Test Document

Purpose of Test

Test History
Date Tester Test Notes Results

Time to Test
Estimated Time
Actual Time

Test Setup

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Test Procedure

Step Action Expected Results Test Step Notes Results

1. Navigate to the Print Delinquency
Notices program (R03B525) on the
Statement Reminder Processing
menu (G03B22).

Click the Statement Reminder

Processing link.

2. Click the Print Delinquency

Notices link.

3. Use the Available Versions form to

select a version of the batch
program. In your work
environment, the system might
display additional versions.

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Step Action Expected Results Test Step Notes Results

4. Click the XJDE0002 option.

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5. Click the Select button.

6. Use the Version Prompting form

to access data selection and data
sequencing for the batch program. If
the Data Selection or Data
Sequencing options are disabled,
you cannot review or change the
data selection or sequencing for the
version.
7. Note that if you modify the data
selection to print specific notices,
set the processing option to prevent
updating the Credit and Cash
Management table (F03B15).
Otherwise, the system will update
the table according to the data
selection specified, which might
compromise the collection
manager’s ability to perform daily
collection activities .The totals that
print on the notices are dependent
upon the correct data sequence;
therefore, do not change the data
sequence on this program when
generating notices.

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Step Action Expected Results Test Step Notes Results

8. Click the Submit button.

9. Use the Processing Options form

to set parameters for how a batch
program processes data. Processing
options are unique to a version. You
should review processing options to
ensure that the settings are correct.
10. Use the Aging processing options to
specify how the Accounts
Receivable system ages your
customer's invoice information. For
example, you define the following
information that the system uses to
determine whether an account is
delinquent, and if it is, the number
of days it is delinquent:
• The aging method
• The date that the aging is based on
• The beginning and ending aging
categories

Depending on the “as of” date, date

type, and aging method that you
specify in the processing options,
the system determines which aging
category to assign each open
invoice. If the invoice is assigned to
an aging category for which a
delinquency policy has been
established, the system generates a
notice if that processing option is
activated.
11. Use the A/R Company Constants
processing option to specify
whether the system retrieves aging
specifications from the Accounts
Receivable constants or from the
Aging processing options. Values
are:
• Blank: Use the values specified in
the Aging processing options.
• 1: Use the values specified in the
Accounts Receivable constants. If
the Age as of Date field in the A/R
constants is blank, the system uses
the value in the Date: Age As Of
processing option. If the value in the
Date: Age As Of processing option
is also blank, the system uses the
current date. The system ignores
processing options 3 through 12
when you choose this option.
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Step Action Expected Results Test Step Notes Results

12. Use the Aging Date processing
option to specify the date that you
want the system to use to determine
the aging category to which to
assign open invoices. The system
compares the date that you enter to
the date on the invoice, as specified
by the Date Type processing
option, to determine the number of
days the invoice is past due.

If you leave this processing option

blank, the system uses today's date
to age open invoices.
13. Use the Date Type processing
option to specify the date on the
invoice that you want the system to
use to determine the aging category.
The system compares the date that
you specify to the value in the Date:
Age As Of processing option to
determine the number of days the
invoice is past due.
14. Use the Aging Method processing
option to specify which aging
categories the system uses to assign
invoices. The system uses the date
specified in the Date: Age As Of
processing option and the value
specified in the Date Type
processing option to calculate the
aging for each invoice, and then
assigns them to the aging category
specified by this code.
15. Use the Aging Category 1
processing option in conjunction
with the Aging Category 2
processing option to specify the
interval that the system uses for the
future and current aging categories.

Note that the system does not print

the future aging category on
delinquency notices.
16. Use the Aging Category 2
processing option in conjunction
with the Aging Category 1 and
Aging Category 3 processing
options to determine the interval
that the system uses for the current
and first aging categories.

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17. Use the Aging Category 3
processing option in conjunction
with the Aging Category 2 and
Aging Category 4 processing
options to determine the interval
that the system uses for the first and
second aging categories.
18. Use the Aging Category 4
processing option in conjunction
with the Aging Category 3 and
Aging Category 5 processing
options to determine the interval
that the system uses for the second
and third aging categories.
19. Use the Aging Category 5
processing option in conjunction
with the Aging Category 4 and
Aging Category 6 processing
options to determine the interval
that the system uses for the third
and fourth aging categories.
20. Use the Aging Category 6
processing option in conjunction
with the Aging Category 5 and
Aging Category 7 processing
options to determine the interval
that the system uses for the fourth
and fifth aging categories.
21. Use the Aging Category 7
processing option in conjunction
with the Aging Category 6 and
Aging Category 8 processing
options to determine the interval
that the system uses for the fifth and
sixth aging categories.
22. Use the Aging Category 8
processing option in conjunction
with the Aging Category 7
processing option to determine the
interval that the system uses for the
sixth aging category.

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Step Action Expected Results Test Step Notes Results

23. Click the vertical scrollbar.
24. Use the Unapplied Receipts Aging
processing option to specify the
aging method to unapplied receipts.
Values are:
• Blank: The system does not age
unapplied receipts. The system does
not include the unapplied receipt
amount in any aging category,
including Current.
• 1: Use the aging method that you
specify in the Date Type processing
option on the Aging tab.
• 2: Use the Current aging column
for all unapplied receipts.
• 3: Use the unapplied receipt to the
oldest open invoice or group of
invoices in a customer's account.
For example, if you have invoices in
aging categories 1 - 30, 60 - 90, and
150 - 180, the system applies the
receipt to the 150 - 180 aging
category until all invoices are paid,
and then applies unapplied receipts
to the 60 - 90 aging category until
all invoices are paid, and so on.

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25. Use the Credit Amount Aging
processing option to specify the
aging method for credit invoices.
Values are:
• Blank: Does not age credit
invoices.
• 1: Use the aging method you
specify in the Date Type processing
option (Aging tab).
• 2: Use the Current aging column
for all credit invoices.
• 3: Apply the credit invoice to the
oldest open invoice or group of
invoices in a customer's account.
For example, if you have invoices in
aging categories 1 - 30, 60 - 90, and
150 - 180, the system applies the
credit invoice to the 150 - 180 aging
category until all invoices are paid,
and then applies credit invoices to
the 60 - 90 aging category until all
invoices are paid, and so on.
26. Click the vertical scrollbar.
27. Click the Update tab.

28. Use the Update Credit Cash

Management Table (F03B15)
processing option to specify
whether the system updates the
Credit and Cash Management table
(F03B15) with open invoice and
aging amounts.
29. Click the Notices tab.

30. Use the Notices processing options

to specify how the system generates
delinquency notices. You can
specify options such as generation
mode (proof or final), version, and
the “remit to” address.

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Step Action Expected Results Test Step Notes Results

31. Use the Generate Delinquency
Notices processing option to specify
how the system generates
delinquency notices. Values are:
• Blank: The system does not
generate delinquency notices.
• 0: The system generates a report
that includes all customers who are
eligible to receive a delinquency
notice and the invoices that are
delinquent for each customer.
• 1: The system prints notices and
creates records in the A/R
Notification History (F03B20) and
A/R Notification History Detail
(F03B21) tables. The system also
updates the following fields on the
invoice records in the Customer
Ledger table (F03B11): Date of
Last Sent Reminder (RDDJ),
Number of Reminders Sent
(RMDS), and Notification
Payment Date (DTPB).
32. Use the Notice Print Program
processing option to specify the
version of the Delinquency Notice
Print Program that you want the
system to run when you generate
delinquency notices. You can
choose one of the standard
programs, or create a custom print
program. The available standard
programs are A/R Delinquency
Notices Print (R03B20) and Tiered
Delinquency Notice Print
(R03B21). Do not revise data
selection on either of these
programs.

If you leave this processing option

blank, the system uses R03B20.

Note that both R03B20 and R03B21

have processing options associated
with them.
33. Use the Version for Notices
processing option to specify the
version of the delinquency notice
print program specified in the
Notice Print Program processing
option. If you leave this processing
option blank, the system uses
ZJDE0001.

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34. Use the Remit to Address
processing option to specify the
"remit to" address that appears on
the delinquency notice. The remit to
address indicates where the
customer should send payments.
The system retrieves this address
based on the address book record
that is set up for the company that is
designated on the invoice in the
Address Book Master table (F0101).
35. Use the Consolidate Companies
processing option to specify how
the system generates notices. Values
are:
• Blank: The system generates a
separate notice for each company,
by customer.
• 1: The system generates notices
that consolidate companies, by
customer.
36. Use the Determine Severity Level
processing option to specify
whether the system locates the
notification instructions (policy)
based on the aging category or the
severity level of the invoice. Values
are:
• Blank: Use the aging category.
• 1: Use the total number of
reminders sent to determine the
severity level. For example, if the
number of reminders (notices) sent
is 2, the system searches for a
policy that specifies 3 in the Aging
Category/Severity field.
37. Use the processing options on the
Fees tab when working with
delinquency fees.
38. Click the OK button.

39. Use the Printer Selection form to

identify printer information for the
report. In your work environment,
the printer settings will be different.

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40. Click the OK button.

41. Access the A/R Delinquency

Notices Print report (R03B20).
42. You have successfully used the
Print Delinquency Notices program
(R03B525) to generate delinquency
notices.
End of Procedure.

Additional Validation

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