User Manual: HRIS

Web Portal Access

How to Log-In?
Open a browser
Step 1: Open any
mentioned browser and
type
Type URL

oppo.peoplestrong.com

Oppo. +PeopleStrong +.com

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All Employees
HRIS

• All the information for all Employees will be present here.

• Certain set of information can be edited by the employees directly while some information will require approval
from regional HR team

• Information that requires approval from regional HR team will be viewed by employee one day after approval
• Regional HR will be able to edit/approve all information for employees for their own region

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Home Page
Home Page consists of various cards, depending on the tasks done by the employee in the system

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Click to complete your
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Important Announcement
profile information

All NewJoiners on current

date will bevisible

All Joining Anniversaries on

current date will bevisible

All birthday on current

Date will bevisible

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Home

Home page – Once a user logs in to the HRIS portal it takes user to the Home page of HRIS on Web

Home Page on Web portal contains cards for various modules such as Leave, Attendance, Profile,Announcement, Events
(Birthdays, New Joiners, Work Anniversary etc.) and Upcoming holidays and various others which are user specific

Cards can be flipped to see details on the reverse of each card by clicking on “Flip for Details” or card specific text given at the
bottom of card

Top right section on the homepage contains Photo thumbnail, Task details, Quick links to access important links hosted by the
Organization, Password change, logout functionality

Areas on Right Side section–

Photo thumbnail – Employee can upload his/her photo by editing Basic details of My details section on HRIS module
and the uploaded photo appears on photo thumbnail, uploaded photo also appears on mobile app as well
Tasks – All pending tasks segregated in various categories as per their module appears here, active pending tasks are
highlighted by a number icon on the Tasks section and by clicking on the task employee can open the task page directly
Quick Links – This section holds useful documents/domain links which can be accessed by clicking on the link given.
Downloads – All downloaded reports appears here for managers to access them later
More – This section holds a quick link to access my details, password change option and logout functionality

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HRIS: My Profile
My Profile consists of the Employee Information present in the system.

1 Hover mouse onHRIS

2 Click on My Profile

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HRIS

HRIS (Human Resource Information System) Modules holds individual employee’s basic information about self,
family/dependent details, employment details, education, Bank, ID & Lifecycle details etc.

Two Sections:
• Self Service: Individual User to view & update/change details
• Manager Self Service: Manager/HR User to review and accept changes submitted by employees

Tabs under My Details:

a. Basic Details
b. Position Details
c. Contact Details
d. Dependent Details
e. Nomination Details
f. Previous Employment Details
g. Education Details
h. Bank Details

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HRIS: Tabs
Tab wise informationis
available on employeeprofile Click on Add/Modify or History Details
to check respectivedetails.
Guidelines can be readby
clicking onthe down arrow

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HRIS: My Profile(View)
My Profile has several tab: My Details (Personal Information, ID Information and Health Information)

My Details 1

2 3 4
View: You can onlyview
the details

Modify: You can edit the

details

History: All theChange

History is captured

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Basic Details – Add/Modify
Following page will appear after clicking Modify button

Employee's Ethnicity
Details
Click on icon to
Update/Change animage

Employee’s Health
Employee’s Personal Details
Information – Employee can
update/add information Click Submit/Cancelfor
here and HR approval is changes
required

Employee’s ID Details

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History Tab
History of any changes made in HRIS can be accessed by clicking on History Tab on various tabs of
HRIS section
Click on field to get detailed view Date & Status details of change Click on History tab to check
of the transaction requests submitted historical changes

Details of Transition

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Position Details
Employee has view rights to see position details. Contact your HR team for any discrepancy in data.

Caution: If you are not able to mark your attendance on system please check if your work site is updated properly

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Contact Details
Contact Details – It contains address details i.e. Permanent & Present Address and emergency contact details
Tabs to perform an action on Action button expandsfor
data detailed view

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Family Details
Details of family members and dependents are captured here such as Father, Mother, Spouse, Children etc. Details
populated here will be used in Nomination section.

Tabs to perform an action on data

Action button expands for detailed view

Previous Employment Details Tabs to perform an action on data

Past employment history of employee is maintained here

Fill all the required details here and add record by clicking Add button, Click on Submit to finally submit the data in HRIS records

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Education Details Tabs to perform an action on data
Educational qualification/certification details of an employee are maintained here

Fill all the required details here and add records by clicking Save button, Click on Submit to finally submit the data in HRIS records

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Bank Details
Bank details of an employee is maintained here, Modification of bank details is not allowed

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HRIS

• All Other Tabs Works in a similar Manner, the Employee can view, Modify and track the History of Changes.
• Tab Position Details can only be viewed by the Employee any changes in this Tab can only be done by the HR Manager

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Reporting Manager
HRIS– Manager Self Service(MSS)
Manager Self Service section gives access of Employee List to Reporting Managers. They can only view the details of Team members

1 Hover mouse onHRIS

2 Manager SelfService

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To view Detailsof
Reportees
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To delegate tasks

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 HRIS– EmployeeList
Employee List Enables Reporting Managersto view, their Team details

Click on this to view details of team 1

members

All the team members are visible

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 HRIS– Task Delegation(1/4)

Repotting Managers in their absence can delegate their Task to peers/employees in their organization.

Click on “+”sign

Click on Employeelist

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 HRIS– Task Delegation(2/4)

Reporting Managers in their absence can delegate their Task to peers/employees in their organization . For the submitted start and End Date ,
the tasks will come to the delegated user. For Each module different users can be selected

Select Start Date & EndDate

Click onsearch button to select the
employee to whomthe task needs to
be delegated

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 Task Delegation (3/4)

Select either peers or allusers

Select one user towhom

task needs to bedelegated

Click onSubmit

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 HRIS– Task Delegation(4/4)

Reporting Managers in their absence can delegate their Task to peers/employees in their organization . For the submitted start and End Date ,
the tasks will come to the delegated user. For Each module different users can be selected

Click on Active

Click on Submit

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HRIS Reports
HRIS reports gives HR manager access to employee data. Reports can be generated,
viewed, downloaded and scheduled as per set frequency

Click on HRIS
Reports to access
HRIS Reports

Click on View
Report to accessa
specific report

Standard HR Reports

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 Report Generation

Once role is selected, Click onthe Once role &employee status is

Select the role & employeeStatus Click on the “Role” dropdownto
“Employee Status” dropdown to selected, click on the “Submit”to
and click on “Submit”button select the Role
select the set ofemployees generate report

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 HRIS Report View, Download & Schedule
Report Name Selected role & employeestatus
appears here

Report headings

Click on Excel file icon todownload

the report in Excel fileformat.
Downloaded report will beavailable
in “Downloaded Reports” under
HRIS module – Manager Self Service
section

Report content

Navigation options pagewise

Click on Schedule if the reportis

required on regularbasis

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Report Scheduling
1 2
Once Schedule is Clicked, system requires more inputs like
frequency, time & date to schedule the report as required. Once frequency of the report is selected, choose the date to
Here the report name appears basis your selection. Select schedule the report at a particulardate
frequency of the report from drop down

3 4
Once date is selected, set the time of the report for
scheduler to generate report at the given time
Once all the information is entered, click on schedule to
schedule the report and same can be accessed in
downloaded reports section inHRIS

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 HRIS Tasks Pending tasks on HR Manager's account can be viewed under HRIS tasks section.
All the actions performed by an employee on HRIS module where HR Manager’s
approval is required flows in this section. HR Manager can see the details of a
particular task by clicking on Task Code.

Click on HRIS
Pending Task to
take action on
pending tasks &
check theirdetails

Click ona Task Code to see

HRIS Pending Tasks- Where HR’s approval is required for changes made by an employee in
task details and takeaction
on task their HRIS data

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 Action on Pending HRIS Task
Once Task code is clicked for detailed view, a view similar to below opens; basis the nature of pending task. Here HR manager can take
actions such as approval/rejection of HRIS update request, along with the comments for employee to refer

Employee information:
Details of theemployee
who has raised a HRIS
update request

Name of the HRISTab

where employee hasmade
changes

Details of the changes–

Current values & changes
under new value

Attachment provided by
employee appears here

Action buttons to
Approve/Reject the change
request

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 Employee HRIS Data access
“Employee list” gives access of HRIS data of employees who are assigned to HR Manager

Click on Employee
List to accessHRIS
data of mapped
employees*

HR Manager can edit and update employee HRIS data through manager’s access,
Click on corner icon to make changes in HRIS all the changes appears in history tab of respective section
Data including Position details, Bank Details

*Mapped employees are assigned to a Regional HR as

per the location

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 Change Employee HRIS Data

Click on triangle icon to make changes in HRIS

Data including Position details, Bank Details

Click on Edit to change/update HRIS records

of an employee

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Modifying Employee’s HRIS Data

View similar to ESS opens and through Modify tab changes in employee HRIS can be done

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Downloaded Reports
Reports generated in HRIS Reports sections are available here to
view, Periodically generated reports also appear here for
download and view
Click on Downloaded ReportsSection
to access all downloaded reports from
various module of HRIS such as Leave,
Attendance and HRIS reports

Reports appear here

Click excel icon to download the report in

excel file format once status is changed from
"In Progress” to“Completed”

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Organization Chart Organization chart shows the team structure of a Reporting Manager. Reporting
Manager has the functionality to see the reporting of all his direct reportees and
their team structure till last individual. By clicking on the name of the employee in
the structure, team structure of selected employee appears on screen. This can
be further drilled down till individual role in the team.

Click on Organization
chart to view team
structure reporting to self

Self (TeamManager)

Team Members(Direct
reportees)

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Thank You