2020-2021 Project Planner

Wellness Week Webinars

W.E. Stand Women’s Empowerment Club | Public Service Community School

Event Name: Community Health & Wellness Workshop: WELLNESS WEEK WEBINAR

Date: Workshop #1: Wednesday, April 21, 2021

Workshop #2: Friday, April 23, 2021

Time of TBD: 1 hour webinars (2 hours total)

Event:

Location(s): Option 1: Zoom Webinar (if school has not reopened)

Option 2: DRLC MPR or Cafeteria (with social distancing guidelines)

Description: Students and families will be invited to sign up to attend a self-care

wellness webinar, where we will host a series of workshops. The webinar
series will include workshop sessions for physical self-care, emotional
self-care and spiritual self-care. Participants will pick up their workshop
materials (wellness kits) at our pop-up health & wellness tent.

Purpose: We want to teach individuals in our school and community about the
importance of self-care in their daily lives. Our self-care workshops can be
attended by individuals or entire families can participate together.

# of 25-50 participants per workshop

Anticipated
Guests:

Possible Workshop #1: Ms. Angela Lau (Psychiatric Social Worker)

Special Workshop #2: Ms. Guzman (Educare ACE Initiative Site Administrator) and
Guests: Ms. Celeste Mar (LAEP AmeriCorps Vista Transition Planner)

Materials
Needed for
Event:

Estimated Workshop #1: $300

Cost/Budget: Workshop #2: $200
Door Prizes: $150
Club T-Shirts: $350
3-4 Months Before the Event
Person
Activity Responsible Due Date

Establish planning group and appoint a lead team member. Getzemany 12/1/2021
Melanie

Hold planning meeting for event goals and details Getzemany 2/16/2021
(How often? When? Where?). Melanie

Establish job responsibilities (see example) - consider All Club 12/1/2021

publicity, spokesperson, photographer, greeters, runners, Members
etc.

Determine funding and budget (are these school approved?). Genesis 12/1/2021

Reserve date on key attendees’ calendars. Ilsi 2/16/2021

Reserve event space - follow school protocol for reserving Ms. Schwarz 2/23/2021
space and getting on school calendar.

Determine date of event and reserve venue. All Club 2/23/2021

Members

Confirm speakers and speakers’ needs. Ms. Schwarz 2/23/2021

Determine guest list - gather contact information (Who are All Club 2/23/2021
you inviting? How will they be contacted?) Members

Discuss communication and promotion strategy - how will Stefanie 2/23/2021

you publicize and let the audience know? Evelyn

Website: Add an ‘Events’ page on your Weebly site with Nancy 2/23/2021
information about your event. Ashley
1-2 Months Before the Event
Person
Activity Responsible Due Date

Create and print or email save-the-date cards, invitations, Ilsi 3/9/2021

and related materials (i.e. map, etc). Evelyn

Meet with Project Manager and Social Media Manager to All Club 3/9/2021
discuss publicity. Members

Draft program agenda. Getzemany 3/9/2021

Melanie

Determine webinar procedures, roles and responsibilities All Club 3/9/2021

(ie. chat monitor, wheel of names, etc). Members

2 Weeks Before the Event

Person
Activity Responsible Due Date

Approve final agenda and run of show. All Club 4/13/2021

Members

Draft script or talking points for speakers. All Club 4/13/2021

(Each presenter draft their own script) Members

Work with Project Manager and Social Media Manager on Stefanie 3/23/2021
copy for publicity (on your Weebly site and other channels).
Tell LA Promise Fund/ GirlsBuild staff about your event!
#GirlsBuild @lapromisefund

1 Week Before the Event

Activity Person Due Date
Responsible

Review staffing assignments for day of event. This includes All Club 4/13/2021
volunteers helping with your event. Members 4/19/2021

Final Run-Through of event and practice presentations All Club 4/19/2021

Members
24 Hours Before the Event
Activity Person Due Date
Responsible

Test Zoom Webinar Links, Videos, Google Form Links, etc. Ms. Schwarz 4/20/2021
4/22/2021

Post event details on Social Media Stefanie 4/20/2021

4/22/2021

Send reminder email to your volunteers and guests. Ms. Schwarz 4/20/2021
4/22/2021

Day of the Event

Activity Person Due Date
Responsible

Log in to Webinar link 15-20 minutes before event All Club 4/21/2021
Members 4/23/2021

Present online workshops All Club 4/21/2021

Members 4/23/2021

1-3 Days After the Event

Activity Person Due Date
Responsible

Write thank you notes to speakers, volunteers, staff and All Club 4/26/2021
others as appropriate. Members

Complete written evaluation of the event with suggestions Ilsi 4/26/2021

for future events.

Add images, slides, videos to the website. Kenya 4/26/2021

Nancy
Ashley

Write up a description about the event for the website. Getzemany 4/26/2021
Post participant testimonials from google forms. Melanie
Stefanie