BANQUET EVENT ORDER

Date: February 27th, 2018

CUSTOMER INFORMATION EVENT INFORMATION

Name: Danielle Oconner Event Date: March 13th, 2018

Dept: Laughfest employee Description: Free event for GVSU student
Bill Code: through Laughfest
Phone Number: doconnor@laughfestgr.org Guest Count: capacity 232
Event Status:
Contact Person: Amy Blaker, 517-458-4036
Paula, 517-802-9805
LOCATION AND TIMES

Room: Loosemore Auditorium, Devos E Dress in black and comfortable shoes

Setup Style: attached at end of document

Schedule Time:
 HTM 240: arrive at 4:30 or if in class ASAP
 Activities/front of house: 6:30pm
 Show opener Allen Trieu /Last Laker Standing: 8:00pm
 Drew Lynch: around 8:45pm
 *VIP spots are guaranteed to be held only from 7:15-7:30pm
 9:45/10:00pm be out by then

Event Specifications
Time Department Item
6:30pm Ticket and Registration 2 check-in tables (VIPs & Community check in) staffed by spotlight
Google doc (Located at 2020 and HTM office)
120 VIPs at 2020 desk
80 VIPs at HTM office
*200 people max on VIP list put smile face on left hand
Each HTM 240 student brings donated item in (February 27th)
Counter needed to ensure we stay within fire code
Raffle drawing (3 tables) preshow (before acts go out), name and cell
phone # on back Megan bringing 8 mason jars for raffle tickets to go into,
Caitlin pulls out winning tickets preshow

6:30pm Laughfest 1 8’ table for Laughfest Merchandise (Gail handles money at LF table)
Sell $5 high-five button to earn a raffle ticket

4:30pm AV Lights and soundboard set up

 Set up music inside auditorium and out with Bluetooth speakers
Have one microphone for comedians
Kahoot happening inside auditorium
Phone needed for music that will play throughout entire space

4:30pm Theme Decorations include:

Yellow bucket
Balloons no tape
Rubber chickens
Table cloths
Sashes
Logo stickers
Smile tattoos
Gilda's and Laughfest brochures
Streamers
Pull up posters

6:30pm Activities 3 8’ tables

1- Photo Booth & Create one Take one
2- Chicken throwing games (2 of them; 1 table for each game) solo cup
game and corn hole game
Photo booth (Lauhgfest provides props)
T1C1- sticky notes on black butcher paper on wall. Take one when leaving

6:30pm F&B 2 8’ tables

Popcorn machine, popcorn (215 people), oil, bags, pop (215 people)
Provided by GV Career Center & Catering office closes @ 5
F&B team purchases flavored and regular salt
All items stored in Gail’s office after being picked up on Monday 3/12
*popcorn machine must be by outlet
Cooler from Mckenna
9:45/10pm M&G w/ Drew Agent will bring merchandise for purchase
1 8’ table for M&G
Will be bringing service dog with him
Post Show
 Billing Summary

Subtotal of Selection & Other Charges

Total: $100.00 (budget form Spotlight)

F&B- $10.00
Activities- $40.00
Theme- $50.00
Subject to changes
Special Instructions

Customer Signature & Date Director of Catering & Date

You will be billed for 100% of your guarantee or the expect number of guests, whichever is higher. Prices listed on this
contract are based on information provided. Changes in total price may occur do to additional requests.