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Fundamentals Training / Use Google Meet to Hold Meetings Anytime, Anywhere

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Use Google Meet to Hold Meetings

Anytime, Anywhere
By Google for Education Published: Jan 12, 2021 14m Beginner (4)

  Expected Lesson Time: 14 minutes

Go through the sections below, then test yourself (and get credit) by
doing the Lesson Check.

Video Calls with Anyone, Anywhere

Organizing a Google Meet session is a great way to connect with students or colleagues. With
Google Meet you can see and hear the other person and have a conversation as though you
were in the same room. In fact, it gets even better than that. Use it to plan with other teachers
on a different campus, talk with a parent who was unable to make it to the teacher conference,
coach a student who can’t make it to school due to illness, help with homework or exam prep,
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teach a class of students in different locations or teach synchronous remote lessons. The
possibilities are enormous! Think about how you could connect your students with other
classes or invite expert speakers into your classroom. 

Google Meet is an amazing communications tool that gives you the power to have video calls
with anyone, anywhere. 

What are you waiting for? Let’s Meet together.

Connecting with Google Meet

Google Meet is a real-time communication tool that provides multi-party voice and video calls
and live text chat. You can have up to 100 people (for Google Workspace for Education
Education Fundamentals and Education Standard domains) in the same video call, and up to
250 people (for Google Workspace for Education Teaching and Learning Upgrade and
Education Plus domains). 

Let’s talk about starting up and getting the most out of a Meet.

Sta a Meet from your computer

You can easily start a Meet from within Gmail. Just open your chat
list, click on the name of the person you want to connect with and a
chat window will appear. If they are online, you’ll see a green dot
next to their name. Just type your message and click Send.

Using video with Meet can make the tool far more powerful. Imagine
having o ce hours for your students during a set ‘homework time’
in the evening when your students can ask you and each other for
help, if needed. If you need to reply with more than a single
sentence, you can be face-to-face with the student in seconds. To
switch to using video, just click the video button to start a call and
wait for your conversation partner to answer.

Learn How

Sta a Meet from Your Android or iOS Device

To start a Meet from your Android or iOS device you rst need to
install the free Google Meet app. Once installed, tap the ‘+ sign’ to
search for the person you want to talk with, and then begin typing
your message. You can add more people by tapping the Anyone
Else? button.

Tap the video button to turn your chat into a video call. One of the
great advantages of Google Meet is that it operates across so many
devices and platforms, so if you can’t join a meeting on a computer,
you can still join using your phone or tablet. If you don’t have a
smartphone, no problem, any phone can still be dialed in to the
meeting by someone in the Meet -- for free, anywhere in North
America. Brilliant! Next time you are on the road for that vital
department meeting, you can still join in.

Learn How

Get People into the Meet with Links and Calendar

If you want to have a group Meet with more than one or two people,
then it is easiest to share a link. If you are already in a Meet, then
you can copy and email the permanent link, displayed at the bottom.
Or you can let Google do that for you by clicking on Invite More.

Finally, the easiest way to schedule future meetings is to select Add

Video Call within a Google Calendar event. That way, everyone has
the meeting link right there in their own calendars. Now when you
need to join the Meet for that weekly Sunday afternoon prep
meeting, you don’t have to search through your email for the link as
it’s right there in your calendar.

Learn How

The Conversations Go On (and On!)

One of the cool things about Google Chat is that they don’t really
end. So if you chatted with someone a month ago, the next time you
text chat, you’ll just continue the same conversation. You can even
have a group chat going with multiple people that continues over
time, so it’s great for group projects and teams working together.

When you eventually decide that a conversation has run its course,
all you need to do is archive it to remove it from the main list. And if
text communication is taking too long to get your point across, just
click the video call and you could all be video chatting within
seconds!

Learn How

Sharing Your Screen

When you’re in a video call with others, there are times when you
might need to show them your screen. Maybe you need to
demonstrate to your students how to do something, show them a
picture, or just let them see what you’re seeing. Imagine how useful
this could be if you were presenting ideas to a group in different
locations, such as a group of parents unable to attend a face-to-face
meeting.

Sharing a screen in Meet is easy. Click the menu, then click the
Share screen button. Choose what you want to share and then start
sharing. When you’re done, click Stop to stop sharing your screen.

Learn How

Managing Your Bandwidth

Bandwidth is a term used to describe the amount of data your

Internet connection can carry. With multi-person video calls, Google
Meet can be a little bandwidth hungry, so it uses some really smart
technology that attempts to compensate for low bandwidth
connections. However, there may be times when you can help it out
by manually reducing the video quality to a lower setting, or even
turning off your camera completely and just having a voice call.

Learn How

Bridging the Cultural Divide

Now that you’ve learned how Google Meet can be a powerful tool for connecting your
classroom, let’s think about how we might use it to enhance our students’ learning in new and
innovative ways.

Scenario

Lee teaches English in Sydney, Australia. Her Grade 9 students are reading a class novel that
contains themes about Australia’s Aboriginal culture in the Kimberley region of Western
Australia, and in particular the pride all Aboriginal people feel about their heritage and identity.
None of her students have ever visited the more remote areas in north western Australia, and
so have little understanding of Aboriginal culture in that part of Australia. As they read through
the novel, Lee nds that her students are asking some excellent questions about Aboriginal
culture, but she is not sure of the best way to answer their questions.

Her class uses the Internet to research some of the questions they have, but because so many
of the ideas in the novel relate to deeply personal feelings of cultural identity and connection
to the land, they can’t really nd the answers they are looking for.

This is one of those situations where the best solution might be to actually talk with other
people and ask them to describe their reality. If only her students could get the perspective
they need to help them truly understand.

What’s a strategy Lee could use to help her students really connect with the cultural ideas that
exist within the hearts and minds of Australia’s traditional people? Read on to hear her story.

Take 5 minutes to come up with your own strategy

Use this as your temporary notepad, or jot down your ideas on paper.

Save Clear

 See what we came up with

Lesson Check

Now let's do a quick check to make sure you got this lesson (and that we give you credit for it)!

1. How can you initiate a Google Meet?

Use the Gmail chat list on your computer

Create an event invitation in your Google Calendar

Use the Meet app on your phone or tablet

 Any of the above methods will work

Check Answer

 Correct!

2. If your school uses Google Workspace for Education Fundamentals, the maximum
number of pa icipants in a Google Meet is:

15

20

 250

100

Check Answer

 Correct!

3. Once you close a Chat the conversation is lost forever.

True

 False

Check Answer

 Correct!

4. How can you share your screen with other pa icipants during a Meet?

In the Google Doc you want to share to the Meet, click the blue Share button in the top
right of the window.

Say in a clear voice, “OK Google, share my screen!”

 Click the menu (vertical ellipses) , then click Share screen.

You cannot share your screen over a Meet, you can only show your webcam.

Check Answer

 Correct!

Next Activity
Unit 6 Review