CMPROMGT

Engr. Michael V. Almeida, CE, PMCE, MsCM

Assistant Professor
 The Angelite Prayer

Almighty God, we glorify you for giving us the Angelite

Charism. We thank you for the gift of Your Son, Jesus
Christ, who is the Way, Truth and Life. We bless you for
the continuous guidance of the Holy Spirit. Grant us,
we pray, courage and strength that we may give
perpetual praise to you in whatever we do. We ask this
through Christ, our Lord. Amen. Oh, Holy Guardian
Angels, guide us and protect us! Laus Deo semper!
 CHAPTER 9

Construction Report
 Intended Learning Outcomes
• Interpret and justify construction periodic
reports, documents and processes
• Explain the importance of Construction
Reports
• Define and identify the important parts of
Construction Reports
 Learning Assessments
• Recitations
• Assignments
• Quizzes
 CONSTRUCTION PROJECT MANAGEMENT PLAN
I . PROJECT ORGANIZATION
II . PROCEDURES
• FLOW OF COMMUNICATION
• MEETINGS
• CONSTRUCTION PROGRESS MONITORING
• PROJECT REPORTING – MONTHLY REPORT
III . PROJECT IMPLEMENTATION
 PRE – CONSTRUCTION STAGE
 CONSTRUCTION STAGE
• QUALITY CONTROL PLAN
• QUALITY CONTROL FORMS (CPM FORMS)
• COST CONTROL AND MONITORING FORMS (CPM FORMS)
• PROCESS FLOW CHARTS
• CONSTRUCTION SAFETY GUIDELINES
 POST CONSTRUCTION STAGE
• PUNCHLISTING WORK AND PREPARATORY TO FINAL ACCEPTANCE
• PROJECT HANDOVER SUBMITTALS

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 A. FLOW OF COMMUNICATION
OWNER

PROJECT OFFICER

CPMT

CONSULTANTS / DESIGNERS CONTRACTORS

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 B. MEETINGS

B.1 PMG MEETINGS

B.2 PRE-BID MEETINGS

B.3 POST BID / CLARIFICATORY MEETINGS

B.4 PRE-CONSTRUCTION MEETING

B.5 SITE MEETINGS / CONSTRUCTION

COORDINATION MEETING

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 B.1 PMG MEETINGS
Such meetings are project coordination meetings that shall be held
during design and construction stages and shall be held at the office of
Owner and/or Designers with intermittent meetings at site.

Attendance shall be as follows:

COMPANY DESIGN STAGE CONSTRUCTION STAGE

Owner R W
Project Officer W R
Designers W W
CPM W W
Contractor W W

W – Weekly
R – As required by Construction Manager
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 B.2 PRE - BID MEETING
Pre-bid meetings shall be held days after release of bid documents
with all bidders invited to attend. A second pre-bid meeting may be
held before submission of bids if it is deemed necessary by the
Project Manager / Quantity Surveyor when sufficient bidders queries
and bid bulletins been issued require clarification.

The purpose of pre-bid meetings are to inform bidders of bid

submission requirements and clarify issues which may arise
particularly those related to bid documents.

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 B.3 POST-BID MEETING /
CLARIFICATORY MEETING
For proper evaluation of bids a post – bid meeting may be held to clarify
issues.

B.4 PRE-CONSTRUCTION MEETING

The pre-construction meeting will be an opportunity for the Project Manager to
brief the Contractors proposed project team on mobilization, schedule and
quality requirements. The Contractor will also have an opportunity to introduce
his proposed project team to the Owner’s project team.

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 B.5 SITE MEETINGS / CONSTRUCTION
COORDINATION MEETING
The Construction Project Manager will chair and organize site meetings once
per week with the contractors. The purpose of this shall be to enhance
coordination between the contractors.

Meetings with individual contractors shall be held as and when appropriate.

In attendance will be the Project Officer, Construction Manager and General

Contractor and Trade Contractors.

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 C. CONSTRUCTION PROGRESS MONITORING
Regular Checking of the following:
1. Planned vs. Actual progress schedule
2. S – Curve
3. Cumulative Accomplishment Percentage
4. Manpower : Planned vs. Actual
5. Equipment : Planned vs. Actual
6. Key Dates / Milestones

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 D. PROJECT REPORTING
Contents:
1. Project Description
2. Project Status Executive Summary
3. Construction Progress Monitoring
4. Summary of Field Instructions
5. Summary of Change Orders
6. Summary of Test Results
7. Progress Photos
8. Weather Chart

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 E. PROJECT IMPLEMENTATION

1. PRE-CONSTRUCTION STAGE

2. CONSTRUCTION STAGE

3. POST CONSTRUCTION STAGE

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 E1. PRE-CONSTRUCTION STAGE

1. Drawing Preparation
a. Conceptual / Schematic Design – By Architect
b. Design Details – By Architect and Engineers
c. Redicheck – joint drawing review
d. Contract Drawings / Bid Drawings

2. BOQ and Cost Estimates Preparation

a. Construction Methodology
b. Cost assumptions, anticipations and value engineering
c. BOQ preparation
d. Unit price analysis
e. Cost summary

3. Bid Documents Preparation, Bidding and Award

a. Bid Documents
b. Short list and Pre-qualification of Bidders
c. Bidding Procedure
d. Bid Evaluation and Award

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 E2. CONSTRUCTION STAGE

1. PROJECT / CONSTRUCTION MANAGEMENT

2. QUANTITY SURVEYING

3. FLOW CHARTS AND COMMUNICATION

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 E2. CONSTRUCTION STAGE

1. PROJECT / CONSTRUCTION MANAGEMENT

- QUALITY CONTROL FORMS
- QUALITY CONTROL PLAN 101

2. QUANTITY SURVEYING
- QUALITY CONTROL FORMS

3. FLOW CHARTS AND COMMUNICATION

- Submittals / Approvals
- Materials Delivery
- Earthworks / Engineered Fill
- Cast in-place Concrete
- Field Instruction Issuance
- Stop Work / Lift Order
- Non-conformance Report/ Corrective Action
- Request for Information
- Change Order / Variation Evaluation
- Monthly Billing Evaluation

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 FLOW CHART FOR SUBMITTALS/APPROVALS
RESPONSIBILITY
WORKSTAGE REMARKS
CENTER

Prepare Quality Record Requirement of Submittal:

for Submittal 1.) Suppliers Certificate of
Conformance / Mill Certificate
2.) Product Data / Brochures
Contractor 3.) Test Results
QA / QC to Disapproved Follow – up
Review Quality Documents 4.) Samples
Record & samples 5.) Construction Methodology
6.) Shop Drawings
7.) Other Project Requirements

Submit / Transmit
Submittal Form
Quality Record to CPMT

1.) Verify Completeness of

CPMT documents / attachments.
2.) Review Compliance to
Disapproved
Check Submittal Specification Requirements
3.) Conduct Plant Inspection &
Material Testing if required.
Approved
Transmit Quality
Record to Designer

Check and Review the Disapproved

Submitted Quality
Record
Designer /
Consultant
Approved
Coordinate / Transmit
CPMT Quality Record to Contractor

Contractor Usage of Approved / Conforming

Materials to the Works
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 FLOW CHART FOR MATERIALS DELIVERY
RESPONSIBILITY CENTER
WORKSTAGE REMARKS

Advice of an Incoming
Contractor
Contractor Supplier to give advance notice
Materials delivery at project site
to control prior to delivery

Guard on duty to log the Date

& time of delivery for monitoring

Inform the QA/QC on

Suppliers Delivery

QA/QC with the supplier

Conduct inspection of delivered
Materials based on materials specs.,
Dimensional requirement,
Quality/Workmanship, Quantity &
Approved Submittal

Reject the non –

conforming NO Materials Conform
Materials & With the
remove from Requirements?
Project Site
YES
Material Delivery Inspection
Prepare & Submit Materials
Delivery Inspection Record to Record
CPMT

RHLI with Contractor, Disapproved

Inspect Materials delivered. 1.) Conduct Material Testing if
CPMT with Contractor,
QA/QC Engineer &
Verify Quantity,
QA / QC Engineer &
Supplier
Compliance to Specifications Required.
& Approved Submittals
Supplier Approved 2.) Disapproved Materials shall be
Allows Usage of pulled out from site by using
Conforming Materials
To work CPMT pull-out pass.
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 FLOW CHART FOR EARTHWORKS / ENGINEERED FILL
RESPONSIBILITY WORKSTAGE REMARKS
CENTER

CONTRACTOR Prepare Inspection and Ensure Safety Measures CPMT- IWR

Work Request at all times Inspection and Work Request Form
Conduct Initial Inspection
Countersign Inspection and Prepare Work Activity Monitoring
CPMT Work Request
YES
Proceed with initial Site Layout / Site
Compaction / Proof rolling
CONTRACTOR Rectify Development Works
Observation

DISAPPROVED
Conduct Inspection

CPMT
APPROVED

Proceed Backfilling &

Compaction Maximum lift / layer shall be 250 mm
CONTRACTOR Up to last layer of sub-grade / engineered fill

Conduct Material Testing, as

Per Standard Specification / Field Density
Test (w/ CPMT Inspection)
Recompact/Retest
If retest failed for a
NO
Passed Required no. of test.
A. Replace Materials
/ Recompact / Reset
YES
Proceed to Succeeding
WITH LAYERS TO BOTTOM OF
Layers FOOTING / SLAB

Concreting
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 FLOW CHART FOR CAST IN-PLACE CONCRETE
RESPONSIBILITY WORKSTAGE REMARKS
CENTER

CONTRACTOR CPMT – Concrete

Accomplish Concrete
Pouring Request Form Pouring Request Form
With attachment key
plans

QA/QC to Conduct
Rectify Inspection to Dimensional
Observation Requirement, Quality /
Workmanship Coordinate with
Survey Team
For Checking

CPMT Inspection to •Emphasis on utility

Disapproved
Verify
Compliance to Specs. & and Other embedments
Drawings

Approved

Notify Concrete Supplier to batch the

CONTRACTOR Required volume of Ready Mix Concrete
Check slump as per
design mix
Delivery of Ready Mix
Concrete at Site
In-process Concrete
Inspection

Concrete Pouring
(w/ CPMT Inspection)

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 FIELD INSTRUCTION ISSUANCE FLOW CHART
RESPONSIBILTY
WORKSTAGE REMARKS
CENTER

OWNER / DESIGNER/ CPMT-RFI

CPMT / CONTRACTOR 1.) Process of Request for Information
2.) Discussion of issues in meeting

1.) Changes verified / clarified not Included in contract

2.) Reminder of Issues within Contract Responsibility.
3.) Issues requiring immediate attention

1.) CPMT to check initially the Cost and time implication

2.) OWNER cleared issuance of Instruction from cost and time implication

OWNER / CPMT CPMT-CVI

CPMT-PMI

Issue Field Instruction to the Contractor

CONTRACTOR
Execute / comply with the instruction Issued.

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 STOP WORK ORDER / LIFT ORDER AND
NON-CONFORMANCE REPORT / CORRECTIVE ACTION FLOW CHART
RESPONSIBILITY WORKSTAGE REMARKS
CENTER
CPMT
1.Incorrect material work method is noticed.
2.Work condition is facing danger situation.
3.Contractor is in default mode.

Inform Owner of the above non-conformance

CPMT– NTC
Issue Stop Work order / Non-Conformance
Notice to Comply
Report
OWNER / CPMT Form

CONTRACTOR Contractor to submit proposed corrective action

Note:

Disapproved If Contractor falls in the default

CPMT evaluate proposed corrective action for mode and the Owner stands with
OWNER / CPMT contract provisions without giving
Owner’s approval
consideration for a corrective action
Approved
to the Contractor, the contract may
be terminated.
Issue Lift Order /
Release of Non-Conformance Report

Contractor to implement
CONTRACTOR Approved corrective action

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 REQUEST FOR INFORMATION FLOW CHART
RESPONSIBILITY REMARKS
WORKSTAGE
CENTER

CPMT – RFI
Contractor accomplish RFI form for issues concerning::
CONTRACTOR 1. Inconsistent details between drawings. Request for
2. Lacking drawing details / information Information Form
3. Clarification on other contract documents.

Incorrect
CPMT Evaluate Correctness of RFI

Correct

CPMT Submit RFI to Designer

DESIGNER / CONSULTANT Furnish Information's needed

CPMT Coordinate / Transmit RFI to Contractor

CONTRACTOR Contractor to incorporate supplied

Information to the works

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 CHANGE ORDER / VARIATIONS EVALUATION FLOW CHART
RESPONSIBILITY CENTER WORKSTAGE REMARKS

Owner’s changes 1.) Incase there will be cost and time effect, it
should be cleared by Owner prior to issuance of
Owner/Designer/CPMT Designer - Design changes instruction
Site condition Adjustment

CPMT– CVI (Confirmation of Verbal

Issue Field instruction to the contractor Instruction Form)
Owner / CPMT CPMT – PMI (Project Manager’s Instruction
Form)
1.) Attachment of Variation claim
a) Request letter of claims
b) Change order proposal (CPMT-COP) w/
Prepare Variation claim & Submittals corresponding detailed cost estimate
CONTRACTOR c) Issued Field instruction from CM
d) Key plan showing the item of work

CPMT Check 1)Prepare letter of request for evaluation of

Validity of claims to the Quantity Surveyor in Charge.
2)Verify completeness of
claims
documents/attachment and to insure that
any variation claims have corresponding
Field Instruction from CM
Check claim
Attachment 1) Evaluate the variation and seek reconciliation of
attachment quantities and rates with the contractor. 2) Accomplish
Complete Attachment Contractor's Claims Cost Evaluation 3) QS and the
Contractor will sign-off the agreed quantities and rates
including the time implication. 4) Prepare Change Order
Recommendation to Owner (CPMT-CHA) 5) Containing
Evaluation & Reconciliation of variation claims Documents for Final Review and signature: a)
Change Order No. b) Cost Breakdown of agreed
variation cost, indicated if additional or deductive
Update Comment c) Revised Contract Price to date d) Effect on
Schedule or agreed time extension e) Justification
Final review & of variation order and remarks. f) CM Field Instruction
signature of g) Letter of Recommendation for final approval and
signing of Owner
PM/CM
Approval
Update comments
OWNER
(If any)
Final approval & Signing of variation
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 MONTHLY BILLING EVALUATION FLOW CHART
RESPONSIBILITY CENTER WORKSTAGE REMARKS
1. Attachment as per Billing Documents
Checklist
a) Affidavit of Labor & Materials
Prepare Monthly Billing b) Contract Work Accomplishment Report
Contractor For Submittal c) Accomplishment Bill
d) Certificate of Testing
e) Contractor's Official Invoice
f) Letter request for Progress Billing.

CPMT Review the work 1) Verify the Contractor's work

accomplishment report against the actual
Accomplishment
weekly/monthly accomplishment at site
and make amendments on the
Contractor's Billings.
2) Verify Completeness of
documents/attachment.
3) Notify the Contractor on Balance
Incomplete Check Billing Documents to submit before making any
Attachment recommendation for billing payment to the
Attachment
client.
4) Accomplish Work Accomplishment Form
as per recommended by the CM and
Contractor's Accomplishment Bill
CM Final 5) Accomplish Contractor's Contract Status
review and 6) Accomplish Recommendation for Payment
Evaluation and recommendation
endorsement to Contractor , includes the deduction of
of billing retention, reimbursement of down payment
Sign-off
(if any) and other deduction that Owner
may require.
7) Prepare recommendation letter to the
client
8) Prepare Transmittal upon all documents
have been duly checked and signed.

1) Payment will be made within the period of

Owner Payment of honoring the payment certificate as stated
on the contract commencing from the date
Monthly Billing of issue of payment certificate.
2) Furnish Copy of approved Billing to CM
and Contractor
CPMT 1) Update Project Billing Monitoring Checklist
Document Filling for Next Billing
Reference
17 July 2021 27
 V.E3 POST CONSTRUCTION STAGE
1. Punchlisting / Final Acceptance
2. Submittals for handover

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 PUNCHLISTING WORK AND PREPARATORY TO FINAL ACCEPTANCE
RESPONSIBILITY WORK STAGE REMARKS
CENTER

CPMT CPMT Punch list Form

Prepare punch list and give to
Contractor for rectification

CONTRACTOR
Rectify Work

CPMT
Inspect, check, verify

NO
Rectification Completed?

YES

CONTRACTOR
Prepare items for hand-over and.
turnover of project

CPMT CPMT - COC

DISAPPROVED Accomplish project Hand-Over and
Prepare / Recommend issuance
of certificate of Acceptance

APPROVED

OWNER Issue certificate of Acceptance

17 July 2021 29
 SUBMITTALS FOR HAND OVER
1. Close – out Report
2. CPM / Bar Chart and S- curve
3. Contractor’s Performance Rating
4. Brochures and Maintenance Manuals
5. Door Keys
6. Warranty Certificates
7. Government Permits
8. Punchlist Close–out

17 July 2021 30
 ANNEX I

 QUALITY MANAGEMENT FORMS

(to be ACCOMPLISHED by the Contractor)

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SUBMITTAL TRANSMITTAL
 REQUEST FOR INFORMATION
 SUBSTITUTION REQUEST
 INSPECTION AND WORK REQUEST
 CONCRETE POURING REQUEST
 CONTRACTOR’S DAILY REPORT
 WEEKLY PROGRESS REPORT
 WORK ACCOMPLISHMENT REPORT
 CHANGE ORDER PROPOSAL

17 July 2021 32
 ANNEX II

QUALITY MANAGEMENT FORMS

(to be ISSUED to the Contractor)

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NOTICE TO COMPLY
 SAFETY NOTICE REPORT

 PROJECT MANAGER’S
INSTRUCTION
 CONFIRMATION OF VERBAL
INSTRUCTION

 CHANGE ORDER FORM

17 July 2021 34