Professional Documents
Culture Documents
10421191633
Provision of HVAC Maintenance Services
Evaluation Team
Scoring
Weight
45%
25%
10%
10%
10%
100%
75
>80
<40
<30
Department
Operations
SCM
Well Site Services Agreement No. 10421191633
Provision of HVAC Maintenance Services
0.00
75
No
Well Site Services Agreement No. 10421191633
Provision of Asset Integrity and Process Safety Management Services
POINT WEIGHTED
No. TOPIC SPECIFIC KPI and DEFINITIONS WEIGHT SCORE SCORING GUIDELINES PIC REF. REQUIRED EVIDENCE AND/OR REMARKS
SCALE SCORE
Schedule 2 -
Scope of
Daniel Services
Maintenane Services are always performed as per Not as per manufacturer recommendation: 0
Silaban -
manufacturer recommendation 10.0% 1.00 1.00 4.50 As per manufacturer recommendation: 1 Preventive Maintenance Report
Operations Clause 2.1.1
Dept. Preventive
Maintenance
Services
1 Preventive Maintenance
Schedule 2 -
In the event of equipment failure, Contractor does not inspect,
Scope of
In case of equipment failure, Company requests Contractor to troubleshoot, repair, configure, and or upgrade as per
Daniel Services
inspect, troubleshoot, repair, configure, and or upgrade (if Company's requirement: 0
Silaban -
needed) equipment in order to meet its existing performance. 10.0% 1.00 1.00 4.50 Correctice Maintenance Report
Operations Clause 2.2.1
In the event of equipment failure, Contractor inspect,
Dept. Corrective
(if not needed, full score) troubleshoot, repair, configure, and or upgrade as per
Maintenance
Company's requirement: 1
Services
Schedule 2 -
Scope of
Daniel Services
Warranty is not provided as required or less than the
Contractor provides six (6) months of warranty for every Silaban -
10.0% 1.00 1.00 4.50 requirement: 0 Warranty Letter
Corrective Maintenance Service) Operations Clause 2.2.2
Warranty provided as required: 1
Dept. Corrective
Maintenance
Services
5 Contractor's Personnel
Schedule 2 -
Daniel
5 Reporting The final report is not presented as required: 0 Scope of
Contractor shall present The Final Report in front of Silaban -
5.0% 1.00 1.00 2.25 The final report is always presented as required: 1 Services Attendace List, Minutes of Meeting.
Company’s personnel. Operations
Dept.
Clause 8.2
100%
POINT WEIGHTED
No. TOPIC SPECIFIC KPI and DEFINITIONS WEIGHT SCORE SCORING GUIDELINES PIC REF. REQUIRED EVIDENCE AND/OR REMARKS
SCALE SCORE
Contractor shall be subject to a maximum penalty of zero-point 2: Contractor properly informing and communicating with the Schedule 2 -
one percent of the Release Order for each day of delay or Company representative for any possible delay which will be Gadis Scope of
failure to perform the Service. The maximum delay is fifty (50) impacting the performance and possibility for penalty Ayunda - Services
1 Penalty 25.0% 2.00 2.00 6.25 Penalty calculation
days. The total amount of penalty will not be in excess of five 1: No performance issue that need to be penalized SCM
percent (5%) of the estimated total Contract Value in Schedule 0: The Contractor being penalized for this specific penalty for Department Clause 13
2 - Compensation. more than one (1) times Penalty
100%
POINT WEIGHTED
No. TOPIC SPECIFIC KPI and DEFINITIONS WEIGHT SCORE SCORING GUIDELINES PIC REF. REQUIRED EVIDENCE AND/OR REMARKS
SCALE SCORE
Schedule 3 -
Rates and
Fees
2: The Domestic Content Expenditure Report is always submitted
Attachment 2
on each invoice submission Daniel
Local Content
Domestic Content Expenditure The Domestic Content Expenditure Report is submitted on 1: The Domestic Content Expenditure Report is not submitted in Silaban -
1 100.0% 2.00 2.00 10.00 Commitment Domestic Content Expenditure Report
Report each invoice submission one (1) invoice submission Operations
0: The Domestic Content Expenditure Report is not submitted in Dept.
Attachment 3
more than one (1) invoice submission
Domestic
Product
Expenditure
Report
100%
POINT WEIGHTED
No. TOPIC SPECIFIC KPI and DEFINITIONS WEIGHT SCORE SCORING GUIDELINES PIC REF. REQUIRED EVIDENCE AND/OR REMARKS
SCALE SCORE
Shall be fully compliant with the regulations and laws of the 2: The required insurance certificate is valid/renewal of the
state and country in which the Contractor’s personnel or required insurance certificate is provided to the Company on the
Gadis
Insurance Certificate: Workmen's employees reside, the state and country in which the expiry date and the minimum threshold is met
Ayunda - Agreement
1 Compensation and Occupational Contractor is domiciled and all international laws applicable to 25.0% 2.00 2.00 2.50 1: The required insurance certificate is invalid/below the Respective Insurance Certificate
SCM Clause 22.2 (a)
Disease Contractor’s personnel (expatriate) or employees extended to minimum threshold
Department
include, as required, working offshore and whilst being 0: The required insurance certificate is not submitted to the
conveyed by land, sea or air. Company
100%
SCHEDULE 4: HSSE
Maximum Score = 10.00
POINT WEIGHTED
No. TOPIC SPECIFIC KPI and DEFINITIONS WEIGHT SCORE SCORING GUIDELINES PIC REF. REQUIRED EVIDENCE AND/OR REMARKS
SCALE SCORE
Lagging Indicator
3: no case
FAIL: one (1) or more cases. If Service Provider failed to fulfil this Muh. Razi -
1 First Aid Case (FAC) 0.0% requirements, Company will directly decide that Service Provider HSSE & AI B.2 Case report
performance is fail for the whole contract in the respective Dept.
quarter and sanction will be imposed based on PTK 007.
3: no case
FAIL: one (1) or more cases. If Service Provider failed to fulfil this Muh. Razi -
2 Medical Treatment Case (MAC) 0.0% requirements, Company will directly decide that Service Provider HSSE & AI B.2 Case report
performance is fail for the whole contract in the respective Dept.
quarter and sanction will be imposed based on PTK 007.
3: no case
FAIL: one (1) or more cases. If Service Provider failed to fulfil this Muh. Razi -
3 Restricted Work Case (RWC) 0.0% requirements, Company will directly decide that Service Provider HSSE & AI B.2 Case report
performance is fail for the whole contract in the respective Dept.
quarter and sanction will be imposed based on PTK 007.
3: no case
FAIL: one (1) or more cases. If Service Provider failed to fulfil this Muh. Razi -
4 Lost Workdays Case (LWC) 0.0% requirements, Company will directly decide that Service Provider HSSE & AI B.2 Case report
performance is fail for the whole contract in the respective Dept.
quarter and sanction will be imposed based on PTK 007.
3: no case
FAIL: one (1) or more cases. If Service Provider failed to fulfil this Muh. Razi -
5 Fatality Case 0.0% requirements, Company will directly decide that Service Provider HSSE & AI B.2 Case report
performance is fail for the whole contract in the respective Dept.
quarter and sanction will be imposed based on PTK 007.
3: no case
FAIL: one (1) or more cases. If Service Provider failed to fulfil this Muh. Razi -
6 Oil / Hydrocarbon Spill Case > 2 Barrel 0.0% requirements, Company will directly decide that Service Provider HSSE & AI B.2 Case report
performance is fail for the whole contract in the respective Dept.
quarter and sanction will be imposed based on PTK 007.
Leading Indicator
Evidence:
3: More than 1 visit/year
Muh. Razi - Visit Record
2: 1 Management visit/year
5 Management Visit 10% 3.00 1.00 0.33 HSSE & AI B.2
1: Less then 5 management visit during Term (5 years)
Dept. Remarks:
0: No management visit in 1 year
PTK to provide evidence
Evidence:
3: more than 1/month/person
Muh. Razi - OBIT Card Summary and sample of OBIT Card
2: 1/month/person
6 OBIT Card 5% 3.00 2.00 0.33 HSSE & AI 2.5
1: Not all personnel submit
Dept. Remarks:
0: No card submitted
PTK to provide evidence:
Evidence:
3: 100% close out for all risk OBIT Card Summary, Action Log, Close Out
Muh. Razi -
2: 100% close out for high risk Evidence
7 OBIT Close Out Percentage 10% 3.00 3.00 1.00 HSSE & AI E.2.2
1: Less than 100% close out for high risk
Dept.
0: No close out for all risk Remarks:
PTK to provide evidence:
Evidence:
3: more than 1/shift with quality record
Muh. Razi - Safety Talk Material and Attendance List
2: conducted 1/shift
8 Safety Talk 3% 3.00 1.00 0.10 HSSE & AI F.1
1: less than 1/shift (not consistent)
Dept. Remarks:
0: No safety talk record
PTK to provide evidence:
Evidence:
3: more than 1/week with quality record
Muh. Razi - Toolbox Material and Attendance List
2: conducted 1/week
9 Toolbox Meeting 3% 3.00 1.00 0.10 HSSE & AI F.1
1: less than 1/week (not consistent)
Dept. Remarks:
0: No toolbox meeting record
PTK to provide evidence:
Evidence:
3: more than 1/month with quality record
Muh. Razi - HSE Material and Attendance List
2: conducted 1/month
10 HSE Meeting / Commitee 5% 3.00 2.00 0.33 HSSE & AI F.1
1: less than 1/month(not consistent)
Dept. Remarks:
0: No meeting record
PTK to provide evidence:
Evidence:
3: training matrix include with the competency matrix and applied
Training Matrix, HSE Training Material and
consistently Muh. Razi -
Attendance List
11 HSE Training 5% 3.00 3.00 0.50 2: training matrix conducted consistently with training record HSSE & AI F.1
1: training matrix not applied consistently Dept.
Remarks:
0: No training record and training matrix
PTK to provide evidence:
Evidence:
3: conducted PTW for high risk activities with quality record PTW Summary, scan PTW for high risk
Muh. Razi -
2: conducted PTW for high risk activities activities
12 PTW Issued 5% 3.00 1.00 0.17 HSSE & AI F.1
1: not consistent PTW
Dept.
0: No PTW record and procedure Remarks:
PTK to provide evidence:
Evidence:
3:conducted consistently as of schedule (original) Measurement Matrix, Measurement Schedule
Muh. Razi -
2: conducted consistently and Measurement Report
17 Measurement work Environment 10% 3.00 3.00 1.00 HSSE & AI F.1
1: No record OR matrix
Dept.
0: No record AND matrix Remarks:
PTK to provide evidence:
Evidence:
3:conducted consistently 1/year as of schedule (original)
Muh. Razi - Permit Log
2: conducted consistently 1/year
18 Legal Compliance 7% 3.00 3.00 0.71 HSSE & AI F.1
1: No record OR schedule
Dept. Remarks:
0: No record AND schedule
PTK to provide evidence:
Is it align with MP request for annual MCU for crews 100%
No. TOPIC
1 Preventive Maintenance
3 Reimbursable Materials
4 Rental Tools
5 Contractor's Personnel
5 Contractor's Personnel
4 Deliverables
5 Reporting
6 Safety, Health and Environment
No. TOPIC
1 Penalty
2 Contract Expenditure Report
3 Invoicing
4 Performance Bond
No. TOPIC
SCHEDULE 4: HSSE
No. TOPIC
Lagging Indicator
Leading Indicator
5 Management Visit
6 OBIT Card
8 Safety Talk
9 Toolbox Meeting
12 PTW Issued
13 MCU
14 Emergency Drill
16 HSE Inspection
18 Legal Compliance
Maximum Score =
POINT
SPECIFIC KPI and DEFINITIONS WEIGHT SCORE
SCALE
100%
Maximum Score =
POINT
SPECIFIC KPI and DEFINITIONS WEIGHT SCORE
SCALE
100%
3 - LOCAL CONTENT
Maximum Score =
POINT
SPECIFIC KPI and DEFINITIONS WEIGHT SCORE
SCALE
100%
Maximum Score =
POINT
SPECIFIC KPI and DEFINITIONS WEIGHT SCORE
SCALE
100%
Maximum Score =
POINT
SPECIFIC KPI and DEFINITIONS WEIGHT SCORE
SCALE
0.0%
0.0%
0.0%
0.0%
0.0%
0.0%
5% 3.00 3.00
3% 3.00 3.00
3% 3.00 3.00
5% 3.00 3.00
5% 3.00 3.00
5% 3.00 3.00
7% 3.00 3.00
7% 3.00 3.00
Schedule 4 Score =
rvices Agreement No. 10421191633
grity and Process Safety Management Services
95.51
Max. Score
Min. Score
45.00
WEIGHTED
SCORING GUIDELINES PIC REF.
SCORE
Schedule 2 -
Scope of
Daniel Services
Not as per manufacturer recommendation: 0
Silaban -
4.50 As per manufacturer recommendation: 1
Operations Clause 2.1.1
Dept. Preventive
Maintenance
Services
Schedule 2 -
Scope of
Daniel Services
More than 1 of the required activities are not performed: 0
Silaban -
4.50 1 of the required activity is not performed: 1
Operations Clause 2.1.2
All of the required activities are performed covered: 2
Dept. Preventive
Maintenance
Services
Schedule 2 -
In the event of equipment failure, Contractor does not inspect,
Scope of
troubleshoot, repair, configure, and or upgrade as per
Daniel Services
Company's requirement: 0
Silaban -
4.50
Operations Clause 2.2.1
In the event of equipment failure, Contractor inspect,
Dept. Corrective
troubleshoot, repair, configure, and or upgrade as per
Maintenance
Company's requirement: 1
Services
Schedule 2 -
Scope of
Daniel Services
Warranty is not provided as required or less than the
Silaban -
4.50 requirement: 0
Operations Clause 2.2.2
Warranty provided as required: 1
Dept. Corrective
Maintenance
Services
Schedule 2 -
Scope of
Daniel Services
<70% of the provisions are not being met in average: 0
Silaban -
2.25 70 - 99% of the provisions are being met in average: 1
Operations Clause 2.3
100% of provisions are always being met: 2
Dept. Provision of
Reimbursable
Materials
Schedule 2 -
Daniel Scope of
<70% of the provisions are not being met in average: 0
Silaban - Services
2.25 70 - 99% of the provisions are being met in average: 1
Operations
100% of provisions are always being met: 2
Dept. Clause 2.4
Rental Tools
Schedule 2 -
Scope of
The assigned personnel does not meet all the Qualification Daniel
Services
Requirement: 0 Silaban -
0.00
The assigned personnel meets all the Qualification Requirement: Operations
Clause 3.1
1 Dept.
HVAC
Engineer
Schedule 2 -
Scope of
The assigned personnel does not meet all the Qualification Daniel
Services
Requirement: 0 Silaban -
0.00
The assigned personnel meets all the Qualification Requirement: Operations
Clause 3.2
1 Dept.
HVAC
Technician
Schedule 2 -
Daniel Scope of
Both deliverables never submitted: 0 Silaban - Services
4.50
Both deliverables always submitted as required: 1 Operations
Dept. Clause 4
Deliverables
Schedule 2 -
> 90% of the required documents are submitted in average: 0 Daniel
Scope of
91% - 99% of the required documents are submitted in average: Silaban -
2.25 Services
1 Operations
100% of the required documents are submitted in average: 2 Dept.
Clause 8.1
Schedule 2 -
Daniel
The final report is not presented as required: 0 Scope of
Silaban -
2.25 The final report is always presented as required: 1 Services
Operations
Dept.
Clause 8.2
Schedule 2 -
Daniel
The timeline requirement of the report are never being met: 0 Scope of
Silaban -
2.25 The timeline requirement of the report is always being met: 1 Services
Operations
Dept.
Clause 8.3
Schedule 2 -
Daniel
The submission requirement is never being met: 0 Scope of
Silaban -
2.25 The submission requirement is always being met: 1 Services
Operations
Dept.
Clause 8.4
Contractor never provide safety gudelines as required and
installation, erections, welding and all related construction works
not always reflect all safety aspects: 0
Schedule 2 -
Daniel
Contractor always provide safety gudelines as required but Scope of
Silaban -
2.25 installation, erections, welding and all related construction works Services
Operations
inconsistently reflect all safety aspects: 1
Dept.
Clause 11.3
Contractor always provide safety gudelines as required and
installation, erections, welding and all related construction works
always reflect all safety aspects: 2
Schedule 2 -
> 90% of the required PPE are provided in average: 0 Daniel
Scope of
91% - 99% of the required PPE are provided in average: 1 Silaban -
2.25 Services
100% of the required are provided in average: 2 Operations
Dept.
Clause 11.4
40.50
25.00
WEIGHTED
SCORING GUIDELINES PIC REF.
SCORE
Schedule 1 -
2: The invoice and its supporting documents is submitted and
Daniel Contract
accurate before the 25th day of each month
Silaban - Particulars
6.25 1: The invoice and its supporting documents is submitted and
Operations
accurate by 25th day of each month
Dept. Invoicing
0: The invoice and its supporting documents is not submitted
Procedures
regularly each month
25.00
10.00
WEIGHTED
SCORING GUIDELINES PIC REF.
SCORE
Schedule 3 -
Rates and
Fees
2: The Domestic Content Expenditure Report is always submitted
Attachment 2
on each invoice submission Daniel
Local Content
1: The Domestic Content Expenditure Report is not submitted in Silaban -
10.00 Commitment
one (1) invoice submission Operations
0: The Domestic Content Expenditure Report is not submitted in Dept.
Attachment 3
more than one (1) invoice submission
Domestic
Product
Expenditure
Report
10.00
10.00
WEIGHTED
SCORING GUIDELINES PIC REF.
SCORE
10.00
10.00
WEIGHTED
SCORING GUIDELINES PIC REF.
SCORE
3: no case
FAIL: one (1) or more cases. If Service Provider failed to fulfil this Muh. Razi -
requirements, Company will directly decide that Service Provider HSSE & AI B.2
performance is fail for the whole contract in the respective Dept.
quarter and sanction will be imposed based on PTK 007.
3: no case
FAIL: one (1) or more cases. If Service Provider failed to fulfil this Muh. Razi -
requirements, Company will directly decide that Service Provider HSSE & AI B.2
performance is fail for the whole contract in the respective Dept.
quarter and sanction will be imposed based on PTK 007.
3: no case
FAIL: one (1) or more cases. If Service Provider failed to fulfil this Muh. Razi -
requirements, Company will directly decide that Service Provider HSSE & AI B.2
performance is fail for the whole contract in the respective Dept.
quarter and sanction will be imposed based on PTK 007.
3: no case
FAIL: one (1) or more cases. If Service Provider failed to fulfil this Muh. Razi -
requirements, Company will directly decide that Service Provider HSSE & AI B.2
performance is fail for the whole contract in the respective Dept.
quarter and sanction will be imposed based on PTK 007.
3: no case
FAIL: one (1) or more cases. If Service Provider failed to fulfil this Muh. Razi -
requirements, Company will directly decide that Service Provider HSSE & AI B.2
performance is fail for the whole contract in the respective Dept.
quarter and sanction will be imposed based on PTK 007.
3: no case
FAIL: one (1) or more cases. If Service Provider failed to fulfil this Muh. Razi -
requirements, Company will directly decide that Service Provider HSSE & AI B.2
performance is fail for the whole contract in the respective Dept.
quarter and sanction will be imposed based on PTK 007.
3: no case
FAIL: one (1) or more cases. If Service Provider failed to fulfil this Muh. Razi -
requirements, Company will directly decide that Service Provider HSSE & AI B.2
performance is fail for the whole contract in the respective Dept.
quarter and sanction will be imposed based on PTK 007.
10.01
: 100
: 75
Delivery Note
Delivery Note
Submitted Deliverables
Report Transmittal Note
Maintenance Report
Penalty calculation
Contract Expenditure Report
Performance Bond:
Issued by Bank Mandiri
Value: IDR 64.341.500,00
Validity: 22 June 2020 - 21 July 2023
REQUIRED EVIDENCE AND/OR REMARKS
Case report
Case report
Case report
Case report
Case report
Case report
Case report
Evidence:
Visit Record
Remarks:
PTK to provide evidence
Evidence:
OBIT Card Summary and sample of OBIT Card
Remarks:
PTK to provide evidence:
Evidence:
OBIT Card Summary, Action Log, Close Out
Evidence
Remarks:
PTK to provide evidence:
Evidence:
Safety Talk Material and Attendance List
Remarks:
PTK to provide evidence:
Evidence:
Toolbox Material and Attendance List
Remarks:
PTK to provide evidence:
Evidence:
HSE Material and Attendance List
Remarks:
PTK to provide evidence:
Evidence:
Training Matrix, HSE Training Material and
Attendance List
Remarks:
PTK to provide evidence:
Evidence:
PTW Summary, scan PTW for high risk
activities
Remarks:
PTK to provide evidence:
Evidence:
Medical Checkup Summary
Remarks:
PTK to provide evidence:
Evidence:
Emergency Drill Scenario, MOM, Photo, and
Attendance List
Remarks:
PTK to provide evidence:
Evidence:
Audit Schedule and Audit Report
Remarks:
PTK to provide evidence:
Evidence:
Inspection Matrix, Inspection Schedule and
Inspection Report
Remarks:
PTK to provide evidence:
Evidence:
Measurement Matrix, Measurement Schedule
and Measurement Report
Remarks:
PTK to provide evidence:
Evidence:
Permit Log
Remarks:
PTK to provide evidence: