UIL Plan:

Atmosphere Committee
Responsibility Designation
● Edward: Allocate decorations. Communicate with UCPC and Chick-Fil-A to get prizes or
freebies for the event. Get speaker for music from Best Buy.
● Tim: Event Planning Liaison and Schedule Planner
● Axel: Communicate with the UC to reserve venue for the event. Coordinate with special
events to allocate sufficient tables and chairs for the event.

Activities and Duties Associated with the Atmosphere

● Set up and tear down of activities
● Create an overall atmosphere of relaxation and fun
● Indirectly campaign for the students to choose ASU
● Supervise and make sure each activity occurs with little to no error

Budget

Item Price Store

Balloons (20-Count) x10 $10.82 Dollar Tree

Streamers (70.5 ft each) x10 $10.82 Dollar Tree

Ribbon (300 ft each) x3 $3.24 Dollar Tree

Total Budget $24.88

Timeline (General Deadlines and Pertinent Information)

● Week One (February 5-7th): Reserve venues and space necessary for the event.
● Week Two (February 12-14th) : Get with activity groups finalize what activities are going
to take place during the event.
● Week Three (February 19-21th): Gather any extra supplies that the activity groups
cannot allocate themselves.
● Week Four (February 26-28th): Collaborate with UCPC, Chick-Fil-A, and Concho
Educators Federal Credit Union to get merchandise or other prizes for the activities.
● Week Five help (March 5-7th): Develop floor plan layout for the event.
● Week Six (March 19-21th): Help activity groups familiarize themselves with the venue
and activity locations.
● Week Seven (March 26-28th): Allocate decorations (Balloons, streamers, ribbon) from
Dollar Tree.
 ● Week Eight (April 2-4th): Get with Anticipation and Activity groups to ensure we are all
on the same page and try to work through any last second changes.
● Week Nine (April 9-13th): Communicate with special events to make sure the chairs,
tables, and stage will be available for the day of the event. Make sure all supplies are
ready to go.

Production Schedule (April 13th, 2019 )

● 10AM - 11AM Make sure the venue is ready to be set up, collaborate with special events
to ensure we have enough tables and chairs for the activities, have supplies ready so
that each activity can be torn down and build up efficiently.
● 11AM - 12PM Set up first activity (TBD)
● 1PM - 2PM Tear down previous activity and set up second activity (TBD)
● 2PM - 3PM Tear down previous activity and set up third activity (TBD)
● 3PM - 4PM Tear down previous activity and set up final activity (TBD)
● 4PM - 5PM Clean up any mess and return the chairs and tables to special events

Set Up/ Clean Up

Activity

Additional Information
● We currently do not have a finalized list of the activities that will take place during
the event.
● Prizes for the activities are to be determined.
ATMOSPHERE DIAGRAM
1-2 PM ACTIVITY GROUP DIAGRAM