Republic of the Philippines

Department of Education

August 23, 2021

REGION MEMORANDUM
CLMD No. 166, s. 2021

ONSITE MONITORING AND PROVISION OF TECHNICAL ASSISTANCE TO

SCHOOLS ON THE IMPLEMENTATION OF DISTANCE LEARNING

TO: Assistant Regional Director

Schools Division Superintendents
Assistant Schools Division Superintendents
RO and SDO Personnel
School Heads of Public Elementary and Secondary Schools
All Others Concerned

1. The Department of Education - SOCCSKSARGEN Regional Office through

the
Regional Field Technical Assistance Teams (RFTAT) will conduct an Onsite
Monitoring and Provision of Technical Assistance to Schools and School-Based
Community Learning Centers (CLCs) on the Implementation of Distance
Learning on September 6 – 17, 2021.

2. The activity aims to:

2.1 Gather data, issues and concerns on the implementation of the

different distance learning delivery modalities and on the provision
and utilization of learning resources that will serve as bases for
providing support to SDOs and schools;

2.2 Conduct monitoring on the following:

● status of the distribution and utilization of Quarter 1 SLMs,
textbooks, and other learning resources;
● Implementation of school’s Basic Education Learning Continuity Plan
(BE-LCP) and other plans for SY 2021-2022;
● Conduct of Oplan Balik Eskwela (OBE);
● Engagement of parents, LGUs, communities and stakeholders on the
implementation of distance learning; and

Regional Center, Brgy. Carpenter Hill, City of Koronadal

Telefax No.: (083) 2288825/ (083) 2281893
Website: depedroxii.org Email: region12@deped.gov.ph
 Republic of the Philippines
Department of Education
2.3 Provide technical assistance to schools which have responsibilities
over the implementation of the different distance learning delivery
modalities and all types of learning resources.

3. Each RFTAT (Please see Enclosure No. 1: List of Regional Field Technical
Assistance Teams) shall organize themselves into subgroups of two or three
to maximize the number of schools to be monitored and provided technical
assistance.

The Schools Division Superintendents are expected to assign member/s of Division

Field Technical Assistance Team (DFTAT) to accompany each regional monitoring
group during the school, community and home visits.

4. SDOs are requested to identify one school for each of the typology provided
in Enclosure No. 2 and email the list to the RO through
region12@deped.gov.ph on or before September 3, 2021. It is emphasized
that the identification of recommended schools for monitoring should
consider the Risk Severity Classification and COVID19 situation in the area
to ensure the safety and health protection of the monitors, school personnel,
learners, parents and community people.

5. Likewise, during the monitoring, RO, SDO and school personnel are
expected to observe stringent physical distancing and health and safety
protocols. There shall be no community and home visits without the
approval of the local IATF and for areas classified under ECQ, MECQ
and GCQ, and in areas the team sees unsafe to visit. The following are
the specific activities in the conduct of monitoring:

5.1 Courtesy Call to the SDS

● The RFTAT is expected to present its members to the SDS and discuss
the details of the monitoring before proceeding to schools and
communities. This ca be done remotely or face-to-face.

5.2 Meeting the School Head

● The RFTAT together with the DFTAT assigned to monitor each school
shall discuss with the school head the details of the community and
home visits and the conduct of Document Analysis, Observation and
Discussion (DOD) to gather the needed data.

5.3 Community and Home Visits

● The school head and some identified teachers shall accompany the
RFTAT and DFTAT during the community and home visits.

Regional Center, Brgy. Carpenter Hill, City of Koronadal

Telefax No.: (083) 2288825/ (083) 2281893
Website: depedroxii.org Email: region12@deped.gov.ph
 Republic of the Philippines
Department of Education

● The monitoring team has to strictly avoid gathering of crowds and visiting
places that are crowded.
● The community and home visits shall focus on gathering data on the
provision and utilization of learning resources, engagement of
communities and families, and situations in the community and at home.
● The coverage and length of time for the community and home visits shall
be determined by the RFTAT depending on the context and situation in
the area and the sufficiency of the data gathered.

5.4 Conduct of Document Analysis, Discussion and Observation (DOD)

and TA
Provision
● The RFTAT shall conduct inspection of school facilities and equipment
and do observation of the school environment relative to the data needed
as specified in the monitoring tool.
● The RFTAT together with the DFTAT shall convene the principal, one or
two teachers present in school, and one representative from the
stakeholders, if available, for a Focus Group Discussion (FGD) or an
interview, while strictly observing social distancing and health and safety
protocols.
● The data gathered by the RFTAT shall be the bases for providing
technical assistance to the school to address challenges, issues and
concerns.

6. SDOs and schools are enjoined to communicate with the parents,

communities and stakeholders regarding the regional monitoring activity
and secure the permit from the concerned authorities, if necessary, for the
conduct of community and home visits.

7. The members of the RFTAT shall submit the accomplished Monitoring Tools
(Enclosure No. 3) and Technical Assistance Report (Enclosure No. 4) to FTAD
on or before September 21, 2021 for consolidation and presentation of
monitoring results during the Program Committee meeting.

8. Board & lodging, travel and other incidental expenses of RFTAT and DFTAT
members shall be charged against local funds subject to usual accounting
and auditing rules and regulations.

9. For inquiries, you may contact the team leaders of each Regional Field
Technical Assistance Team assigned to your SDO through their mobile
numbers.

Regional Center, Brgy. Carpenter Hill, City of Koronadal

Telefax No.: (083) 2288825/ (083) 2281893
Website: depedroxii.org Email: region12@deped.gov.ph
 Republic of the Philippines
Department of Education

10. For guidance and compliance.

CARLITO D. ROCAFORT
Director III
OIC – Office of the Regional Director
Enclosures:
Enclosure No 1: List of Regional Field Technical Assistance Teams
Enclosure No. 2: List of School for Monitoring
Enclosure No. 3: Monitoring Tool
Enclosure No. 4: Technical Assistance (TA) Report
Reference: Region Memorandum CLMD No. 124, s. 2021
Allotment: MOOE
To be indicated in the PERPETUAL INDEX under the subject
DISTANCE LEARNING
LEARNING RESOURCES MONITORING AND EVALUATION

GBB/CLMD/ RM/ ONSITE MONITORING AND PROVISION OF TECHNICAL ASSISTANCE TO SCHOOLS ON THE
IMPLEMENTATION OF DISTANCE LEARNING/170/August 23, 2021

Enclosure No. 1 to Region Memorandum CLMD No. 166, s. 2021

List of Regional Field Technical Assistance Teams (RFAT)

Team RFTAT Composition Assigned Division

Overall Lead: Carlito D. Rocafort
OIC-Office of the Regional Director
All Schools Divisions
Overall Co-Lead: Rebonfamil R. Baguio
OIC-Office of the Assistant Regional Director
Lead: Mervie Y. Seblos, CES Sarangani and
Team A Mobile No.: 09473198618 General Santos City
Co-Lead: Arturo D. Tingson, Jr., EPS
Mobile No.: 09107439224 Members:
1. Leonardo B. Mission, EPS
2. Gilda A. Orendain, EPS
3. Regan B. Dagadas, EPS
4. Grace Patrice M. Mondragon, EPS

Regional Center, Brgy. Carpenter Hill, City of Koronadal

Telefax No.: (083) 2288825/ (083) 2281893
Website: depedroxii.org Email: region12@deped.gov.ph
 Republic of the Philippines
Department of Education

5. Ma. Isabel R. Cunanan, EPS

6. Joe Marie P. Parmisana
Lead: Luz Lalli L. Ferrer, CES
Mobile No.: 09088734046
Co-Lead: Cynthia A. Diaz, EPS
Mobile No.: 09399101834 Members:
1. Magdaleno C. Duhilag, Jr., EPS South Cotabato and
Team B 2. Louella L. Jabido, EPS Koronadal City
3. Nathaniel F. Bangoc II, EPS
4. Jeanette N. Delima, SAO
5. Elgene O. Dequilla, Engineer III
6. Joseph Russel M. Farnazo, AO
Lead: Gilbert B. Barrera, CES
Mobile No.: 09688542379
Co-Lead: Kathrine H. Lotilla, Sultan Kudarat and
Team C CAO Mobile No.: Tacurong City
09499987543 Members:
1. Jay-ar S. Lipura, EPS
2. Joven Ryan G. Malida, EPS
3. Michael A. Poblador, EPS
4. Ismael N. Ngitngit, PDO IV
5. Apple John A. Satorre, EPS II
6. Jeanith D. Militante, Librarian II
Lead: Peter Van C. Ang-ug, EPS
Mobile No.: 09074189361
Co-Lead: Agney C. Taruc, EPS
Mobile No.: 09472424412
Members:
1. Jade T. Palomar, EPS Cotabato and
Team D Kidapawan City
2. Emily F. Enolpe, EPS
3. Norman A. Valeroso, EPS
4. Dave C. Prodigo, SEPS
5. Cheerbie C. Bantay, EPS II
6. Jann Earl Wendell J. Lope, PDO II

Regional Center, Brgy. Carpenter Hill, City of Koronadal

Telefax No.: (083) 2288825/ (083) 2281893
Website: depedroxii.org Email: region12@deped.gov.ph
 Republic of the Philippines
Department of Education

Enclosure No. 2 to Region Memorandum CLMD No. 166, s. 2021

List of Schools for Monitoring

Schools Division of ______________________________

Mobile
Name of Name of Number of
School Typology Address the School
School School Head
Head
Urban High School –
Large
Urban Elementary School
– Medium
Rural Elementary School –
Mountain and Remote

Regional Center, Brgy. Carpenter Hill, City of Koronadal

Telefax No.: (083) 2288825/ (083) 2281893
Website: depedroxii.org Email: region12@deped.gov.ph
 Republic of the Philippines
Department of Education

Rural High School –

Hinterland
Integrated School
IPED Implementing School
ALIVE Implementing
School
Multigrade School

SPED Center/SPED
Implementing School
School-Based CLC with
Basic Learning Program
(BLP), Accreditation and
Equivalency (A & E)
and/or Senior High School

Prepared by:

____________________________________
Chief, CID

APPROVED:

____________________________________
Schools Division Superintendent

Enclosure No. 3 to Region Memorandum CLMD No. 166, s. 2021

Monitoring Tool

Name of SDO: ___________________________________ Date of

Monitoring:_________________

Name of School: _______________________ School ID: ________ District:

__________________

Address:
_____________________________________________________________________________

Regional Center, Brgy. Carpenter Hill, City of Koronadal

Telefax No.: (083) 2288825/ (083) 2281893
Website: depedroxii.org Email: region12@deped.gov.ph
 Republic of the Philippines
Department of Education
School Head: ______________________ Contact Number: _____________ Email:
____________

Others
Total
Printed Digitized Online Blended (Please
RBI TVI Enrollmen
Modular Modular Learning Learning specify)
t
________
Enrollment
SY 2021-
2022

I. School’s Basic Education Learning Continuity Plan (BE-LCP)

No. Indicator Yes No MOVs/Remarks

The school has BE-LCP for SY 20212022.

1

The school has a Learning Delivery

2
Modality Transition Plan.
The school conducted
informationdissemination to stakeholders
3
regarding its BE-LCP, Programs, Projects
and Activities (PPAs) for SY 2021-2022.
The school has received support
(statement of support, funds, printing
4 equipment and supplies, manpower, etc.)
from stakeholders for the implementation
of its BE-LCP and PPAs.

5 The school has established partnership

with stakeholders for the implementation
of distance learning modalities (Modular
Distance Learning, TV/RBI, Online
Learning, Blended learning, etc.).
Oplan Balik Eskwela
1. The school has organized the Oplan Balik
Eskwela Committee (OBE- Public
Assistance Command Center).
The school has disseminated information
2. for the OBE using varied modalities (e.g.
radio announcement, tarpaulin display,

Regional Center, Brgy. Carpenter Hill, City of Koronadal

Telefax No.: (083) 2288825/ (083) 2281893
Website: depedroxii.org Email: region12@deped.gov.ph
 Republic of the Philippines
Department of Education

distribution of leaflets, etc.).

The school provided Modified Learners
Enrollment and Survey Form (MLESF) in
any forms (soft or hard copies) accessible
to parents.
3. For ALS:
ALS Enrolment Form (AF2), Functional
Literacy Test (FLT), Assessment for Basic
Literacy (ABL), and Recognition of Prior
Learning (RPL Form 1)
The school has established mechanism
fully observing health protocols in the
4.
submission of filled-out MLESF (and AF 2
for ALS).
The class advisers have encoded in the
5. Learner Information System (LIS) all
submitted MLESF (and AF2 for ALS).
SDO Support to Schools
The SDO has conducted monitoring and
provided technical assistance to schools
1 on the implementation of PPAs and the
different distance learning delivery
modalities for SY 2021-2022.
The SDO trained/oriented the teachers,
school personnel, and ALS implementers
2
on implementing and managing distance
learning.
3 The SDO has provided the school with:

• Funds

• Printed SLMs For

ALS:
ALS K to 12 BEC Modules
Life Skills Modules
• Printing equipment and supplies
• Tablets/computers, storage
devices/USBs
• Transistor/Plug-and-play radios

Regional Center, Brgy. Carpenter Hill, City of Koronadal

Telefax No.: (083) 2288825/ (083) 2281893
Website: depedroxii.org Email: region12@deped.gov.ph
 Republic of the Philippines
Department of Education

• Other gadgets (Please specify)

____________________________
III. Implementation of the Different Distance Learning Delivery Modalities

1. The school has an inventory of existing

learning resources in school.
2 The school has conducted orientation with
learners, parents, and/or stakeholders on
the different Distance Learning Delivery
Modalities.
3 The school/SDO oriented/trained the
volunteer home learning facilitators and
Learning Support Aides.
For ALS:
Non DepEd partners and Literacy
Volunteers (for ALS)
4 The school has a schedule for the
distribution and retrieval of SLMs and
learners’ outputs that is communicated to
learners and parents.
5 The school set up an area for the
distribution and retrieval/submission of
the SLMs and learners’ outputs in school
and/or community.
6 The school has established health and
safety protocols are strictly observed in
school, SLM drop-off points, and in the
distribution and retrieval of SLMs and
other learning resources.
7 The school has engaged the stakeholders
for the distribution and retrieval of SLMs,
learners’ outputs and other learning
resources.
8 The school has distributed the Quarter 1
SLMs/LASs, textbooks and other learning
resources to learners before the opening
of SY 2021-2022.
9 Teachers have collaboratively prepared
the Weekly Home Learning Plan.

Regional Center, Brgy. Carpenter Hill, City of Koronadal

Telefax No.: (083) 2288825/ (083) 2281893
Website: depedroxii.org Email: region12@deped.gov.ph
 Republic of the Philippines
Department of Education

10 The teachers have provided learners with

the Weekly Home Learning Plan.
11 The school has contact details of school
head, teachers learners, parents,
volunteer home learning facilitators and
LSAs and other school personnel
12 The school has employ various
communication modalities to
communicate to the parents, BLGU and
LGU
13 The learning/study area at home is
generally free from distraction and
comfortable for the learner.
14 The parents/volunteer home learning
facilitators/LSAs assisted learners in
accomplishing the learning tasks.
(This information can be obtained during
the home visits)
15 The learners are provided with complete
set of SLMs/LASs to be accomplished for
the first week of SY 2021-2022.
For Schools Implementing TV/RBI
The school has provided learners with
16. schedules for airing of radio lesson
episodes.
The school has provided learners and
17. home learning facilitators with the
schedule/grid of DepEd TV Episodes.
The school has distributed
transistor/plug-and-play radios and/or
18.
USBs with recorded radio lesson episodes
to learners.

Name of School:_________________________ School ID:_________

Division:________________ Name of School Head:
_____________________________ Mobile Number:
__________________

Regional Center, Brgy. Carpenter Hill, City of Koronadal

Telefax No.: (083) 2288825/ (083) 2281893
Website: depedroxii.org Email: region12@deped.gov.ph
 Republic of the Philippines
Department of Education

Challenges, issues and

concerns encountered by Assistance needed by
Action taken by the school
the school in the the school from the
implementation of head
SDO/RO
distance learning

Innovations
and
commendabl
e
practices of
the school

Prepared by:

____________________________________________
Signature Over Printed Name of School Heads

Noted by:

__________________________________________________________________________________
____
Signature Over Printed Name of Regional Monitors

Regional Center, Brgy. Carpenter Hill, City of Koronadal

Telefax No.: (083) 2288825/ (083) 2281893
Website: depedroxii.org Email: region12@deped.gov.ph
 Republic of the Philippines
Department of Education

Enclosure No. 4 to Region Memorandum CLMD No. 166, s. 2021

Onsite Monitoring and Provision of Technical Assistance to Schools on the

Implementation of Distance Learning

Technical Assistance (TA) Report

This tool shall be filled-out by TA Providers from the Regional Office. In compliance
to Data Privacy Act, all information from this report shall be treated with
confidentiality.

Name of School: _______________________________________________ Date:

_______________ Name of Client: ________________________________
Designation: ________________________ Mobile
Number:________________________________ Email Address:
______________________

TA Needs
Accomplishments
(Based on
TA Interventions (Based on success Remarks
issues/concerns/c
indicators)
hallenges)

Prepared by:

Regional Center, Brgy. Carpenter Hill, City of Koronadal

Telefax No.: (083) 2288825/ (083) 2281893
Website: depedroxii.org Email: region12@deped.gov.ph
 Republic of the Philippines
Department of Education

Name: ________________________________________________
Designation: __________________________________________
Office/Unit: ___________________________________________
Signature: ____________________________________________

Noted by: _________________________________________________

Name and Signature of FD Chief

Regional Center, Brgy. Carpenter Hill, City of Koronadal

Telefax No.: (083) 2288825/ (083) 2281893
Website: depedroxii.org Email: region12@deped.gov.ph