SMEA Pilot Schools Suggested Format:

Activity Time
I. Opening Program 8:00 am-8:30am
 Philippine National Anthem
 Invocation
 Welcome Address/Presentation of SMEA Team
--------- School Principal
 Inspirational Message------ LGU

II. MEA Inputs . . . IVY T. JUMAWAN 8:30am - 12:00 noon

SEPS M & E
FLORDERICK VELARDE
Division ITO
Lunch Break …
12:00 – 1:00
III. SMEA Proper . . .
(Please be guided on the Characterization Story Line) 1:00 PM – 3:00PM

From characterization to Agenda Affecting Program and

Strategies (Handled by the School Principal)
Process Observers: Selected 10 Secondary School Heads
Facilitator:
Documenters:
IV. Agreement Setting and Policy 3:00pm-3:30pmpm
Formulation/Recommendations(Plenary)/Division

Note: Declare break for the preparation of the materials

for adjustment
 Synthesis done

V. Observations/recommendations (Division/Region/Central) 3:30pm-4:30pm

VI. Closing Program (assigned schools) 4:30pm-5:00pm

 PROPOSED MECHANICS IN THE CONDUCT OF THE
DMEA AND RMEA

Quarterly DMEA Schedules

Team A
Division Q1 Q2 Q3 Q4
(April-June) (July-Sept.) (Oct-Dec.) (Jan-Mar.)
Bukidnon 3rd wk(Tue.) 3rd wk(Tue.) 3rdwk (Nov)Tue 3rd wk(Tue)
Camiguin 2nd wk (Thur) wk 4th wk Nov wk
CDO City 3rd wk (Fri) 3rd wk(Fri) 3rd wk (Nov)Fri 3rd wk(Fri)
Gingoog City 2nd wk (Wed) wk 4th wk Nov
Malaybalay City 3rd wk(Wed.) 3rd wk(Wed) 3rdwk 3rdwk(Wed)
(Nov)Wed
Misamis Oriental 2nd wk(Fri) 2nd wk 4th wk (Nov) 2nd wk
Valencia City 3rd wk(Thurs.) 3rd wk(Thurs) 3rdwk 3rdwk(Thurs)

(Nov)Thurs

Team B
Division Q1(June) Q2(Sept.) Q3(Nov.- Q4(Mar.)
Dec.)
Oroquieta City 3rd wk 3rd wk 4th wk Nov 3rd wk
Misamis 3rd wk 3rd wk 4th wk Nov 3rd wk
Occidental
Ozamiz City 3rd wk 3rd wk 4th wk Nov 3rd wk
Tangub City 3rd wk 3rd wk 4th wk Nov 3rd wk
Iligan City 2nd wk (Wed) 2nd wk 3rd wk Nov 2nd wk
Lanao del Norte 2nd wk (Tue) 2nd wk 3rd wk Nov 2nd wk
El Salvador City 2nd wk (Thur) 2nd wk 3rd wk dec 2nd wk
Note. RMEA schedules: (Thurs. and Fri.)4th week of the Last Month of the Quarter
except for 3rd Quarter. 1st week of Dec. , schedule for the 3rd Quarter.
DMEA Presentation Format (August 2 -11, 2016: Team A & B)
Activities Time
I. Opening Program. . . 8:00am-8:30am
 Philippine National Anthem
 Invocation
Note: Host division shall
 Presentation of Participants prepare for the prelim activities
 Welcome Address/Leveling of Expectations including the provision of
 Message Certificate of Appearance.
 Community Singing

II. Board Meeting Proper . . .

 From characterization to Agenda Affecting

Programs and Strategies( Handled by the Team 8:30am-8:40am
Leader)

 Break 8:40am-8:50am

 Discussions(Facilitated by a Team Member) 8:50am-11:40am

 Lunch Break 11:40am-12:30nn

 Unfreezing
1:15pm-3:30pm
 Continuation of Discussions

III. Synthesis( Declare break for the preparation of the 3:30pm-4:30pm

materials for the presentation) by the Team Leader
IV. Agreement(handled by the SDS/ASDS) 4:30pm-4:45pm

V. Closing Program(handled by the host division) 4:45pm – 5:00pm

Note: BEST shall assign one (1) Technical Person/Team to observe the process and provide TA
What do we expect in the presentation ?

a. From Dashboard , KPI’s to characterization

b. Barriers and bottlenecks
c. Updates of the PAPs implemented
d. Key practices
e. Opportunities
f. Agenda affecting policy, program and strategies
g. Suggestions :

Prepare presentation on:

1. Consolidated / separate dashboard , KPIs to characterization for Gov’t

Kindergarten/elementary /secondary schools
2. Consolidated/Separate dashboard, KPIs to characterization of Private Pre-
School/elementary/Secondary schools
Additional Data needed to be reflected in the document:(Inventory)
a. No. of schools with Recognition Status
b. No. of schools with Renewal Status
c. No. of schools with Temporary or Permit to Operate Status
d. No. of Schools with NO PERMIT TO OPERATE
3. ALS program(dashboard to characterization)
4. National/Regional/Division Initiated PAPs (Inventory)
PAPs
1. Kindergarten 8. Multi-Grade Education
2. Early Language Literacy 9. ADM
a. Every Child a Reader a. MISOSA
Program b. E-IMPACT
3. ALS c. Open High School
a. Abot – Alam Program 10. Strengthened Tech. Voc. Educ.
b. Basic Literacy Program 11. SP for Arts
c. A & E a. RFOT
4. IP Education 12. SP for Sports
5. Special Science Program a. NMRAA
a. SSES 13. SP for Foreign Language
b. STE 14. SP in Journalism
c. NSTF 15. SHS Program
6. Basic Education Madrasah a. Academic
7. Special Education b. TVL
c. Arts and Design
d. Sports
16. School Health and Nutrition Program
17. Human Resource Development
Program
18. SBM
 19. Contextualization of the Curriculum
20. GAD
21. Others

Manpower Needed : 1. Facilitator 2. Documenter 3. Process Observers 4. Time Keeper 5. Physical

Arrangement 6. Probing- SDS 7. Agreements 8. Synthesizer

Use Template to capture items discussed, synthesis, recommendations

RMEA Suggested Format:

Activity Time
I. Opening Program 8:00am-9:00am
 Philippine National Anthem
 Invocation
 Presentation of Participants
 Welcome Address
 Inspirational Message
c/o: QuAD
 Leveling of Expectations
 Community Singing

II. MEA Inputs . . . Atty. Neil Christian 9:00am-9:15am

Villagonzalo
BEST Consultant 9:15am-9:20am
III. Breakout Session Mechanics. . .QuAD
IV. MEA Proper . . . (Breakout Session)
From characterization to Agenda Affecting Program and 9:20amDay 1-
Strategies ( Team A- 7 division offices, Team B 7 division 12:00nnDay 2
offices)(Handled by the SDS/ASDS)

Process Observers : RD/ARD & ProgCom Members

Facilitator: ProgCom Members
Documenters: Division Team Members &ProgCom
Members

V. Agreement Setting and Policy 1:00pm-3:30pmpm

Formulation/Recommendations(Plenary)/Division

Note: Declare break for the preparation of the materials

for adjustment
 Synthesis done by the SDS/ASDS
 VI. RD/ARD’s observations/recommendations 3:30pm-4:30pm

VII. Closing Program (assigned divisions) 4:30pm-5:00pm

PRESENTATION MECHANICS . . .
1. The 14 divisions are divided into two (2) groups during the breakout sessions, RD’s
group and ARD’s group:
RD’s Group-Session Hall 1 ARD’s Group-Session Hall 2
Oroquieta City Cagayan de Oro City
Misamis Occidental Gingoog City
Ozamiz City Misamis Oriental
Tangub City Camiguin
Iligan City Bukidnon
Lanao del Norte Malaybalay City
El Salvador City Valencia City
Each team is assisted by the members of the ProgCom to act as facilitators, documenters
and process observers.(Please refer to the Matrix). Division Team members are also encouraged
to document the process.

2. Division Presentation shall be done by the respective SDS/ASDS in 5-10 minutes.

3. Observations/discussions shall be facilitated after the presentation in 30
minutes/division.
4. Synthesize with the aid of template in 10 minutes/division.
 Break is provided for the Division Team to prepare the materials for SDS/ASDS
presentation.
5. Division agreements and Recommendations for Policy Making shall be done after the last
presenter and in the Plenary Session to be presented by the respective SDS/ASDS.
6. Final analysis and agreements shall be facilitated by the RD.

Manpower Needed : Documenters(Secretariat) using template, Facilitators, Process Observers

Suggested Template for the Documentation

Issues/Agenda Highlight of Major Major Major Synthesis Agreements
the Difficulties Accomplishments Issues
Discussion
e.g. KPI
PPAs
SMEA Presentation Format
Activities Time
I. Opening Program. . . 8:00am-8:30am
 Philippine National Anthem
 Invocation
Note: Host School shall prepare
 Presentation of Participants for the prelim activities
 Welcome Address including the provision of
 Message Certificate of Appearance.

II. Board Meeting Proper . . .

 From characterization to Agenda Affecting

Programs and Strategies( Handled by the Team 8:30am-8:40am
Leader)

 Break 8:40am-8:50am

 Discussions(Facilitated by a Team Member) 8:50am-11:40am

 Lunch Break 11:40am-12:30nn

 Unfreezing
1:15pm-3:30pm
 Continuation of Discussions

III. Synthesis( Declare break for the preparation of the 3:30pm-4:30pm

materials for the presentation) by the Team Leader
IV. Agreement (handled by the School Principal) 4:30pm-4:45pm

V. Closing Program (handled by the Host School) 4:45pm – 5:00pm

Note: Division Office shall assign one (1) Technical Person/Team to observe the process and
provide TA to the school