Consolidated Contractors Company

PREPARATION OF METHOD STATEMENTS FOR CIVIL / BUILDINGS AND

MARINE WORKS TENDERS
Procedure No: QMP-MOA-013 Rev.No.: 1

TABLE OF CONTENTS

1. SCOPE............................................................................................................. 3

2. PURPOSE ........................................................................................................ 3

3. REFERENCES ................................................................................................. 3

4. DEFINITIONS................................................................................................... 3

5. RESPONSIBILITIES ........................................................................................ 4

6. PROCEDURE .................................................................................................. 4

7. ATTACHMENTS .............................................................................................. 6

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 Consolidated Contractors Company

PREPARATION OF METHOD STATEMENTS FOR CIVIL / BUILDINGS AND

MARINE WORKS TENDERS
Procedure No: QMP-MOA-013 Rev.No.: 1

1. SCOPE

1.1 This Procedure describes how Construction Support Civil Section in both Athens and Abu
Dhabi prepare tender method statements. It also defines the responsibility of the Project
Coordinator(s) allocated to the tender and the interfaces with the Sales, Estimation and
Proposals (Civil) Department and other CCC departments.

1.2 The Procedure applies to all tenders for which the assistance of the Construction Support
Civil Section is requested. In the event of joint ventures, this procedure will apply when
CCC is the Leader and may apply internally where CCC is not the Leader.

1.3 Individual method statements issued after Contract award to describe the methodology
for specific construction activities during the execution phase of the project are out with
of the scope of this present procedure.

2. PURPOSE

The purpose of this procedure is to describe the process to be followed by all CS Civil
staff in the preparation of tender method statements for civil works, buildings and marine
work tenders.

3. REFERENCES

ISO 9001:2015 Quality Management Systems – Requirements

QMP-MOA-001 Preparation of Quality Management Procedures

QMP-MOA-009 Sales, Realization & Monitoring of, and

Estimation and Proposals, Preparation of

QMP-MOA-021 Planning

QMP-MOA-025 Constructability

4. DEFINITIONS

CS (C) Construction Support (Civil)

SPC Sales Estimation & Proposals (Civil)

AO CCC Athens Office

EPSO CCC Engineering, Procurement, and Support Office -

Abu Dhabi

CSQM Construction Support – Quality Management

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 Consolidated Contractors Company

PREPARATION OF METHOD STATEMENTS FOR CIVIL / BUILDINGS AND

MARINE WORKS TENDERS
Procedure No: QMP-MOA-013 Rev.No.: 1

Tender Method Statement:
A tender submission document that defines how CCC
proposes to construct the Works in the event of a
Contract award. Usually it contains specific requirements
regarding Method Statements / construction
methodology as defined in the tender documents.

Tender Response to an enquiry from a Client seeking priced

proposals for executing a defined scope of work.

Estimate The actual mechanism for preparing a job cost.

Proposal The final product submitted to Clients.

Tender Board The final estimate review meeting. This is a tool for
recording all decisions regarding an estimate and
proposal.

VBC Visual Byblos Cyberspace: CCC electronic document

management system (eDMS)

5. RESPONSIBILITIES

5.1 The Assistant Vice President (AVP) Construction Support (Civil) has responsibility for
maintaining this procedure.

5.2 The allocated Senior Project Coordinator has responsibility for adhering to this procedure
during the preparation of tender method statements.

5.3 A Senior Project Coordinator who has not written the method statement and/or the AVP
Construction Support (Civil) is responsible for reviewing the method statement prior to
issue to SPC Department.

6. PROCEDURE

6.1 Tender documents are received by the SPC Department, allocated an Estimate Number,
uploaded and uploaded on VBC.

6.2 SPC Senior Document controller sends VBC link to the relevant department heads
involved in the tendering process (including AVP Construction Support (Civil) and
Department Head CSC AO).

6.3 CSC Department Head in AO reviews the documents to ascertain the Client’s
requirements in respect to tender Method Statement or construction methodology.

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 Consolidated Contractors Company

PREPARATION OF METHOD STATEMENTS FOR CIVIL / BUILDINGS AND

MARINE WORKS TENDERS
Procedure No: QMP-MOA-013 Rev.No.: 1

6.4 If assistance is required from CS(C) the AVP Construction Support (Civil) will allocate a
Senior Project Coordinator to work on the tender. For large tenders, more than one Project
Coordinator may be allocated who will work under the leadership of the allocated Senior
Coordinator.
The allocated Project Coordinator will be the primary point of contact within CS (C) for the
SPC Department. Contact with other members of the CSQM working on the method
statement, i.e. Technical Studies Section, will be made with the allocated Project
Coordinator’s knowledge.

6.5 Tender documents and drawings will be reviewed on VBC and printed off as required.

6.6 The Project Coordinator will study the documents and drawings that form the tender
enquiry to determine the Client’s requirements regarding the tender Method Statement
and particular technical requirements.

6.7 At this stage the Senior Project Coordinator will prepare an action list outlining the scope
of work for the preparation of the Method Statement and this must be the basis for full
agreement on the scope for the Coordinator and must be agreed with the Proposals
Leader.

6.8 The Proposals Leader confirms the names of all parties working on the tender from the
various departments.

6.9 Proposals Leader issues Tender Information Sheet to relevant Parties.

6.10 The SPC Document Controller responsible for the tender, under the direction of the
Proposals Leader must ensure that the relevant parties working on the tender are kept
appraised of any updates on the tender in terms of correspondence received, drawing
updates, tender query responses etc.

6.11 Departmental colleagues with specialist knowledge relevant to the tender will be
consulted by the Senior Project Coordinator for input as required.

6.12 The Senior Project Coordinator will liaise with the allocated Planning Engineer, QA/QC
Specialist, Proposals Manager, Proposals Leader, EPSO Procurement Department,
Engineering Department, HSE Department, and PMV Department as required throughout
preparation of the Method Statement.

6.13 If required, after obtaining agreement from the Proposals Leader, further contact will be
made with suppliers and subcontractors to invite their contribution to the Method
Statement.

6.14 For design-build and joint venture projects, the Project Coordinator will work with
designers and joint venture partners during preparation of the Method Statement.

6.15 Upon completion of the Method Statement it will be forwarded to another Senior Project
Co-coordinator and or AVP Construction Support (Civil) for review prior to issue to the
SPC Department for inclusion in the Technical Section of the Tender Submission.

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 Consolidated Contractors Company

PREPARATION OF METHOD STATEMENTS FOR CIVIL / BUILDINGS AND

MARINE WORKS TENDERS
Procedure No: QMP-MOA-013 Rev.No.: 1

6.16 Once the Technical Submission is completed in its entirety (inclusive of Method Statement
and other parties’ input) the Proposals Manager / Proposals Leader responsible for the
Tender shall forward a copy to the relevant Document Controller for uploading to the VBC
“Construction Technology” Dashboard, thus allowing a data base of completed Technical
Submissions to be compiled for future reference. It should be noted that this proposed
procedure applies to the technical part of tender submissions and does not include the
commercial sections of tender submissions.

7. ATTACHMENTS

7.1 Attachment 1 Front cover to accompany method statements with originator and
Reviewers sign off

7.2 Attachment 2 Typical method statement contents list.

The content of each method statement will vary depending on size of
tender and Client requirements.

7.3 Attachment 3 Swim Lane Flow Chart of Process

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 QMP for PREPARATION OF METHOD STATEMENTS FOR CIVIL / BUILDINGS AND
MARINE WORKS TENDERS
Procedure No: QMP-MOA-013 Rev.No.: 1

ATTACHMENT 1

Attachment 1 – Front Cover

[HEADER]

Tender Method Statement

Doc.No:

Tender No.:
Project Title:

Rev.No. Tender No. Date Prepared Prepared By Reviewed by

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 QMP for PREPARATION OF METHOD STATEMENTS FOR CIVIL / BUILDINGS AND
MARINE WORKS TENDERS
Procedure No: QMP-MOA-013 Rev.No.: 1

ATTACHMENT 2

Attachment 2 –Typical Method Statement Content

CONTENTS

1 Introduction

2 Scope of Work

3 Overall Management Strategy

4 Organisation Structure and Key Roles and Responsibilities

5 Management and Control of Health Safety and the Environment

6 Program Management, Control and Reporting

7 Identification and Mitigation of Key Risks to the Program

8 Design and Engineering

9 Procurement, Material Logistics and Storage

10 Mobilisation

11 Site Establishment

12 Craneage

13 Phasing and Sequencing

14 Construction Methods

15 Mock-ups, Prototypes and Samples

16 Testing, Commissioning and Handover

17 Quality Assurance and Quality Control

18 Material and In-situ Testing

19 Management and Supervision of Equipment and Labour

20 Subcontract Management

21 Interfaces with Third Parties and Other Contractors

22 Demobilisation

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 QMP for PREPARATION OF METHOD STATEMENTS FOR CIVIL / BUILDINGS AND
MARINE WORKS TENDERS
Procedure No: QMP-MOA-013 Rev.No.: 1

ATTACHMENT 3

Attachment 3 – Swim Lane Flowchart of Process

Construction Support &

Sales Estimation &
Step Number Quality Management Other CCC Departments
Proposals Department
Department-Civil Section

Tender received and

allocated Estimate Number

Step 1 Tender Documents and

Drawings uploaded to VBC in
the section Entitled EPC

Proposals Leader prepares

tender information sheet and
issues to relevant parties

SPC Senior Document Dept. Head CSC-MOA

Controller sends VBC link to reviews the tender
the relevant department
Step 2 heads involved in the
documents and advises
AVP-CSC if tender
tendering process (including support is required.
AVP CS-Civil & Dept. Head
CSC-MOA)

AVP-CSC assigns a
Senior Project
Step 3 Coordinator to work on
the tender

Senior Project
Coordinator reviews the Receive list of
tender documents, requirements, as
Step 4 prepares an action list for applicable
the technical submission
and issues to Proposals
leader for circulation
 QMP for PREPARATION OF METHOD STATEMENTS FOR CIVIL / BUILDINGS AND
MARINE WORKS TENDERS
Procedure No: QMP-MOA-013 Rev.No.: 1

ATTACHMENT 3

Senior Project
Coordinator will liaise as
Provide input, as
necessary with other
Step 5 departments and
required
specialist subcontractors
and if applicable
designers to prepare the
method statement

Completed Method
statement is reviewed by
Step 6 AVP-CSC or another
Senior Coordinator within
CSC. Thereafter it is
issued with a cover sheet
signed by the responsible
SPC and then sent to the
Proposals Leader for
review

Proposals Leader confirms

acceptance of Project
Coordinators Submission or
requests amendments if
required
Step 7
Technical submission
completed in its entirety E.g.
inclusive of Method
Statement and other parties’
input is issued to Senior
Technical Support Engineer
(NOT COMMERCIAL
SUBMISSION)

SPC Document Controller

issues the completed
Step 8 submission document to CSC
Document controller in EPSO
who uploads to CSC Server
in EPSO and provides link to
relevant parties for future
use.