PROCUREMENT PROCESS FOR COMPETITIVE

BIDDING
RESPONSIBLE PROCESSING TIME
ACTIVITIES PROCESS FLOW
PERSON (per request)

BAC Secretariat (AO 1. Prepare Invitation to Bid (ITB) and Bidding ITB/Bid Docs Preparation
III) Documents (Bid Docs) 1 day

BAC Secretariat 2. Schedule and convene TWG or BAC Meeting

Review of ITB/Bid Docs 1 day
(Secretary II ) for review of ITB and Bid Docs

Approval of ITB/Bid Docs 1 day

BAC members 3. Approve ITB and Bid Docs for posting

BAC Secretariat 4. Post the ITB and Bid Docs Posting of ITB/Bid Docs 22 calendar days
(AO III )

BAC/TWG 5. Open, evaluate and post-qualify the bid Bid Opening, Evaluation and
proposals 10 days
Post-qualification

BAC Secretariat 6. Prepare the post-qualification (PQ) report

Prepare Post-qualification
(CAO) 1 day
report

TWG 7. Sign the PQ report

Sign PQ report 2 days

BAC Secretariat 8. Convene BAC to act on PQ Report Convene BAC 1 day

(Secretary II)

BAC Sec (AO III and 9. Prepare BAC Resolution, Notice of Award and Prepare BAC Resolution,
1 day
CAO) Abstract of Bids NOA and Abstract of Bids

BAC and HOPE 10. Sign BAC Resolution, NOA and Abstract of Bids Sign BAC Resolution, NOA
2 days
and Abstract

BAC Secretariat 11. Prepare contract for review by Legal Service

Prepare contract for review 1 day
(AO III)
by LS

HOPE 12. Sign contract Sign contract

BAC Secretariat 13. Forward the contract to provider/supplier and Forward contract to
(AO III) supplier return the notarized and signed supplier for signature and 1 day
contract notarization

CAO 14. Prepare the Notice to Proceed (NTP) Prepare NTP 3 days

HOPE 15. Sign Notice to Proceed Sign NTP

AO III 16. Issue NTP to supplier/provider Issue NTP 1 day

Supplier/Provider 17. Implement the contract 1 day

Implement contract