Test Document

Purpose of Test

Test History
Date Tester Test Notes Results

Time to Test
Estimated Time
Actual Time

Test Setup

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Test Document

Test Procedure

Step Action Expected Results Test Step Notes Results

1. Navigate to the Standard Invoice
Entry program (P03B2002) on the
Customer Invoice Entry menu
(G03B11).

Click the Customer Invoice Entry

link.

2. Click the Standard Invoice Entry

link.

3. Use the Work with Customer

Ledger Inquiry form to locate,
review, and delete invoices. Before
you enter an invoice for a customer,
you might want to verify that the
invoice has not been entered
previously. You locate invoices
before you enter them to prevent
duplication, so you can revise,
delete, or void them, if necessary.

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Step Action Expected Results Test Step Notes Results

4. Click the Add button.

5. Use the Standard Invoice Entry

form to enter invoice header and
line detail information.

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Step Action Expected Results Test Step Notes Results

6. Use the Document No field to enter
a number that identifies the original
document, such as a voucher, or
journal entry.

On entry forms, you can assign the

document number or let the system
assign it using the Next Numbers
program (P0002). Matching
document numbers identify related
documents in the Accounts
Receivable and Accounts Payable
systems.

Enter the desired information into

the Document No field. Enter a
valid value e.g. "3041".
7. Click in the Customer field.

8. Use the Customer field to enter is a

user defined name or number that
identifies an address book record.  If
you enter a value other than the
address book number, such as the
long address or tax ID, you must
precede it with the special character
that is defined in the Address Book
constants. When the system locates
the record, it returns the address
book number into the field.

Enter the desired information into

the Customer field. Enter a valid
value e.g. "3333".
9. Click in the Company field.

10. Use the Company field to enter a

code that identifies a specific
organization, fund, or other
reporting agency.

Enter the desired information into

the Company field. Enter a valid
value e.g. "1".
11. Click in the Invoice Date field.

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Step Action Expected Results Test Step Notes Results

12. Use the Invoice Date field to enter
the date that either you or the
system assigns to an invoice. This
can be either the date of the
supplier's invoice to you or the date
of your invoice to the customer.

Enter the desired information into

the Invoice Date field. Enter a valid
value e.g. "091511".
13. Click in the G/L Date field.

14. Use the G/L Date field to enter a

date that identifies the financial
period to which the transaction will
be posted.

Enter the desired information into

the G/L Date field. Enter a valid
value e.g. "093011".
15. Click in the Payment Terms field.

16. Use the Payment Terms field to

enter a code that specifies the terms
of payment, including the
percentage of discount available if
the invoice is paid by the discount
due date. Use a blank code to
indicate the most frequently used
payment term. You define each type
of payment terms in the Payment
Terms Revisions program (P0014)

Enter the desired information into

the Payment Terms field. Enter a
valid value e.g. "001".
17. Click in the Remark field.

18. Enter the desired information into

the Remark field. Enter a valid
value e.g. "Personal Computers".
19. Click the Customize Grid list.

20. Click the Show All Columns list

item.

21. Click in the Taxable Amount field.

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Step Action Expected Results Test Step Notes Results

22. Use the Taxable Amount field to
enter the amount that the system
uses to assess taxes.

Enter the desired information into

the Taxable Amount field. Enter a
valid value e.g. "3500".
23. Click the horizontal scrollbar.
24. Click in the Tax Area field.

25. Use the Tax Area field to enter a

code that identifies the tax or
geographic area that has common
tax rates and tax authorities. The
system uses the tax rate area in
conjunction with the tax explanation
code and tax rules to calculate tax
and G/L distribution amounts when
you create an invoice or voucher.

Enter the desired information into

the Tax Area field. Enter a valid
value e.g. "GRAL".
26. Click in the Tax Expl field.

27. Use the Tax Expl field to enter a

code that controls the algorithm that
the system uses to calculate tax and
G/L distribution amounts. The
system uses the tax explanation
code in conjunction with the tax rate
area and tax rules to determine how
the tax is calculated. Each
transaction pay item can be defined
with a different tax explanation
code.

Enter the desired information into

the Tax Expl field. Enter a valid
value e.g. "S".
28. Click the OK button.

29. Use the G/L Distribution form to

specify the account number and
information in which the invoice
will be applied toward in your
general ledger.

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Step Action Expected Results Test Step Notes Results

30. Click in the Account Number field.

31. Use the Account Number field to

enter a value that identifies an
account in the general ledger.

Enter the desired information into

the Account Number field. Enter a
valid value e.g. "5.5030".
32. Click the OK button.

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Step Action Expected Results Test Step Notes Results

33. Click the Cancel button.

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Step Action Expected Results Test Step Notes Results

34. Click the Close button.

35. You have successfully entered

invoices with taxes using the
standard invoice entry method.
End of Procedure.

Additional Validation

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