Professional Documents
Culture Documents
DRN:
MEETING MINUTES
I. Attendance
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DSWD Central Office, IBP Road, Batasan Pambansa Complex, Constitution Hills, Quezon City, Philippines 1126
Website: http://www.dswd.gov.ph Tel Nos.: 02-9517111
II. Call to Order
The meeting was called to order at 9:19 AM by Assistant Secretary Rhea B.
Peñaflor and then she gave her welcome remarks.
1. SLP NPMO
a) Status of CLAAP
Director Resty Macuto discussed that all remaining funds to the Bureau of
Treasury for CY 2020 were already drawn down. DAR exceeded their
counterparts on Direct Costs while their counterpart on Attributions are
still being validated. The regional procurement of goods needed for
Technical Capacity Development and Seed Capital Assistance are
on-going but DAR projected that the completion of procurement and
delivery of goods will be done by the end of October 2020.
2. 4PS NPMO
b) SWDI
DPM Tina Solloso reported that the proposal for the completion of 2020
SWDI assessment and request for extension of authority to hire was
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DSWD | OFFICE OF THE ASSISTANT SECRETARY FOR SPECIALIZED PROGRAMS
approved March 2020. However, they still have to get an update
regarding its funds.
c) FDS Modules
● DPM Tina Solloso shared that the FDS Results, the Logical
Framework and the FDS 7-Year Learning Path Concept Design are
being finalized to serve as basis for the review, enhancement and
repackaging of the FDS learning materials.
3. KC NPMO
B. MAIN BUSINESS
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DSWD | OFFICE OF THE ASSISTANT SECRETARY FOR SPECIALIZED PROGRAMS
1. SLP NPMO
Recommendations for the unused Php 1.1 Billion realigned funds for AICS
and the Php 2.45 billion “For Later Release” was supposed to be discussed
later in the meeting but was eventually lost in the discussion.
As for August 31, 2020, only 23,119 out of 59,794 households were served
seed capital funds and have started on their enterprise while Php 1.4 billion
funds were obligated. SLP-NPMO’s Financial Accomplishments for the month
of August 2020 rated 50.76%.
d) SLP Staffing
SLP shared they were able to fill up 63 positions; 3 positions remain vacant.
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DSWD | OFFICE OF THE ASSISTANT SECRETARY FOR SPECIALIZED PROGRAMS
● Dir. Macuto committed to submit the report of the number of LAG
beneficiaries provided with assistance.
● SLP used the LAG Guidelines for the Balik Probinsya, Bagong Pag-asa
(BP2) Program. The amount committed for BP2 under LAG is a maximum
of Php 50,000. The fund used here, for 2020 to 2021, is under KC.
Out of the Php 6.2 billion proposed budget, only Php 4.2 billion was approved
for the program, including the Php 1 billion given to SLP by DBM.
2. KC NPMO
The said programs all started in 2017. The first table of Physical
Accomplishments presented are cumulative of 2017 to 2020.
● ASec. Peñaflor raised the question of KC’s plans for NCDDP, IP-CDD,
KKB and CCL because of the low completion rate.
○ Dir. Armas explained that the projects were delayed because of the
cancellation of work during the pandemic and the LGU protocols. The
KC-NPMO is committing 90% of the accomplishments of the
sub-projects by November because most of it are just procurement
projects.
○ Dir. Armas informed that the KC-NPMO Operations Group conducts
bimonthly meetings with FOs to monitor the progress of the projects.
○ ASec. Peñaflor recommends translating the meetings to actual
execution because the Department has an accountability with WB.
○ Dir. Armas raised a concern in downloading of funds. They are
monitoring with FMS as an action to this. They requested from
Engineering a weekly SPI completion for the progress of the
sub-projects.
○ ASec. Peñaflor’s recommendation is for the KC NPMO to physically
meet with FMS to fast track the process of the funds for the regions
that are on hold.
○ The finalized MOU with the DILG needs to be signed within the year
as this will be the basis of the CDD approach by the LGUs while the
CDD Institutionalization bill is still pending with the TWG.
○ KC-NPMO shall determine targets on the A.O. No. 3, s. 2020 (DSWD
COVID-19 Response and Recovery Plan, 2020 - 2022) and submit it
to the Secretariat.
○ Dir. Armas requested help from the OAS-Specialized Programs to
secure the signature of DepEd for the MOA on CCL. She stressed
they cannot commit to accomplishing CCL unless the MOA with
DepEd is signed. The program implementation shall be postponed
without the signed MOA.
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DSWD | OFFICE OF THE ASSISTANT SECRETARY FOR SPECIALIZED PROGRAMS
● 1000 families were committed out of the 86,000 enrolled under the BP2
Program.
○ 636 out of 4,083 applicants assessed for the BP2 Program were
endorsed because of their eligibility under KC’s program.
○ Included in the BP2 Program is the funding for the LAG of SLP
amounting to Php 50,000.
● NCDDP has an obligation rate of 39.55%, IP-CDD with 24.09%, and KKB
with 6.37%.
● As for the disbursement rate, NCDDP has a rate of 19.17%, IP-CDD with
13.35%, and KKB with 0.39%.
● KC-NPMO drafted the MOU and asked DILG for their comments. The
MOU was revised incorporating the comments and is awaiting the
concurrence of DILG.
● Dir. Armas shared that the pilot implementation of M.C. No. 2, s.2020, is
being challenged by the New Normal protocols, particularly, on the
limitations of the field staff’s transportation in between regions.
● Php 14.2 billion budget was proposed for 2021 but the GOP is excluded
from said budget because this is not included in the NEP. The World
Bank agreed that the GOP delivery can happen in 2022 and 2023. FY
2022 and 2023 are only for closing activities, therefore, a low budget is
reflected in the report.
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DSWD | OFFICE OF THE ASSISTANT SECRETARY FOR SPECIALIZED PROGRAMS
● The additional documents that should be submitted to NEDA are still with
KC and will be submitted by October 5. They made some changes on the
economic analysis based on the latest list of projects that will be funded
for 2021.
3. 4PS NPMO
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DSWD | OFFICE OF THE ASSISTANT SECRETARY FOR SPECIALIZED PROGRAMS
Pantawid-NPMO developed Rapid Assessment (RA) tools that will be utilized
to the homeless street families and Indigenous Peoples in Geographically
Isolated and Disadvantaged Areas. The results will be shared with
OAS-Specialized.
● ASec. Peñaflor clarified if the development of the concept note of the BP2
will involve those who are currently living in cemeteries.
● Dir. Rebuldela explained that the beneficiaries for the BP2 are those that
were endorsed to KC. KC-NPMO endorsed 120 households who wanted
to go back to their respective provinces including those who are currently
homeless.
● Out of the 4.3 million beneficiaries, vulnerable groups are included, such
as farmers, fishermen and foresters, IPs, solo parents, PWD, families in
need of special protection, and homeless street families.
● As of the meeting date, the program was short of 94,344 households. To
complete the target of 4.4 million beneficiaries, registration of new
households started in September.
As of August 2020, 542,743 households have already been delisted from the
program. The usual reasons for delisting are: a) exited the program due to
the attrition, b) voluntarily waived, c) duplicates, d) fraudulent, e) inclusion
errors, f) moved out and cannot be located.
c) Financial Updates
The NAC Resolution No. 2, s. 2020 was issued as response to the COVID-19
pandemic. This is entitled, “Continuity of the Cash Grant Provision to the
Pantawid Pamilyang Pilipino Program Beneficiaries During The State of
Calamity Due to the Covid 19 Pandemic.”
e) Updates on Staffing
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DSWD | OFFICE OF THE ASSISTANT SECRETARY FOR SPECIALIZED PROGRAMS
advised to prioritize Field Workers, therefore, reducing the number to
3030. DBM assured that once the field workers have been processed,
they can request for the remaining staff.
● An issue that arose while this was ongoing was the directive from Usec.
Gaviola’s office, that once they receive the confirmation from DBM, all the
hiring shall be done within a month. There is an ongoing request from HR
to reconsider it and to at least give them a 3 week allowance to facilitate
nationwide hiring.
f) Updates on ESAP
● ESAP was approved last July by ADB, with a grant amounting to Php 5
million. Addition to that, a grant of Php 1 million was added for TA on
system development.
● Funds amounting to Php 600 million were approved last September 29,
2020 for the Beneficiary First.
The NPMO is finalizing the duplicity validation before routing it to the regional
offices.
● 100% of the staff are already paid for the overtime they rendered during
the ECQ and MECQ. This also includes the downloading of funds to the
FOs, provision of communication allowance to NPMO (not covered by
cost parameters), and provision of sanitation kits to all the staff of
Pantawid.
Pilot testing for the module has been completed and is undergoing
enhancements.
Dir. Christian Deloria reported that the Pantawid-NPMO retained the KRAs
that are mostly accomplished and suggested the removal of KRAs that have
been rendered unattainable because of the pandemic.
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DSWD | OFFICE OF THE ASSISTANT SECRETARY FOR SPECIALIZED PROGRAMS
● Bi-annual report on June and December 2020
○ Due to the very limited access to travel of the staff during the
pandemic, this wasn’t able to push through. However, this will remain
as a continuing initiative. They will be finding ways to adapt to the
New Normal context.
○ ASec. Peñaflor raised the concern on ensuring that the children will
return to school. DPM Tina shared that they started the initiative to
visit the children in their respective homes to check up on them.
○ They also have the Children and Youth Not Attending School
(CYNAS) Manual which targets the out-of-school youth, organizing
them into creating advocate groups to facilitate and promote
education. On the other hand, they are also preparing for the
mobilization of parent leaders so that they can be equipped with skills
to conduct peer counseling with co-parents.
● Report on SWDI
○ Only 81% of the target was covered until March 2020. Due to the
pandemic, they were forced to stop the enumeration of the remaining
households. With the available data, Dir. Deloria stated that a report
could already be formulated.
○ However, they still proposed to the OSM for the monthly report,
quarterly report, Monitoring of the National Scoreboard, and
Comparative Analysis of 2019 SWDI and 2019 Listahanan 3 to be
removed from the commitments this year, and to be added to the
deliverables next year.
RESPONSIBLE DEADLINE/
AGREEMENTS/ DELIVERABLES
PERSON/OFFICE FOR UPDATE
SLP-NPMO
SLP-NPMO/ 15 October
Forward the screenshot of the letter/ agreement OAS-Specialized 2020
1 with DBM for the release of the Php 2.45 Billion (Keziah)
SLP budget to ASec. Peñaflor.
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DSWD | OFFICE OF THE ASSISTANT SECRETARY FOR SPECIALIZED PROGRAMS
Provide an update on DepEd’s response/ KC-NPMO/ October 2020
feedback regarding the MOA for CCL; craft a OAS-Specialized
6
letter to follow-up on the agreements. (Joni)
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DSWD | OFFICE OF THE ASSISTANT SECRETARY FOR SPECIALIZED PROGRAMS
Schedule a business process workshop within OUS-OG Within October
19 October to be initiated by the cluster 2020
VI. Adjournment
4:00
Having no other matters for discussion, the meeting was adjourned at 2 :29 PM.
PM.
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DSWD | OFFICE OF THE ASSISTANT SECRETARY FOR SPECIALIZED PROGRAMS