Social Welfare Department, FATA

Terms of Reference (ToR)

Project Manager (Child Protection Van Project)

PURPOSE OF THE POST

Social Welfare Department, Federally Administered Tribal Areas (FATA) has partnered with
UNICEF to launch a community-based mobile Child Protection Van project in eight select
villages of Bara, Khyber Agency. The project is designed for 15 months, initially, with the aim
to produce learning from experience for informing future scaling-up and sustainability
approaches. The project will be implemented under the overall guidance of two Project
Management Committees (PMCs). The Directorate level PMC is chaired by the Director SWD
FATA and works on strategic matters of the project whereas the Agency level PMC works for
the operational matters of the project. The project will be implemented through a
customized Van which will be managed through contracting the services of an appropriate
company for operational and daily maintenance.

A Project Manager is therefore needed to lead / supervise the team for the
implementational planning and coordination, monitoring and reporting of the Child
Protection Van project in Khyber Agency and work under the overall supervision and
support of Agency Social Welfare Officer. For technical guidance, the Project Manager will
receive guidelines and support from the Child Protection Section in UNICEF. Apart from
coordinating with key identified stakeholders, the incumbent will also provide secretarial
support to the two Project Management Committees (PMCs), one at the Agency level,
chaired by the Agency Social Welfare Officer and the other at the Directorate level, chaired
by the Director Social Welfare Department FATA. The incumbent will also supervise the
project staff, including the staff on the Van and drivers and will conduct their performance
appraisals on periodic basis.

Following are the specific roles and responsibilities of the Project Manager:

PROJECT MANAGEMENT

 Under the overall guidance of Agency Social Welfare Officer, ensure full compliance of
the applicable technical, financial and management guidelines, standards and
requirements set for the project;
 Manage financial, technical and other resources provided to the project both by UNICEF
and the Social Welfare Department, FATA and ensure timely utilization of funds and
reporting of accounts to UNICEF for liquidation, including the submission of relevant /
required means of verification, like progress reports;
 Supervise a team of Child Protection M&E Officers, Information Management Officer,
Admin & Finance Officer and Community Facilitators under the project funded by
UNICEF and provide them the required technical supervision, continuing capacity

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 building and operational support to ensure effective and efficient achievement of
planned results and milestones;
 Lead the development of Detailed Implementation Plan (DIP) of the project in
consultation with staff as well as the PMCs and ensure project implementation as per
the agreed plan and update it regularly as required;

COORDINATION

 Provide secretarial support to the Project Management Committees - one at Directorate

level (strategic) and another at Agency level (operational) – each holding regular
meetings on monthly / quarterly basis as prescribed in respective Terms of Reference and
notifications; and, facilitate coordination among the stakeholders to ensure all of them
contribute their agreed roles and responsibilities;
 In consultation with project staff develop monthly action plans for the project activities
and present the same to PMCs for review and endorsement and ensure their
implementation;
 Facilitate coordination with key stakeholders including Political Administration, FDMA,
Agency Coordinator, Education Department and others in terms of ensuring their full
contributions into the project and timely follow ups with them to implement the action
points as per the MPCs meeting minutes;
 Establish and maintain efficient and effective coordination, in the most cultural sensitive
manner possible, with key stakeholders at the community levels including Maliks,
Community Elders, children and other relevant key gatekeepers and service providers for
obtaining their buy-in of the project concept and interventions as well as mobilizing their
full cooperation, support and needed contributions for achieving the project results, aims
and activities;
 Establish and maintain efficient and effective coordination and a mechanism of support
with contracted services providers for different components of the project particularly for
Van management to make sure all of them work in full compliance with the requirements
for the smooth implementation of the project and delivery of their roles;

STANDARDS SETTING AND APPLICATION

 Ensure that government partners and other relevant stakeholders are aware of relevant
policy guidelines, technical standards and relevant commitments that the
Government/concerned authorities have undertaken under international human rights
law related to children;
 Ensure that project execution is in-line with applicable standard of ethics, code of
conduct, policy guidance, technical standards, and human rights legal obligations;
 Make sure that the principle of DO-NO-HARM is comprehensively integrated into all
aspects of the project implementation, monitoring and reporting, including coordination
and interaction with media and the use of any technology;

MONITORING AND REPORTING

 Guide and facilitate the development of an appropriate, effective and efficient

monitoring and reporting mechanism for the project in which roles and responsibilities
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 are clearly and sufficiently distributed among the relevant staff members including SWD
and other members of the PMCs;
 Ensure that implementation, monitoring and reporting are in full compliance with the
agreed monitoring indicators and performance benchmarks and that the Information
Management System (MIS) is developed and maintained towards this goal;
 In coordination with SWD and UNICEF and in full utilization of the capacities with the
project team, ensure an appropriate reporting mechanism exist to capture / fulfill the
reporting requirements of UNICEF and other stakeholders concerned, including the
MPCs;
 Support the conduction of monthly and quarterly project reviews and reporting the
results of same to the PMCs.

MINIMUM REQUIREMENTS

Total Position: 1
Job Title: Project Manager;
Department: Social Welfare Department, FATA;
Reports to: Agency Social Welfare Officer, Khyber Agency;
Job Location: Social Welfare Office, Khyber Agency;
Gender: Female / male;
Minimum Education: Master in Social Sciences and / or Human Rights;
Minimum Experience: 1) At-least 5 years of relevant professional experience in
managing, leading and coordinating child protection / social
development projects;

2) Relevant professional experience of working with / for the

government is asset, particularly in FATA;

3) Relevant professional experience in team leadership,

project management and coordination with divers group of
government and non-government stakeholders and partners;

4) Relevant professional experience in producing quality

documentation, project reports, lesson learnt papers, as well
as monitoring and assessment reports (both qualitative and
quantitative);

5) Relevant professional experience in social mobilization,

community mobilization and technical capacity building of
project staff and members from children and communities
particularly within the scope of child protection and child
rights;

Applicants from Khyber Agency and FATA will be given preference.

Salary Range: PKR. 110,000 /month;

Starting date: Immediately;
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Duration of Assignment: November 2017 to December 2018;

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