G1 NTI ITC1 Package

IT Package ID: BS09

IT Package : Consulting(T&M)

IT Scenario : Consulting(T&M)
IT Package ID BS09
IT Package Name PS Labour T&M
IT Package Overview / Objective
Summary

This test case is based on the following:-

Customers extend across both internal NEC (charged at burden cost) and external (sell rate incl. margin). Projects are charged based on time and material. The daily rate (sell) is agreed upfront and charged to the customer on a T&M basis fortnightly. There are also travel expenses which will be charged to customer.
Test Case Sequence
Seq
Resources System
work mostly onSAP Tcode sites and book their timeProcess
customer (billableStep
and non-billable) hours Details
to their of the (network
tasks Step activities). Performing Remarks
Party
PS Labour T&M is a single resource perform Project and in this Project will be performed by Permanent employee

1.01 SAP CJ20N Create Sales Project At Project Definition level, customer number is maintained at cust enhancement tab's customer number field. WBS Lv1 represents customer Project Standard Template: 1VAAT-000002
contract and consultant name. Contract number is maintained at cust enhancement tab's contract number field Plant: VA50
Profit Center: 7VAITP10
1st WBS Lv. 2 represents type RRB Process WBS Element having RA key Z00804
@nd WBS Level 2 WBS is used to book and bill travel related cost Project Basic Start Date: 01.01.2018
Basic Finish Date:31.03.2018

1.02 SAP CJ20N Plan man hours for activities and Plan the personnel number and period for each employee for project team Project Project Members:
assign the resouce to the 10006101 Is assigned to Virendra Singh
activities. 10006105 Is assigned to Anugraha Sinha
10006144 Is assigned to Jaspreet Kaur
Assign to Business Analyst and Technical Consulting tasks (Network Activities)

1.03 SAP CJ20N Assign Project Manager to WBS Project Manager and Division Head are assigned to the WBS Lv1's 'partner' tab. Resources (Project members) are assigned to the WBS Lv1 Project Project Manager: 10005643 Deepak Goel
Lv1 (Partner tab) (Header).
Assign resource (Project Division Head: 10006053 NAVEEN SHARMA
members) to the WBS Lv1
(Header)

1.04 SAP CJ40 Cost assignment for Execution Enter the plan cost for the following WBS Project Plan cost at project level, not at milestone/phase level
Project - Implementation
Input Plan Cost at WBS Lv. 2, i.e.1VAAT-000002.100
Version Q.
The cost elements are:- # - Newly created Project Number
4210107215 - Project Cost Labor Adjustment
4210107255 - Vendor Installation Note: This is an optional step for this scenario
4210107085 - Materials Consumed
4210107275 - Other Project Cost

1.05 SAP CJ42 Plan revenue for Execution Enter the plan revenue for the following WBS Project Plan revenue at project level, not at milestone/phase.
Project
-RRB Process WBS Input Revenue Planning at WBS Lv. 2, i.e. 1VAAT-000002.100
Amount 300000 INR
# - Newly created Project Number
Version Q.
The cost elements are: Note: This is an optional step for this scenario
4110107050 (Project Revenue)

1.06 SAP CJE0 --> Z10KEF1A Review Planned cost and Use report Z10KEF1A Costs/Rev/Expenditures/Receipts(Obj) to review Project planning in Object currency. Project Select version 'Q' on the selection screen as system defaults version '0'.
planned revenue in Object
currency
1.07 SAP CJ30 Budget assignment Key in the budget for the execution project per WBS level:- Project Budget at project level, not at milestone/phase.
- Budget of amount 20000.00 INR maintained for WBS Level 2
Input Plan Cost at WBS Lv. 2, i.e. 1VAAT-000002.100

# - Newly created Project Number

Note: This is an optional step for this scenario

2.01 SAP VA01 Create SO Create SO with SO Type ZATM. Sales Doc Type: ZATM
Sales Area: VA01 / 20 / CN
Important Steps: Sales Office: VA40
1. Enter Project Definition number at SO header's PO number field (If you need to consolidate SOs into 1 SO, this field value must be the Sales Group: V40
same for all SOs). Customer ID: CVA5000157 - NEC Corporation of America.
2. Enter Contract number at SO Header's 'order data' tab ('Your reference' field). PO Number: 1VAAT-000002
3. Enter material number and respective WBS level. Material: QVA-0000054160
4. Change Material Short Text if needed. Quantity = 40
5. Enter estimation quantity in Hours for each tasks. Plant: VA50
6. Enter estimation sell rate with condition type ZAP2. Pricing condition Type: ZAP2 (manual price)
Price Amount: 30 USD
WBS/Profit Center: 1VAAT-000002.100
For VA02 (individual processing) Sales Employee: 10006367
1. Check Profit Center. End Customer: CVA5000157 - NEC Corporation of America.
2. Go to Header > Status > Object Status > Select status 'CHCK'.
3. Save. Your reference: <contract number>

For V.26 (collective processing) Header Text (Remarks for Invoice: <Project Name>
1. Enter Status 'CREA'.
2. Enter Sales Org 'VA01' and Division of sales order.
3. Enter Document Number with Sales Order Number created in previos step (optional).
4. Select 'User Status' and execute.
5. Click on Sales Order and follow Steps in VA02.

Object Status:
'CREA' - Profit Center is unchecked.
'CHCK' - Profit Center is checked and verified.

2.02 SAP VKM3 Release credit block Release credit block by sales order if customer has insufficient credit limit Sales Sales order released from credit block

3.01 SAP CJ20N Release execution project Release the project by changing the system status to REL Project

3.02 SAP ZZK1LPS1962P0002A - Timesheet via Upload Upload timesheet for labour hours incurred for T&M project Project Using CAT2: Timesheet are posted for the 1st two week of project. From
NECANTI Timesheet Upload 18.12.2017 to 22.12.2017

3.03 SAP CATS_DA Display Timesheet Display timesheet Project Timesheet is already approved need to confirm from the report

3.04 SAP CATA Transfer to project Transfer labour cost to execution project Project Input cost center 8VAATS13

Park the travelling expenses journal entry

Posting Date : Doctype : Co.Code: Ref:

Posting Key : 40 GL Account :
Press Enter

Amount : Tax Code: Business Place :

Document is parked successfully
3.05 SAP FBV1 Park Travel Journal Entry WBS Element: 1VAAT-000001.100 Text: Finance
Posting Date on 18.12.2017
Posting Key : 50 GL Account :
Press Enter

Amount : Business Place :

Profit Center: 7VAITP10
Click on overview and Park

Posting the parkted document.

Input the Document : Document is posted successfully
3.06 SAP FBV0 Post the Parked Document Finance
Press Enter: Posting Date on 21.11.2017
Select the document and Save
Enter the Document :
3.07 SAP FB03 Display Accounting Document Finance Journal Document: 2100067786 displayed
Company Code: 1962
4.01 SAP VK11 Maintain Time & Material Sell Maintain Pricing Master ZAM1 (Sell Rate) by: Sales Key combination:
rates - Material / WBS-level3 / Personnel Number OR Material - CONSULTING_SERVICE
VK12 - Material / WBS-level3 WBS - 1VAAT-000002.100
Change Time & Material Sell
rates Project Members:
10006101 Is assigned to Virendra Singh
10006105 Is assigned to Anugraha Sinha

Price:
10006101 @ 20 USD
10006105 @ 25 USD

4.02 SAP DP91 Create RRB Request (individual) For DP91 (individual): Sales RRB Request order: 70002487
1. Enter Sales Order ZATM document created in Step 8.
Create RRB Request (collective) 2. Enter Posting Date To.
DP96 3. Select 'Process Open Items Only'.
4. Execute.

For DP06 (collective):

1. Enter Sales Org. 'VA01'.
2. Enter Division of Sales Order.
3. Select only 'Orders'.
4. Enter Posting Date To. and From Period.
5. Select 'Process Open Items Only'.
6. Execute.

4.03 SAP VA01 Create SO NTI is not using Travel Management. NTI need to created RRB manually for Travel Expenses. Sales Doc Type: ZATD
Create SO with reference to ZATM SO 10388617 with SO Type ZATD to update document flow. Sales Area: VA01 / 20 / CN
Sales Office: VA40
Important Steps: Sales Group: V40
1. Enter Project Definition number at SO header's PO number field (If you need to consolidate SOs into 1 SO, this field value must be the Customer ID: CVA5000157 - NEC Corporation of America.
same for all SOs). PO Number: 1VAAT-000002
2. Enter Contract number at SO Header's 'order data' tab ('Your reference' field). Material: TRAVEL_EXPENSES
3. Enter material number and respective WBS level. Quantity = 01
4. Change Material Short Text if needed. Plant: VA50
5. Enter estimation quantity in Hours for each tasks. Pricing condition Type: ZAP2 (manual price)
6. Enter estimation sell rate with condition type ZAP2. Price Amount: 400 USD
7. Enter ZZ partner function for Project consultant at line item level WBS/Profit Center: 1VAAT-000002.100
Sales Employee: 10006367
End Customer: CVA5000157 - NEC Corporation of America.
ZZ project consultant: 10006101

4.04 SAP VF01 Create billing document Create billing document with reference to sales order ZATD created in previous Step. Sales Billing Type: ZAFC
Sales Order: ZATD# 70002487
1. Condition Type: EK01 will show the cost amount of task. Sales Order: ZATD# 70002488
2. Condition Type: ZAM1 will show the Sell Rate maintain from pricing master.
3. If there is no pricing master, enter Sell Rate with condition type ZAP2 (manual pricing).

4.05 SAP VF02 Release document to accounting Release billing document to accounting posting (only if the Billing Type is ZAFC). Sales Enter Billing Number: 9180121022, 9180121023 and 9180121024 released

1. Enter billing document number.

2. Click on Flag icon.
4.06 SAP VF03 Display billing document Print/Email invoices to customer. Sales Output Type: ZAXX

1. Preview Output from path main screen of VF03 > Billing Document > Issue Output To > Select Output > Preview button.

4.07 SAP VF03 Display billing document Display billing document and accounting Sales Billing Number: 9180121022, 9180121023 and 9180121024

5.01 SAP CJB1 Project/WBS element: Generate To reduce maintenance work on setting the settlement rules and to reduce the likelihood of errors in the characteristic derivation for Periodic Selection Variant: ZTEST_ITS
settlement rules settlement to COPA, generate settlement rules automatically. Batch Job
1. Run with Test Run flag RKAZCJB1 CJB1: Collective processing
2. Run without Test Run flag CJB2: Individually processing
3. Review the processing log to check the results. *User can use CJB2 to run the processing one by one.
5.02 SAP CJ20N Review Settlement Rules for Review Settlement Rules for Projects. Re-execute CJB1/CJB2 for specific WBS elements with missing settlement rules. Project/Controlli Selection Variant: ZTEST_ITS
Projects ng WBS Element: WBS 1VAAT-000002.100 ,

5.03 SAP CJA1 Execute Project-related To roll up costs, revenues, and quantities from incoming orders, open order values (costs, revenues & quantities) from sales orders assigned Periodic Selection Variant: ZTEST_ITS
Incoming Orders to project including sales orders closed or changed in the current period. Batch Job WBS 1VAAT-000002.100 , Period 09/2017
1. Run with Test Run flag RKAZCJA1 CJA1: Collective processing
2. Run without Test Run flag CJA2: Individually processing
3. Review the processing log to check the results. *User can use CJA2 to run the processing one by one.
5.04 SAP KKAJ Project/WBS element: 1. Execute result analysis run for the above project for the specified accounting period. Periodic Selection Variant: ZTEST_ITS
Run Results Analysis 2 2. Review the processing log to check the results. Batch Job RA Version: 0
SAPKKA00BG Execution Type: Calculate
WBS 1VAAT-000002.100 , Period 09/2017
KKAJ: Collective processing
KKA2: Individually processing
*User can use KKA2 to run the processing one by one.

5.05 SAP CJ8G Projects/Networks: Settlement Settle actual revenues and costs collected at the execution project to COPA. During the process, posting entries are created automatically to Periodic Selection Variant: ZTEST_ITS
to COPA transfer the revenue and costs collected at the WBS elements to COPA. Batch Job Processing type: P (Automatically Include Incoming Order)
1. Run with Test Run flag RKO7CJ8G WBS 1VAAT-000002.100 , Period 09/2017
2. Run without Test Run flag CJ8G: Collective processing
3. Review the processing log to check the results. CJ88: Individually processing
4. Press "Accounting Documents" and review FI/CO documents. *User can use CJ88 to run the processing one by one.
5.06 SAP FB03 Display the accounting Display the accounting document generated during Results Analysis and Settlements Financial Company Code: 11962
documents 1. Press "Document List" Accounting Document Number: Document number in previous step
2. Input selection criteria and execute Ledger: 0L
3. Double click on one of the list drill down to the accounting document detail
5.07 SAP ZZK1LFI1568P0006A Generate report to review the 1. Generate report to review the project costs incurred. Project/Controlli WBS Element: WBS in step1
or CJI3 project costs and the offsetting 2. From the project report (ZZK1LFI1568P0006A), double click on one of the expense account to drill down to the actual line items (CJI3). ng Controlling Area: 1568
entries from settlements. Plan Version: 0

ZZK1LFI1568P0006A: Summary Report

CJI3: Line Item Report
5.08 SAP KE24 Display actual line items in Generate report to display the revenues and costs transferred to COPA. Controlling Operating concern: 1568
COPA Currency type: 10
WBS Element in Additional selection: WBS in step1

Record type I means order intake and C means actual revenue/cost.

6.01 SAP ZZK1LPS1962P0002A - Timesheet via Upload Upload timesheet for labour hours incurred for T&M project Project Using CAT2: Timesheet are posted for the 1st two week of project. From
NECANTI Timesheet Upload 18.12.2017 to 22.12.2017

6.02 SAP CATS_DA Display Timesheet Display timesheet Project Timesheet is already approved need to confirm from the report