Test Document

Purpose of Test

Test History
Date Tester Test Notes Results

Time to Test
Estimated Time
Actual Time

Test Setup

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Test Procedure

Step Action Expected Results Test Step Notes Results

1. Navigate to the A/R to G/L by
Batch program (R03B4201B) on
the Period End Processing menu
(G03B21).

Click the Period End Processing

link.

2. Click the A/R to G/L by Batch

link.

3. Use the Available Versions form to

select a version of the batch
program. In your work
environment, the system might
display additional versions.

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Step Action Expected Results Test Step Notes Results

4. Click the ZJDE0001 option.

5. Click the Select button.

6. Use the Version Prompting form

to access data selection and data
sequencing for the batch program. If
the Data Selection or Data
Sequencing options are disabled,
you cannot review or change the
data selection or sequencing for the
version.
7. You will run this program using the
default data selection and data
sequencing settings.

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Step Action Expected Results Test Step Notes Results

8. Click the Submit button.

9. Use the Processing Options form

to set parameters for how a batch
program processes data. Processing
options are unique to a version. You
should review processing options to
ensure that the settings are correct.

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Step Action Expected Results Test Step Notes Results

10. Use the Number of days processing
option to specify the number of
days prior to, but not including, the
system date to select posted invoice
batches (IB). The system processes
all posted invoice batches with a
batch date on or after the number of
days specified. For example, if
today's date is June 15, 2008 and
you specify 45, the system
processes all posted invoice batches
from May 01, 2008 to June 15,
2008. If you leave this processing
option blank and do not specify
values in the Date Range processing
options, the system process all
posted invoice batches.

Do not enter a value for this

processing option if you specify
values in the Date Range
processing option.
11. Use the Beginning date and
Ending date processing options to
specify the beginning and ending
dates of the date range to use to
select invoice batches (IB) for
processing. The system selects
invoice batches with a date between
the dates specified, including the
dates that you enter.

Do not specify a date range if you

entered a value in the Number of
days processing option.
 

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Step Action Expected Results Test Step Notes Results

12. Click the OK button.

13. Use the Printer Selection form to

identify printer information for the
report. In your work environment,
the printer settings will be different.

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Step Action Expected Results Test Step Notes Results

14. Click the OK button.

15. Access the A/R Invoices to G/L by

Batch Integrity report.
16. When the system detects that an
invoice batch is not in balance, it
prints the batch amounts that need
to be researched on the report.

One condition reported might be

that the calculated amount,
including taxes, of the invoice
(F03B11) does not equal the
distribution amount (F0911).

To determine which invoice is not

in balance, run the Print Invoice
Journal report and General
Journal report for the batch, or
review each invoice online and
compare the invoice amount with
the G/L distribution amount.

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Step Action Expected Results Test Step Notes Results

17. A discrepancy between these two
amounts can occur when:
• The invoice was intentionally
entered out of balance.
• The G/L distribution amount for
an invoice was changed using the
Journal Entries program (P0011).
• An invoice pay item was voided,
but the void was not posted. Note
that this condition occurs only when
the invoice has multiple pay items.
If the invoice has only one pay item
and it is voided, but not posted, this
report will not produce an out-of-
balance condition. Because the
system removes the posted code
from the entire invoice when it is
voided, the invoice will not be
considered by the report. However,
if only one of several pay items is
voided, but not posted, the report
will produce an out-of-balance
condition.
18. To correct this problem, verify that
all transactions in the batch are
posted. If all transactions are posted,
locate the invoice that is out of
balance and change the journal
entry amount to correspond to the
invoice amount. If the invoice
amount is not correct, put the
transaction in balance first, and then
void it.
19. Another condition reported might
be that the distribution amount
(F0911) does not equal the
automatic offset amount (F0911).

This condition occurs only when the

post program does not finish
processing.

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Step Action Expected Results Test Step Notes Results

20. To correct this problem, determine
the missing offset entry amount,
create the balancing one-sided
journal entry, and post the batch out
of balance.

Note the settings required to post

the offset out of balance:
• On the Create/Revise Batch
Headers form, select Overrides
from the Form menu and turn on
the option to allow the batch to post
out of balance.
• On the Revise Accounts by
Business Unit form, change the
posting code for the A/R trade
offset account to blank. This allows
you to enter and post non-system-
generated transactions.
21. Either condition listed on the report
can also occur if data records are
damaged. Data records can be
damaged for a variety of reasons,
including hardware failure. To
identify damaged data records, run
queries over key fields (company,
G/L date, document number, fiscal
year, century, and so forth) for the
Customer Ledger (F03B11) and
Account Ledger (F0911) tables to
identify any null, blank, or special
characters that should not be part of
the value.

To correct this problem, repair the

key field or remove the record from
the table. Contact your database
administrator for assistance in
identifying and repairing damaged
records.
22. You have successfully reviewed the
A/R to G/L by Batch report
(R03B221).
End of Procedure.

Additional Validation

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