Introduction

5S is a workplace organization method that uses a list of five Japanese words: Each

term starts with an S. In Japanese, the five S's are Seiri, Seiton, Seiso, Siketsu, and
Shit suke. In English, the five S's are translated as Sort, Set in Order, Shine,
Standardize, and Sustain. Now its Extented to 6s and 7s which is saftey and
team spirit.
It is a technique that results in a well organized workplace complete with visual
control and order.
Basically an enviroment that has “A place for everything, and everything in its
place” when you need it
5s gives you a workplace which is = Clean, Uncluttered ,Safe,andOrganized .
The ultimate goal of a this system is to create a smooth and high quality
manufacturing that is able to produce finished products based on the customers
demand without producing any waste during the operations.
History of this system
The 5S method was created and developed in Japan, as an important part of the
Toyota Production System (TPS). This system was promoted by two Japanese
experts, Osada and Hiro-yuki Hirano, as a way to keep the workspace clean, tidy,
accessible, influencing self-esteem and morale.
Before this Japanese management framework, a similar "scientific management"
was proposed by Alexey Gastev and the USSR Central Institute of Labour (CIT) in
Moscow.
Why it is important ?
When we talk about manfucature sector ,service sector or operational sector.
Visual order is very important concept that is evething is at place. so,
“Visual order is foundation of excellence “ when it is in place ,work get done
efficiently + effectively.
When it is not done- work still gets done-but at a cost which is hard to justify.
Methodology of 5s included
Seiri or short –in which Eliminate unnecessary items
In SEITON or set in order - Keep needed item in the correct place
In SESIO or SHINE- Keep the workplace neat and clean.
In SEIKETSU- Make up the rules, follow and enforce them.
And in SHITSUKE or sustain- Review new standard, maintain established procedure.

Next
Hera the concept of each 5s so 1st we see what is seiri or short ?
Sorting" means to sort through everything in each work area.
 THATS means to remove all items from the workplace that are not
needed for current production or operations.
 Keep only what is necessary. So We can Define daily,weekly and monthly
needed items and keep it separatly. Items that are not used should be
discarded or recycled. Like Broken, unusable item
and occasionally used items also should be defined by red tag.

Short is necessary because:

 The factory becomes extremely crowded and hard to work in.
 When Sort is implemented in the workplace will be more apparent, and
leading to a highly efficient workflow, at the same time the workers will
be more satisfied with their environment.
Goals of shorts are
 Reduce time loss - looking for item -by removing waste.
 Gains space, Easier to visualize the process.
 And also Reduce the chance of distraction by unnecessary items.
Example OF SHORTS IS
 Place “Red tag” for categorization of items to identify unnecessary items
• Move unwanted items like broken tools, and excess raw material to central
stored area.
 As u can see in picture
Before applying short item was unorganised after shorting unnecessary item
eliminated ,so only useful thing are seprated and stored.
Next

2s= Seiton -(Set-in-Order)

Is it the second step after implemented “Sort”.It deals with putting & organizing
the all necessary items that are needed in a way that best supports the
employees doing the work. and.
Place things in such a way that they can be easily reached whenever they are
needed. It is the way to make the items look neat and reduce the time for
searching the tools.
it helps eliminate many kinds of waste in the workplace:

 Motion Waste
 Searching Waste
 Waste of Human Energy and defective products

 Goal of seiton
 To Make the workflow smooth ,easy and shorter travel distances.
 And also More efficient to find items/ documents (silhouettes/ labels).
Example of set in order is
 Use Labeling , numbering, zoning for clear identification of necessary items
• Arrange work stations in such a way that all needed tooling / equipment is in
close proximity. in an easy to reach spot and in a logical order adapted to the
work performed. Place components according to their uses, with the frequently
used components being nearest to the workplace.
.Next
3s = Seiso-(Shine)
This Step includes activities like cleaning workplace, maintaining its appearance
and using- preventive steps to keep the workarea clean . Cleaning must be done not
just after working shift, but apply on a regular schedule to remove dirt and dust
from the workplace.
According to P. Ward = the idea for this stage is to have production operators --
clean their own workplaces at shift end, so that they notice details like spills,
frayed cables, or broken lamps instead of -just making the items become shine and
bright
Implementation of Seiso avoids certain problems like
 Puddles of oil or water lead to slippages and injury.
 Goals of shine
 Improves the production process efficiency and safety, reduces waste,
prevents errors and defects.
 Keep the workplace clean and pleasing to work in.and also helps to identify
abnormal conditions.

And its Example

 Daily sweeping and mopping of floor,bathroom, corridor etc.
 Regular cleaning and maintenance of equipment and tools.
 Periodical check for changes in equipmentand the service area such as:
leaks,vibration, breakage etc.
Next

4s=Seiketsu (Standardization)
This step focuses on identifying the best process in order to sustain the
improvements and also continue to bring further improvements. It creates ways the
to keep the first three S, and make it as a standard method. It also brings thESE S
into regular work duties. Every employee follows those standards, understand and
maintaining them will improve the efficiency and reduce the cost.
Seiketsu or Standardization avoids problems like
 Tool storage sites become disorganized --and need to be put in order at the
end of the day.
 Conditions go back to their old undesirable levels --even after company wide
implementation of 5S.

Goal of this
 Establish procedures and schedules to ensure the repetition of the first three
‘S’ practices.
Example

 Use photos and visual controls to help keep everything as it should be.
 Checklist development and regular usage for SOPs
 Develop a work structure that will support the new practices and make it part
of the daily routine.
 Ensure everyone knows their responsibilities of performing the sorting,
organizing and cleaning.

Next

5s = Shitsuke or (Sustain/Self Discipline)

Ths is the final step in the entire 5S system, but also is the hardest step for 5S. it
requires continued diligence and ensuring that the company continue improve using
the previous stages of 5S, maintain housekeeping, and conduct audits and so forth..
This is achieved by developing a sense of self-discipline in employees who will
participate in 5S.
It is Necessary because Shitsuke avoids problems like
 Unneeded items begin pilling up as soon as sorting is completed.
 Dirty machines start to mal-function and produce defective goods.
 No matter how well Set in Order is planned and implemented, tools and jigs
do not get returned to their places after use.
Goal:
• Ensure that the 5S approach is followed every day .
Example
 Regular progress reporting.
 Organize Refresher training
 Periodical evaluation of 5S activities with proper advices for
continuation and further improvements
 Appreciation, recognition and awarding on good 5S activities.