4, 2022
Dear Jell,
I shall be very happy to go with you to Munting Buhangin
Beach on your mother’s birthday. Please greet her for me.
April 10 cannot come soon enough. I’ve never been to
Munting Buhangin Beach but I’ve heard a lot about it. I’m sure
we’ll enjoy there.
I shall be at your place before seven. Thank you for inviting
me.
Sincerely yours,
Bobbie
 SEATWORK
(Acceptance Letter)
 Write an ACCEPTANCE
Letter for a friend who
invited you to attend her 18 th

birthday celebration.
 Haig Street
1556 Mandaluyong City
April 4, 2022

Dear Jell,
How I regret that I cannot accept your invitation. I wish I could join
you. I have long wanted to see Munting Buhangin Beach, but on Sunday,
April 10, two of my cousins from Cebu are coming. I cannot possibly leave
them because it will be their first trip here. I have to show them around.
So please give your mother my greeting for a happy birthday. I know
you will enjoy yourselves and you know that I would go with you if I could.

Sincerely yours,
Bobbie
 SEATWORK
(Regret Letter)
 Write a REGRET Letter
for not being able to
attend a classmate’s going-
away party.
 CONGRATULATORY
LETTER
A congratulatory letter should always
sound honest and sincere. It should not
be effusive in its intent to emphasize the
accomplishment of the person being
congratulated.
 BF Homes
1700 Paranaque City
April 1, 2022
Dear Ana,
My sincere congratulations on your splendid performance in
the play presented by your class last Sunday. I always knew you
could act, but I didn’t realize how well. I was among those who
applauded you long and repeatedly.
More power to you, Ana. I’d like to see you act in other plays.
Yours,
Fidela
 CHEER-UP LETTER
Most cheer-up letters are sent to help lighten
someone’s feelings during times of illness, depression,
problems, or loss of a loved one. Thus, this type of
letter should be written not only to fulfill a social
obligation or as a matter of courtesy but because the
letter sender empathizes and feels for the person
addressed in the letter.
 BF Homes
1700 Paranaque City
April 1, 2022
Dear Cardo,
Uncle Benito told me that you were recuperating from
influenza that’s why you didn’t answer my last letter. Well, I’ll just
keep on writing to you until you’re quite strong again.
Our class is preparing for a Play Day to be held on May 20,
and we’re busy practicing our number in pyramid building. Play
Day will be on Saturday. Maybe you will be well enough to come
and see us then.
Lovingly yours,
Alyanna
 EXCUSE LETTER
The letter of excuse is most common in the
school setting. This is usually written by a
parent to explain his/her child’s absence from
school. It may also be written on such
occasions as when one misses an appointment
with somebody and a telephone call will not
suffice.
 BF Homes
1700 Paranaque City
April 1, 2022

Dear Teachers,
Please excuse my daughter, Venice Concepcion, for being
absent on March 28th and 29th. She had a stomachache, which is
why she was unable to attend school.
If you have any questions, please call me at 942-5376

Sincerely,
Mrs. Adora Concepcion
 POSTCARDS
When you are away from home, your parents
and friends will want to hear from you. They
want to know that you remember them. A
postcard with a brief message is often the most
convenient means of communication on these
occasions.
SEATWOR
K
 Choose 2 letters among
congratulatory, cheer-up,
excuse, and postcards that you
will be doing. Create your own
scenario in writing the letters
you have chosen.
BUSINESS
LETTER
 Business letters are similar to
personal letters, though they are
more formal and are never
handwritten.
 PARTS OF
BUSINESS LETTER
 The heading includes your
address and the date of the
letter.
John Bravo
ABC Education Inc.
1234 – 123 Street
New York, NY 01218
May 21, 2018
 The inside address contains the
name and the address of the
person to whom you are writing.
Sarah Geenie
XYZ Company Inc.
6789 – 789 Street
New York, NY 04851
The salutation is the greeting. It
is almost always Dear and then
the person’s name, followed by a
colon.
Dear Ms. Geenie:
 The body is the main part of the letter.
I am writing to inform you of our new pricing model effective February 1,
2019. On the first of February, we will be switching from an annual billing
cycle to a quarterly billing cycle and this letter contains important
information that may impact your organization.
After conducting extensive research and receiving feedback from our
customers, we have determined that most customers strongly prefer a
quarterly billing cycle rather than an annual one. In order to best suit your
needs, we have decided to offer this benefit, which will take effect on
February 1, 2019.
This letter is simply to notify you of the upcoming changes, and no
immediate action is required from you at this time. We thank you for your
continued business.
 The closing is the polite ending,
such as Yours Truly, Sincerely,
and Sincerely yours.
Sincerely,
 The signature is handwritten
directly below the closing and
below the signature, type or print
your name.
John Bravo
PERFORMANCE
TASK #1
 Write a business letter to a
customer asking about a new
gadget that you are offering.
Following the correct format in
writing a business letter.