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1. Navigate to the A/R to G/L by Batch program (R03B4201B) on the Period End Processing menu (G03B21).
Click the Period End Processing
link.
2. Click the A/R to G/L by Batch
link.
3. Use the Available Versions form to
select a version of the batch program. In your work environment, the system might display additional versions.
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4. Click the ZJDE0001 option.
5. Click the Select button.
6. Use the Version Prompting form
to access data selection and data sequencing for the batch program. If the Data Selection or Data Sequencing options are disabled, you cannot review or change the data selection or sequencing for the version. 7. You will run this program using the default data selection and data sequencing settings.
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8. Click the Submit button.
9. Use the Processing Options form
to set parameters for how a batch program processes data. Processing options are unique to a version. You should review processing options to ensure that the settings are correct.
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10. Use the Number of days processing option to specify the number of days prior to, but not including, the system date to select posted invoice batches (IB). The system processes all posted invoice batches with a batch date on or after the number of days specified. For example, if today's date is June 15, 2008 and you specify 45, the system processes all posted invoice batches from May 01, 2008 to June 15, 2008. If you leave this processing option blank and do not specify values in the Date Range processing options, the system process all posted invoice batches.
Do not enter a value for this
processing option if you specify values in the Date Range processing option. 11. Use the Beginning date and Ending date processing options to specify the beginning and ending dates of the date range to use to select invoice batches (IB) for processing. The system selects invoice batches with a date between the dates specified, including the dates that you enter.
Do not specify a date range if you
entered a value in the Number of days processing option.
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12. Click the OK button.
13. Use the Printer Selection form to
identify printer information for the report. In your work environment, the printer settings will be different.
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14. Click the OK button.
15. Access the A/R Invoices to G/L by
Batch Integrity report. 16. When the system detects that an invoice batch is not in balance, it prints the batch amounts that need to be researched on the report.
One condition reported might be
that the calculated amount, including taxes, of the invoice (F03B11) does not equal the distribution amount (F0911).
To determine which invoice is not
in balance, run the Print Invoice Journal report and General Journal report for the batch, or review each invoice online and compare the invoice amount with the G/L distribution amount.
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17. A discrepancy between these two amounts can occur when: • The invoice was intentionally entered out of balance. • The G/L distribution amount for an invoice was changed using the Journal Entries program (P0011). • An invoice pay item was voided, but the void was not posted. Note that this condition occurs only when the invoice has multiple pay items. If the invoice has only one pay item and it is voided, but not posted, this report will not produce an out-of- balance condition. Because the system removes the posted code from the entire invoice when it is voided, the invoice will not be considered by the report. However, if only one of several pay items is voided, but not posted, the report will produce an out-of-balance condition. 18. To correct this problem, verify that all transactions in the batch are posted. If all transactions are posted, locate the invoice that is out of balance and change the journal entry amount to correspond to the invoice amount. If the invoice amount is not correct, put the transaction in balance first, and then void it. 19. Another condition reported might be that the distribution amount (F0911) does not equal the automatic offset amount (F0911).
This condition occurs only when the
post program does not finish processing.
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20. To correct this problem, determine the missing offset entry amount, create the balancing one-sided journal entry, and post the batch out of balance.
Note the settings required to post
the offset out of balance: • On the Create/Revise Batch Headers form, select Overrides from the Form menu and turn on the option to allow the batch to post out of balance. • On the Revise Accounts by Business Unit form, change the posting code for the A/R trade offset account to blank. This allows you to enter and post non-system- generated transactions. 21. Either condition listed on the report can also occur if data records are damaged. Data records can be damaged for a variety of reasons, including hardware failure. To identify damaged data records, run queries over key fields (company, G/L date, document number, fiscal year, century, and so forth) for the Customer Ledger (F03B11) and Account Ledger (F0911) tables to identify any null, blank, or special characters that should not be part of the value.
To correct this problem, repair the
key field or remove the record from the table. Contact your database administrator for assistance in identifying and repairing damaged records. 22. You have successfully reviewed the A/R to G/L by Batch report (R03B221). End of Procedure.