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OFFICE OF THE ASSISTANT SECRETARY

FOR SPECIALIZED PROGRAMS

DRN:

1st SPECIALIZED PROGRAMS MANCOM MEETING


October 2, 2020 | 9:00AM to 4:00PM
Google Meet | 4F Magiliw Auditorium DSWD CO

MEETING MINUTES

I. Attendance

NAME POSITION ATTENDANCE


Rhea B. Penaflor Assistant Secretary / OAS-Specialized Present

Aleth A. Gayosa PDO IV / OAS-Specialized Present

Ely Rose G. Retuya FA II / OAS-Specialized Present

Joni Gail A. Morales PDO IV / OAS-Specialized Present

John Paulo U. Ferrer PDO III/ OAS-Specialized Present

Keziah Noelle R. Paquingan PDO III / OAS-Specialized Present

Christine Dela Paz AA V / OAS-Specialized Present

Nody Mae Martir EA III / OAS-Specialized Present

Aileen S. Natura AA III / OAS-Specialized Present

Restituto B. Macuto NPM / SLP Present

Johnell Acosta PDO III / SLP Present

Ma. Consuelo Acosta SWO IV / KC Present

Ernestina Solloso DPM/ Pantawid Present

Christian Deloria DC / PMED, Pantawid Present

Gemma Gabuya NPM / Pantawid Absent

Janet Armas NPM / KC Virtual

Venus Rebuldela DPM / Pantawid Virtual

April Mendoza EA / Pantawid Virtual

Grace Bernardo DC / Pantawid Virtual

Edmon Monteverde DPM / SLP Virtual

Atty. April Borlagdatan OUS-OG Virtual

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DSWD Central Office, IBP Road, Batasan Pambansa Complex, Constitution Hills, Quezon City, Philippines 1126


Website: ​http://www.dswd.gov.ph​ Tel Nos.: 02-9517111
II. Call to Order

The meeting was called to order at ​9:19 AM ​by ​Assistant Secretary Rhea B.
Peñaflor ​and then she gave her welcome remarks.

IV. Highlights of the Discussion

A. BUSINESS ARISING FROM THE PREVIOUS MEETING

1. SLP NPMO

a) Status of CLAAP

Director Resty Macuto discussed that all remaining funds to the Bureau of
Treasury for CY 2020 were already drawn down. DAR exceeded their
counterparts on Direct Costs while their counterpart on Attributions are
still being validated. The regional procurement of goods needed for
Technical Capacity Development and Seed Capital Assistance are
on-going but DAR projected that the completion of procurement and
delivery of goods will be done by the end of October 2020.

b) Proposed organizational structure of EPAHP NPMO and RPMO

● SLP-NPMO committed to submit a position paper on the creation of


EPAHP NPMO & RPMO last February 20 during the Operations
Cluster Meeting. They explored two options:

1. NPMO to be led by a Director III (this has to be approved by the OP)


2. NPMO to be led by a Division Chief (approval of DBM only)

● Furthermore, as per DBM, the creation of the EPAHP NPMO and


RPMO has to be created through an Executive Order or law.

● The approved budget for the EPAHP-NPMO for FY 2020 was


realigned for COVID-19 Response. Hence, the hiring for MOA was not
pursued.

● The proposed draft Administrative Order for the Creation of


EPAHP-NPMO/RPMO in DSWD was submitted to the Legal Service
for final review.

2. 4PS NPMO

a) Organize a Task Force “Balik Eskwela”

DPM Venus Rebuldela informed the committee that the accomplishments


and the press release for the Organized Task Force “Balik Eskwela” have
already been prepared. ASec. Peñaflor requested them to provide her a
report or copy of said accomplishments.

b) SWDI

DPM Tina Solloso reported that the proposal for the completion of 2020
SWDI assessment and request for extension of authority to hire was

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DSWD | OFFICE OF THE ASSISTANT SECRETARY FOR SPECIALIZED PROGRAMS
approved March 2020. However, they still have to get an update
regarding its funds.

c) FDS Modules

● DPM Tina Solloso shared that the FDS Results, the Logical
Framework and the FDS 7-Year Learning Path Concept Design are
being finalized to serve as basis for the review, enhancement and
repackaging of the FDS learning materials.

● Pantawid-NPMO is working to get the schedule of the World Bank for


the consultancy on Social Integrity by the end of December.

● ASec. Peñaflor suggested assigning an FDD staff to work on


segregating the 432 modules on the 7-Year Learning Path Concept
Design while waiting for consultants from the World Bank.

d) Updates on the DSWD Graduation Strategy

● DPM Solloso shared that the Graduation Strategy is included in the


Kilos-Unlad Framework, which involves intensive case management.

● DPM Rebuldela also shared that Pantawid-NPMO are training the


FOs on the Kilos-Unlad (KU) process, from entrance to exit of the
program, for the 7-year requirement of the law. The KU process will
be rolled out to the remaining 12 regions and for pilot-testing this
November. Five regions will submit the documentation of the KU pilot
testing to their principal by December and come up with the guidelines
by next year.

● ASec. Peñaflor inquired about the Graduation Strategy of Pantawid.


DPM Rebuldela clarified that they are revisiting the draft guidelines of
the pilot testing of the beneficiaries of Pantawid. This includes the
preparation of the LGUs for the 6th to 7th tier for the sustainability
plan, ensuring that they are ready to accept the beneficiaries once
referred to them.

3. KC NPMO

● Finalization of Additional Financing for CY 2021 Onwards (US$ 300 Million)


○ Dir. Janet Armas shared that they are revising the proposal to answer
the inquiry of the ICC TWG in relation to the postponement of the ICC
Cabinet Committee.

B. MAIN BUSINESS

The meeting proceeded to the discussion of each program’s Accomplishment


Report, Status of PGS/RRP Commitment and Deliverables, and the Updates on the
FY 2021 Budget Proposals and 2021 Priority Activities.

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DSWD | OFFICE OF THE ASSISTANT SECRETARY FOR SPECIALIZED PROGRAMS
1. SLP NPMO

a) SLP FY 2020 Current Appropriation

SLP-NPMO received a GAA Allocation of Php 5.4 billion, with a physical


target of 183,385 households. However, the Php 2.45 billion “For Later
Release” was taken off from the total GAA Allocation because SLP still has
no status as to when this will be released.

Recommendations for the unused Php 1.1 Billion realigned funds for AICS
and the Php 2.45 billion “For Later Release” was supposed to be discussed
later in the meeting but was eventually lost in the discussion.

b) FY 2020 Current Appropriation as of August 31, 2020

As for August 31, 2020, only 23,119 out of 59,794 households were served
seed capital funds and have started on their enterprise while Php 1.4 billion
funds were obligated. SLP-NPMO’s Financial Accomplishments for the month
of August 2020 rated 50.76%.

Dir. Macuto committed to provide the report on the updated undisbursed


amount with the adjusted numbers because of the implementation of the
Livelihood Assistance Grants (LAG).

c) SLP’S Major Accomplishments

● Dir. Macuto further shared the major accomplishments per unit:


○ Regular Reporting of Physical and Financial Accomplishments
through the DSWD Harmonized Planning, Monitoring and Evaluation
System or HPMES;
○ Monitoring of SLP COVID-19 Response and Recovery Plan;
○ Development of draft SLP Mainstreaming Manual;
○ DSWD’s Trade Fair and Bazaar; and
○ PAGHILOM: SLP Greetings of Hope, Unity, and Encouragement
Social Media Content Contest.

● SLP-NPMO identified some areas needing improvement:


○ A Memorandum of Agreement for FSPs Digital Payment for the
payouts in Marawi is not enough because COA issued a notice of
disallowance from a previous similar transaction. This will be further
discussed in the meeting.
○ Dir. Macuto committed to report on a later date the details about the
walk-in clients and referrals for grievance.

d) SLP Staffing

SLP shared they were able to fill up 63 positions; 3 positions remain vacant.

e) SLP’s Status of PGS/RRP Commitments and Deliverables

● The Pilot Graduation Project’s implementation will start in 2021 because


the funds from DFAT will be released by then.

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DSWD | OFFICE OF THE ASSISTANT SECRETARY FOR SPECIALIZED PROGRAMS
● Dir. Macuto committed to submit the report of the number of LAG
beneficiaries provided with assistance.

● SLP used the LAG Guidelines for the Balik Probinsya, Bagong Pag-asa
(BP2) Program. The amount committed for BP2 under LAG is a maximum
of Php 50,000. The fund used here, for 2020 to 2021, is under KC.

● SLP will craft a Communication Plan to cascade the objectives of SLP


through social media.

f) SLP FY 2021 Financial Targets

Out of the Php 6.2 billion proposed budget, only Php 4.2 billion was approved
for the program, including the Php 1 billion given to SLP by DBM.

2. KC NPMO

a) Physical Accomplishments of NCDDP, IP-CDD, KKB, and CCL

The said programs all started in 2017. The first table of Physical
Accomplishments presented are cumulative of 2017 to 2020.

● ASec. Peñaflor raised the question of KC’s plans for NCDDP, IP-CDD,
KKB and CCL because of the low completion rate.

○ Dir. Armas explained that the projects were delayed because of the
cancellation of work during the pandemic and the LGU protocols. The
KC-NPMO is committing 90% of the accomplishments of the
sub-projects by November because most of it are just procurement
projects.
○ Dir. Armas informed that the KC-NPMO Operations Group conducts
bimonthly meetings with FOs to monitor the progress of the projects.
○ ASec. Peñaflor recommends translating the meetings to actual
execution because the Department has an accountability with WB.
○ Dir. Armas raised a concern in downloading of funds. They are
monitoring with FMS as an action to this. They requested from
Engineering a weekly SPI completion for the progress of the
sub-projects.
○ ASec. Peñaflor’s recommendation is for the KC NPMO to physically
meet with FMS to fast track the process of the funds for the regions
that are on hold.
○ The finalized MOU with the DILG needs to be signed within the year
as this will be the basis of the CDD approach by the LGUs while the
CDD Institutionalization bill is still pending with the TWG.
○ KC-NPMO shall determine targets on the A.O. No. 3, s. 2020 (DSWD
COVID-19 Response and Recovery Plan, 2020 - 2022) and submit it
to the Secretariat.
○ Dir. Armas requested help from the OAS-Specialized Programs to
secure the signature of DepEd for the MOA on CCL. She stressed
they cannot commit to accomplishing CCL unless the MOA with
DepEd is signed. The program implementation shall be postponed
without the signed MOA.

b) Physical Accomplishment of the Balik Probinsya Program

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DSWD | OFFICE OF THE ASSISTANT SECRETARY FOR SPECIALIZED PROGRAMS
● 1000 families were committed out of the 86,000 enrolled under the BP2
Program.

○ 96 LSIs were given assistance through the CIU Fund.

○ 14 displaced families from the NKTI demolition were given assistance


and transferred to the National Housing Authority Facility in San Jose
Del Monte, Bulacan. The Php 459,000 assistance given to the families
through the BP2 fund includes transportation, food for the 14-day
quarantine, water and electricity expenses, and education for children.

○ 636 out of 4,083 applicants assessed for the BP2 Program were
endorsed because of their eligibility under KC’s program.

○ Included in the BP2 Program is the funding for the LAG of SLP
amounting to Php 50,000.

c) Financial Status of NCDDP, IP-CDD, and KKB

● NCDDP has an obligation rate of 39.55%, IP-CDD with 24.09%, and KKB
with 6.37%.

● As for the disbursement rate, NCDDP has a rate of 19.17%, IP-CDD with
13.35%, and KKB with 0.39%.

d) KC’s Status of PGS/RRP Commitments and Deliverables

● Dir. Armas recommended to discontinue the drafting of the guidelines for


the CDD Institutionalization and endorsed it to the HDPRC National
Technical Working Group as earlier committed by the program because it
is already included in the CDD Bill being deliberated by the Poverty
Alleviation Committee.

● KC-NPMO drafted the MOU and asked DILG for their comments. The
MOU was revised incorporating the comments and is awaiting the
concurrence of DILG.

● Dir. Armas shared that the pilot implementation of M.C. No. 2, s.2020, is
being challenged by the New Normal protocols, particularly, on the
limitations of the field staff’s transportation in between regions.

● Dir. Armas highlighted the ISO Certification commitments which needed


to be done especially because KC-NPMO was identified to undergo ISO
certification.

e) KF FY 2021 Financial Targets

● KC-NPMO proposed an amount of Php 22.8 billion for FY 2021 Budget.

● Php 14.2 billion budget was proposed for 2021 but the GOP is excluded
from said budget because this is not included in the NEP. The World
Bank agreed that the GOP delivery can happen in 2022 and 2023. FY
2022 and 2023 are only for closing activities, therefore, a low budget is
reflected in the report.

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DSWD | OFFICE OF THE ASSISTANT SECRETARY FOR SPECIALIZED PROGRAMS
● The additional documents that should be submitted to NEDA are still with
KC and will be submitted by October 5. They made some changes on the
economic analysis based on the latest list of projects that will be funded
for 2021.

3. 4PS NPMO

a) Deduplication and Validation of Data Inconsistencies

● 79,455 or 79.12% of the 100,409 identified possible duplicate households


(HHs) were resolved. 20,964 or 20.88% of HHs are still for field validation
and/or for appropriate tagging in the PPIS.

● 100,798 or 48.25% of the 208,896 identified cases were resolved.


108,098 or 51.75% were still pending for validation and for correction in
the PPIS by the FOs.

● The targets on Deduplication and Validation of Data Inconsistencies were


instructed to be included in the IPC and OPC of the regional offices for
efficient monitoring.

b) Active HHs with Matched CCs in the PPIS

3,654,269 or 89.34% of the 4,090,263 HHs under active client status


category have matched cash cards in the PPIS. The remaining HHs who
have yet to receive their cash cards are being requested from FMS.

c) Facilitation in the Development of Resolutions/Policies

● NAC Resolution No. 01 on regularity was approved by the NAC


members, while the amount was approved by NPM for Period 6 payout
on March 06, 2020.

● The Memorandum Circular on the Guidelines on the Removal of


Persistent Non-Compliant 4Ps beneficiaries was approved at the
ManCom level. This will be further presented to the ExeCom level.

● NAC Resolution No. 3, entitled, “Conditions For Entitlement To Cash


Grants Of Pantawid Pamilyang Pilipino Program Beneficiaries During The
Covid-19 Pandemic,” has already been approved by the NAC Members.

d) Brown Bag Session Updates

Pantawid-NPMO spearheaded a brown bag session with the RPCs and


Regional CM Focals on the discussion of process and interface of the CM in
existing HHs. Monitoring of education and family session activities will start in
October 2020.

e) Enhanced Monitoring to NAS Children


Pantawid-NPMO conducted orientation with field offices to enhance the
monitoring and identification of NAS Children. They aim to identify those who
did not enroll in school due to COVID-19 in Period 5.

f) Rapid Assessment Tools

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DSWD | OFFICE OF THE ASSISTANT SECRETARY FOR SPECIALIZED PROGRAMS
Pantawid-NPMO developed Rapid Assessment (RA) tools that will be utilized
to the homeless street families and Indigenous Peoples in Geographically
Isolated and Disadvantaged Areas. The results will be shared with
OAS-Specialized.

g) Concept Note on BP2

● ASec. Peñaflor clarified if the development of the concept note of the BP2
will involve those who are currently living in cemeteries.

● Dir. Rebuldela explained that the beneficiaries for the BP2 are those that
were endorsed to KC. KC-NPMO endorsed 120 households who wanted
to go back to their respective provinces including those who are currently
homeless.

4. 4PS NPMO - SUPPORT CLUSTER

a) 4Ps Physical Accomplishment

● Out of the 4.3 million beneficiaries, vulnerable groups are included, such
as farmers, fishermen and foresters, IPs, solo parents, PWD, families in
need of special protection, and homeless street families.
● As of the meeting date, the program was short of 94,344 households. To
complete the target of 4.4 million beneficiaries, registration of new
households started in September.

b) Reasons for Delisting 4Ps Households

As of August 2020, 542,743 households have already been delisted from the
program. The usual reasons for delisting are: a) exited the program due to
the attrition, b) voluntarily waived, c) duplicates, d) fraudulent, e) inclusion
errors, f) moved out and cannot be located.

c) Financial Updates

● The utilization rate as of August 2020 is 39.47%.

● Pantawid-NPMO is working on a proposal that the Php 8 billion fund for


the educational grants will be used by the beneficiaries to purchase
necessary school equipment. ASec. Peñaflor recommended to provide a
legal basis for the release of the Php 8 billion grant in light of the
unexpected pandemic.

d) Issuance of NAC Resolution No. 2

The NAC Resolution No. 2, s. 2020 was issued as response to the COVID-19
pandemic. This is entitled, “Continuity of the Cash Grant Provision to the
Pantawid Pamilyang Pilipino Program Beneficiaries During The State of
Calamity Due to the Covid 19 Pandemic.”

e) Updates on Staffing

● Pantawid-NPMO has a total of 3,030 staffing for approval and


confirmation by DBM. They originally requested funding for 4,477
positions from DBM, which will cover all the Pantawid Staff but DBM

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DSWD | OFFICE OF THE ASSISTANT SECRETARY FOR SPECIALIZED PROGRAMS
advised to prioritize Field Workers, therefore, reducing the number to
3030. DBM assured that once the field workers have been processed,
they can request for the remaining staff.

● An issue that arose while this was ongoing was the directive from Usec.
Gaviola’s office, that once they receive the confirmation from DBM, all the
hiring shall be done within a month. There is an ongoing request from HR
to reconsider it and to at least give them a 3 week allowance to facilitate
nationwide hiring.

f) Updates on ESAP

● ESAP was approved last July by ADB, with a grant amounting to Php 5
million. Addition to that, a grant of Php 1 million was added for TA on
system development.

● Funds amounting to Php 600 million were approved last September 29,
2020 for the Beneficiary First.

g) Data Cleanup Thrust of the NPMO

The NPMO is finalizing the duplicity validation before routing it to the regional
offices.

h) Efforts to combat COVID-19

● 100% of the staff are already paid for the overtime they rendered during
the ECQ and MECQ. This also includes the downloading of funds to the
FOs, provision of communication allowance to NPMO (not covered by
cost parameters), and provision of sanitation kits to all the staff of
Pantawid.

● Pantawid-NPMO closely monitors staff who have had exposure to


COVID-19 positive individuals. They also created a TWG called Pantawid
Cares to plan and discuss things with regard to the COVID 19 situation.

i) Pilot Testing of Financial Literacy Module

Pilot testing for the module has been completed and is undergoing
enhancements.

j) Module for the New Normal Setting

Pantawid-NPMO is developing a module, entitled, “Mental Health and


Selfcare in the Work Setting” which is being developed by their Capacity
Building and AST.

k) 4Ps PGS/RRP Commitments

Dir. Christian Deloria reported that the Pantawid-NPMO retained the KRAs
that are mostly accomplished and suggested the removal of KRAs that have
been rendered unattainable because of the pandemic.

● The Risk Assessment will be conducted next year (2021) instead of


March 19, 2020 due to the CPVID-19 Pandemic.

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DSWD | OFFICE OF THE ASSISTANT SECRETARY FOR SPECIALIZED PROGRAMS
● Bi-annual report on June and December 2020
○ Due to the very limited access to travel of the staff during the
pandemic, this wasn’t able to push through. However, this will remain
as a continuing initiative. They will be finding ways to adapt to the
New Normal context.
○ ASec. Peñaflor raised the concern on ensuring that the children will
return to school. DPM Tina shared that they started the initiative to
visit the children in their respective homes to check up on them.
○ They also have the Children and Youth Not Attending School
(CYNAS) Manual which targets the out-of-school youth, organizing
them into creating advocate groups to facilitate and promote
education. On the other hand, they are also preparing for the
mobilization of parent leaders so that they can be equipped with skills
to conduct peer counseling with co-parents.

● Report on SWDI
○ Only 81% of the target was covered until March 2020. Due to the
pandemic, they were forced to stop the enumeration of the remaining
households. With the available data, Dir. Deloria stated that a report
could already be formulated.
○ However, they still proposed to the OSM for the monthly report,
quarterly report, Monitoring of the National Scoreboard, and
Comparative Analysis of 2019 SWDI and 2019 Listahanan 3 to be
removed from the commitments this year, and to be added to the
deliverables next year.

V. Action Points and Deliverables

RESPONSIBLE DEADLINE/
AGREEMENTS/ DELIVERABLES
PERSON/OFFICE FOR UPDATE
SLP-NPMO
SLP-NPMO/ 15 October
Forward the screenshot of the letter/ agreement OAS-Specialized 2020
1 with DBM for the release of the Php 2.45 Billion (Keziah)
SLP budget to ASec. Peñaflor.

Write a position paper addressed to the SLP-NPMO/ 15 October


Secretary recommending the Statutory OAS-Specialized 2020
2
Programs to head the EPAHP since the SFP is (Keziah)
under its sub-cluster.
Conduct a committee meeting and follow-up on SLP-NPMO/ 15 October
3 the CLAAP status as well as the commitment OAS-Specialized 2020
until December. (Keziah)
Submit a report on the number of received SLP-NPMO 06 October
4 referrals and walk-in clients requesting livelihood 2020
assistance.
KC-NPMO
Fast-track the approval of the MOU with DILG KC-NPMO/ 15 October
5 within the year as an important policy direction OAS-Specialized 2020
for KC pending the approval of the CDD bill. (Joni)

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DSWD | OFFICE OF THE ASSISTANT SECRETARY FOR SPECIALIZED PROGRAMS
Provide an update on DepEd’s response/ KC-NPMO/ October 2020
feedback regarding the MOA for CCL; craft a OAS-Specialized
6
letter to follow-up on the agreements. (Joni)

State policies specifying guidelines being NPMOs/ ANA


followed in AO16 in the memorandum or other OAS-Specialized
7
documents needing vetting.

Update ASec. Peñaflor on pending funds from KC-NPMO/ 15 October


FMS that are not yet downloaded to the Regions OAS-Specialized 2020
(Joni)
8
Send the list of regions with no progress for the
last two weeks to OAS-Specialized.

Follow safe distancing protocols until the HR KC-NPMO/ ANA


9 releases new guidelines related to physical OAS-Specialized
attendance.
4Ps NPMO
Submit a proposal to the Assistant Secretary 4Ps NPMO/ 15 October
10 recommending the release of the Php 8 Billion OAS-Specialized 2020
unutilized educational grants. (Aleth)
Submit the policy recommendations regarding 4Ps NPMO/ 15 October
11 the TEV parameters to the Assistant Secretary OAS-Specialized 2020
(Aleth)
Provide an update regarding the proposal to 4Ps NPMO/ 15 October
12 reduce the ML caseload to 1:300 to the OAS-Specialized 2020
Assistant Secretary (Aleth)
Share the recommended structure with 4Ps NPMO/ 15 October
OAS-Specialized and update on the opinion of OAS-Specialized 2020
13
the Legal Division in relation with non-release of (Aleth)
RATA of RPCs
Share updates on the continuing registration and 4Ps NPMO/ 15 October
14
replacement of the 94,000 beneficiaries to the OAS-Specialized 2020
OAS Specialized Programs (Aleth)
Ask DA of the list of crops needed to be planted 4Ps NPMO/ 15 October
15 to the Regions OAS-Specialized 2020
(Aleth)
Provide the Assistant Secretary a walk-through 4Ps NPMO/ 15 October
16 of the e-CMS OAS-Specialized 2020
(Aleth)
Pantawid to coordinate with SLP and KC to 4Ps NPMO/ 15 October
harmonize guidelines. There will be no need for OAS-Specialized 2020
17
a separate Concept note. Provide agreements (Aleth)
to OAS-Specialized
OAS - Specialized Programs
Coordinate with the 3 NPMOs and write a NPMOs/ 15 October
position paper on the extension of hiring of MOA OAS-Specialized 2020
18
/ COS workers in relation to JMC No. 1 (Aleth)

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DSWD | OFFICE OF THE ASSISTANT SECRETARY FOR SPECIALIZED PROGRAMS
Schedule a business process workshop within OUS-OG Within October
19 October to be initiated by the cluster 2020

Get concurrence from the ManCom members for OAS-Specialized TBA


20 the next meeting date tentatively on November
3, 2020
Submit presentations used during the Secretariat / 23 October
21 Specialized ManCom meeting for documentation NPMOs 2020
purposes.

VI. Adjournment

4:00
Having no other matters for discussion, the meeting was adjourned at ​2 :29 PM.
PM​.

PREPARED BY: NOTED BY: APPROVED BY:

KEZIAH NOELLE R. PAQUINGAN NODY MAE E. MARTIR RHEA B. PEÑAFLOR


Project Development Officer III Executive Assistant III Assistant Secretary

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DSWD | OFFICE OF THE ASSISTANT SECRETARY FOR SPECIALIZED PROGRAMS

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