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Project Coordination Meeting No. 97

SMILSI MULTI-TEMPERATURE WAREHOUSE PROJECT
National Highway, Ulas, Talomo, Davao City

DATE : October 30, 2021

MEETING STARTED : 10:00 PM
MEETING ADJOURNED : 12:00 PM
VENUE : SMILSI Multi-Temperature Warehouse Temfacil, Ulas, Davao
ATTENDEES:

ATI-CM SMILSI EPSII MIC

Jason S. Paquibulan Efren D. Ulili Jr. Sylvester Syson Jay P. Abundabar

UGC PEAM DIMI MPC

Ian Isaac Auxtero

GIC RGSTIC AES RTC

Marvin Quiambao Vincent Marcos

Items Subject / Topic Highlights of Discussion Previous Current Responsible Remarks

Commitment Commitment Entity/Person

1 Review of The draft Minutes of Project Coordination SMILSI/ATI-

Previous Meeting No. 96 was reviewed and CM/EPSII/
Minutes of commented by SMILSI, ATI-CM, EPSII, MIC/RGSTIC
Meeting RGSTIC, MIC and RTC. / RTC

The Minutes of Meeting No. 96 was adopted

and concurred by all parties as
commented / corrected.
2. Meeting Discussion
EVER PACIFIC STEEL INDUSTRIES INC. (EPSII)
1. Permits
1.1 Occupancy Building Permit lacking pre-requisites: Ancillary Building EPSII liason to EPSII Fast tract
Permits permit will be follow-up OBO Occupancy Permit
1. Fire Protection Plan released on September 30, application.
September 30, 2021.
2021.
EPSII informed that there’s a comment
from BFP to the submitted Fire Protection
Plan. SMILSI will hand
over to ATI-CM
tomorrow
-EPSII to coordinate with RGSTIC for the (September 24,
revision of the Fire Protection Plan 2021).

2. Transfer Certificate of Title MPC to start the

application as the
On-going process to OBO. Building permit
application is
ongoing.
EPSII liason to follow-up September 30,
2021.

2. WATER SUPPLY
2.1 Application of ATI-CM followed up to EPSII the status of EPSII informed For update on EPSII Fast Track
permanent water installation of PSV. that their September 30, Evaluation
supply. subcontractor did 2021
- EPSII informed that they’re still not conform on the
evaluating the quotation from the new evaluated
contractor quotation, EPSII
will outsource to
other contractor.

3 REMAINING WORKS
3.1 TURNOVER ATI-CM followed up to EPSII the turnover (September 24, Transfer pump
OF of Mezzanine. 2021). to finish wiring
ANCILLARY on October 3,

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BUILDING & - EPSII to finish the remaining punchlisted 2021.

MEZZANINE works to schedule the Turn-over of
Mezzanine
3.3 Other works For EPSII’s rectification: EPSII committed EPSII
to finish the
1. Water Leak Ancillary lobby construction of
2. Water leak pantry perimeter fence on
3. Low pressure water ancillary September 27,
4. Male CR faucet adjust 2021.

EPSII will confirm

tomorrow the
schedule of
concrete tapping at
roof deck.

EPSII committed
to submit proposal
for septic tank
once subcontractor
submitted the
proposal.

EPSII committed
to submit the
turnover
documents on
tomorrow
(September 24,
2021).

SMILSI will
provide site
instruction and
required EPSII to
submit their
tabulated with
remarks/chronolog
y proposal.
UNION GALVASTEEL CORPORATION (UGC) –
1.0 Punchlisting ATI-CM queried to UGC the status of UGC to provide UGC to update UGC
works and Punchlisting works. report for thermal on September
installation of scanner. 30, 2021
PRV - UGC replied “ waiting approval from
Bernard to proceed with the rectification. UGC committed
- UGC to update on September 30, 2021 to finish the
PRV repair on
October 5, 2021.

ATI-CM queried to UGC the status of PRV

repair.

-UGC committed to finish it on October 5,

2021

ATI-CM requested checking of Leak on the

Panel Hallway

- UGC replied to check on October 01, 2021.

Metroaire Industrial Corporation (MIC)

1.0 Accomplishment Accomplishment as of September 19, 2021: Scheduled MIC
Report by MIC Training on
For Ventilation System: October 7, 2021

Projected = 100.00 % Repaired

Humidity
Actual = 100.00 % Sensor
functionality
testing on
Variance = 0.00 % October 2, 2021.

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For Air-conditioning:

Projected = 100.00 %

Actual = 99.50 %

Variance = - 0.50 %
2.0 Installation of ATI-CM followed up to MIC the proposal MIC to submit to MIC
ventilation of OV UV for Aircon System and rain hood ATI-CM the cost
Equipment for blowers. proposal for OV
UV and Rain hood
- MIC informed that they have submitted to for processing.
SMILSI drawing and proposal.

- SMILSI informed MIC to submit to ATI-

CM the cost proposal for OV UV and Rain
hood for processing.

- MIC noted.

ATI-CM followed up to MIC installation of

blower at machine room.

- MIC waiting for SMILSI’s approval to

proceed with the installation
3.0 Electrical and Air ATI-CM followed up to MIC the Aircon MIC committed to MIC
Conditioner repair at pantry. mobilize
manpower for the
- MIC committed to mobilize manpower for repair of Aircon at
the repair of Aircon at pantry. pantry.

MIC queried to ATI-CM the schedule of ATI-CM informed

orientation of ventilation and Aircon that the orientation
system. for ventilation and
Aircon system will
be finalized by
- ATI-CM informed that the orientation for SMILSI.
ventilation and Aircon system will be
finalized by SMILSI.

- MIC noted.

ALLEN ENGINEERING SERVICES (AES) – Did not attend the meeting

1.0 Punchlisted ATI-CM followed up to AES the submission AES informed that AES Completion of
Works and of Turnover documents. the as-built will be Punchlisted works
Turnover adjusted base on
- AES informed that the as-built will be comment, the
adjusted base on comment, the manuals and manuals and
testing will be submitted tomorrow testing will be
(September 17, 2021). Punchlisted works is submitted
subject for final inspection. tomorrow
(September 17,
2021). Punchlisted
works is subject
for final
inspection.

RG Simbillo Technologies Intl Corp. (RGSTIC)

1.0 Accomplishment Accomplishment as of September 19, 2021: - Noted. RGSTIC
Report by
RGSTIC For Ventilation System:

Projected = 100.00 %

Actual = 92.23 %

Variance = - 7.77 %

2.0 Installation ATI-CM informed that the fire extinguisher ATI-CM informed RGSTIC
works of Fire was deployed by RGSTIC at mezzanine and that the fire

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Protection subject for mounting. extinguisher was

deployed by
- RGSTIC noted RGSTIC at
mezzanine and
subject for
ATI-CM queried to RGSTIC the status of mounting.
installation of Feeder line and.

- RGSTIC will wait for the approved

additional to proceed with the installation of
Fire Pump machineries and Feeder line.

3.0 Revision of Fire RGSTIC to revised the Fire Protection Plan

Protection Plan

Mayekawa Philippines Corporation (MPC) – Did not attend the meeting.

2.0 Punchlisted ATI-CM queried to MPC what are their MPC
Works and remaining works.
Turnover
- MPC informed that the remaining works are
the water supply of Auto Purger and
submission of turn-over documents.

ATI-CM require MPC to provide completion

dates for their punchlisted works.

- MPC noted.

ATI-CM queried to MPC if they will provide

OV UV or TVSS for their MCC.

- MPC will give update for their proposal for

protection of MCC.

REDCOIN TRADING CORPORATION (RTC)

1.0 Accomplishment Accomplishment as of September 19, 2021: - Noted. RTC
Report by RTC
For Ventilation System:

Projected = 100.00 %

Actual = 93.06 % Variance

= - 6.94 %

1.0 Delivery of ATI-CM queried to RTC the status of RTC informed that RTC
Materials delivery of Dock Leveler. the Dock leveler’s
will be arrive at
- RTC informed that the Dock leveler’s Manila Port on
tentative scheduled arrival on Manila port September 27,
1st Week of November. 2021and will
arrive at site on
October 22, 2021
ATI-CM followed up to RTC the delivery of and will be
Dock Shelters. completed on
October 30, 2021.
- RTC informed that the Dock Shelters
Delivery Arrival on Manila: November 10 , RTC informed that
2021, November 14, 2021, November 17, the Dock Shelters
2021, November 18, 2021 was placed at crate
last September 21,
2021 and expected
to arrive at Manila
Port on December
2021. RTC to

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negotiate with the

shipper until next
week (September
27 – October 3,
2021).
2.0 Installation ATI-CM followed up to RTC the Schedule door ATI-CM RTC
Works replacement of Jamb Gasket cover. installation followed up to
schedule Feb. 1, RTC the
- Sliding Door Gasket Arrival on October 2020 finish. replacement of
11, 2021 - end of March, Jamb Gasket
2021 -Done cover.

ATI-CM followed up to RTC the

installation of additional support bracing RTC to submit the - Sliding Door
for the sectional door rail track. schedule to Gasket Arrival
electrical and on October 11,
bollards including 2021
- RTC committed to start installation of submission of
additional support bracing for the sectional drawings. - Done
door rail track tomorrow (September 24,
2021). ATI-CM
RTC informed that followed up to
they can provide RTC the
ATI-CM informed that Airdoor testing is schedule next
waiting for UGC repair of Ceiling at submission of
week for Door turnover
hallway B and Order Filling and Column Jamb Gasket
sealing. documents.
Cover.

- RTC noted. - RTC

ATI-CM will send committed to
to SMILSI the submit As-built
RFA today tomorrow
(September 23, (September 24,
2021). 2021).

RTC committed to
start installation of
additional support Gantt Chart
bracing for the submission on
sectional door rail October 1, 2021
track tomorrow
(September 24,
2021).

Airdoor testing is
waiting for UGC
repair of Ceiling at
hallway B and
Order Filling and
Column sealing.

RTC committed to
submit As-built
tomorrow
(September 24,
2021).

KILTON MOTORS CORPORATION (KMC) – Did not attend the meeting.

1.0 Punchlisted
works

Other Concern:
1.0 Damages of ATI-CM require MIC and RGSTIC
Contractors at submission of response regarding damages
Mezzanine at mezzanine.

2.0 Total Amount of SMILSI require EPSII to submit total EPSII to submit
Permits amount of permits for its processing. total amount of
permits for its
- EPSII noted. processing.

Prepared by: Noted by:

ZADIOMER BREN TABIGUE EFREN D. ULILI JR.

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CM Project OIC - ATI Technical Services associates - SMILSI

Conformed by:

SYLVESTER SYSON MARVIN QUIAMBAO JAY P. ABUNDABAR

Project Engineer – EPSII Project Engineer – RGSTIC Operations Manager – MIC

ALVIN L. SALAZAR
Project Manager – RTC

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