END USER TRAINING DOCUMENTATION

PRODUCT COST CONTROLLING

Presented to

HSL

10.07.2020

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 Document Change Control:
Release Description Created by Date Reviewed Date Approved Date
by by
0.1 Product Cost Parveen 10/07/2020
Controlling Kumar

PROJECT IDENTIFICATION

Project Name
Project-Setu
Customer Name
HSL
Project Manager Customer Project Manager
Anil Singh Sudhir Sharma

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TABLE OF CONTENT

PRODUCT COST CONTROLLING ........................................................................................................... 5

1.1 CK51N– Create sales order cost estimates ........................................................................................ 5
1.2 CK53N– Display sales order cost estimates ......................................................................................11
1.3 CK55– Mass sales order cost estimates ...........................................................................................13
1.4 CO03– Display Production Order to see the cost and other detail .....................................................15
1.5 CO03-Display BOM and quantities from the production order ..........................................................21
1.6 CO03-Display activities and quantities from the process order ..........................................................22
1.7 CO03-Display material and other documents from the process order ................................................24
PERIOD END CLOSING ACTIVITIES ......................................................................................................27
1.8 KBK6-Actual activity price determination ........................................................................................27
1.9 KSII-Price Calculation ....................................................................................................................29
1.10 MFN1 - Individual Processing .........................................................................................................31
1.11 CON2 - Collective Processing ..........................................................................................................33
1.12 KGI2 – Overhead - Individual Processing .........................................................................................36
1.13 CO43 Overhead - Collective Processing ...........................................................................................40
1.14 KKAX-WIP Calculation - Individual Processing ..................................................................................43
1.15 KKAY-WIP Calculation – Display IndividualProcessing ......................................................................50
1.16 KKAO-WIP Calculation - Collective Processing .................................................................................53
1.17 KKS2-Variance calculation – Variance calculation ............................................................................55
1.18 KKS1-Variance calculation - Collective Processing ...........................................................................58
1.19 KO88-Settlement- Actual Settlement Production Order - Individual ..................................................60
1.20 CO88-Settlement - Collective Processing .........................................................................................64
1.21 COHV-Mass Processing – Closing production order ..........................................................................66
1.22 KKA3-Results Analysis – Individual processing .................................................................................69
1.23 KKAK-Results Analysis – Collective processing .................................................................................72
1.24 VA88-Sales Order Settlement.........................................................................................................74
1.25 CKMM - Change Material Price Determination ................................................................................78
INFORMATION SYSTEM .........................................................................................................................80
1.1 S_ALR_87013099-Order Comparison ..............................................................................................80
1.2 S_ALR_87013127-List of Orders......................................................................................................82

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1.3 KKAC - For Sales Order with Assigned Orders ..................................................................................86
1.4 CK87_99 - Costed Multilevel BOM ..................................................................................................88
1.5 CKAPP03 - Display Sales Order Items to be Costed ...........................................................................92
1.6 S_ALR_87013104 - Sales Order Selection-SO wise profitability ..........................................................94

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 PRODUCT COST CONTROLLING

1.1 CK51N– Create sales order cost estimates

Functionality

You want to create cost estimates of a sales order

Scenario

You want to create cost estimates of a sales order

Requirements

.
Menu Path Controlling → Product cost controlling → Cost Object Controlling →
Product Cost by Sales Order → Order BOM Cost Estimate → CK51N
- Create
Transaction Code CK51N

Double click on CK51N

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Update the following fields:

Field Name Field Description Values

Sales Document 207
Item 1
Material Leave blank it will take from
sales order item
Plant 1100
Costing variant ZHS1
Transfer control

As profit center valuation is active, we need to run cost estimates for legal valuation (ZHS1) and also
for profit center valuation (ZHS2).

Press enter

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Accept the default values.

Press enters

Following characteristics must be filled for sales order cost to generate:

Grade; Input thickness; RM Width; Surface; Rout; Soruce

If error, check the logs and correct it. If no error, the trafic light will be green

You can check the cost component view by clicking on to . You can select type of cost

components by clicking on in

Select your cost component from above

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Click on material only/all items , to see activity prices:

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To check error, click on . It will be red in case of error in costing. Ensure that costing
status VO marked without error exist.

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If it is not marked, please make it mark either by clicking icon or as per below:

Save

Again, run standard cost estimates with profit center valuation costing variant ZHS2:

As profit center valuation is active, we need to run standard cost estimates for legal valuation (ZHS1)
and also for-profit center valuation (ZHS2).

Execute same steps as for legal valuation and save.

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1.2 CK53N– Display sales order cost estimates

Functionality

You want to display sales order cost estimates of a product

Scenario

You want to display sales order cost estimates of a product

Requirements

Menu Path Controlling → Product cost controlling → Cost Object Controlling →

Product Cost by Sales Order → Order BOM Cost Estimate → CK53N
- Display
Transaction Code CK53N

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Enter

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1.3 CK55– Mass sales order cost estimates

Functionality

You want to mass run sales order cost estimates

Scenario

You want to mass run sales order cost estimates

Requirements

Menu Path Controlling → Product cost controlling → Cost Object Controlling →

Product Cost by Sales Order → Cost Estimate → CK55 - Mass
Costing - Sales Documents
Transaction Code CK55

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However, please note that you can run mass costing only for legal valuation ZHS1. For profit center
valuation (ZHS2), you need to run singly through transaction CK51N

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1.4 CO03– Display Production Order to see the cost and other detail

Functionality

You can see the various cost being allocated on the production order

Scenario

You can see the various cost being allocated on the production order

Requirements

Menu Path Logistic → Production → Shop floor control → Order→ CO03 -

Display
Transaction Code CO03

Double click on CO03

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1. Click Enter.

Note the Order Qty is 10 (Total qty).

The Qty delivered shown is 10.
Sales order is 207 with item no 10

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Now let us go and see the costs on this process order.

Click on GOTO---Cost---Analysis

The following screen appears

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Please note that the screen layout which you face may be different than what is being shown above.

Please change your layout as per your requirement by clicking on button in

You can check the plan and actual cost based upon the plan quantity and actual quantities.

The Origin fields gives the following information:

1) For Raw Material Text, it diplay Plant/material combination. Origin means

Plant 1100 and material 18.

2) For activities, it display Cost Center/Activities. Origin means Cost

Center Test-New and activity 1000.

You can check the plan and actual cost of materials through MM03

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Click enter

Note that MAP of the material is 98.83

Now, Actual Cost of material JJ08N1 is

Actual Qty*MAP

98.83*8.424 = 832.54

Plan cost is Plan Qty*MAP

227.05*10.530 = 2390.52

Similarly, you can check the material cost components of other materials on the order.

To check the plan and actual cost of activities, go to transaction code KSBT

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Now, take the actual quantity and plan quantity and multiply with the rates to check plan and actual
activity cost on the order.

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1.5 CO03-Display BOM and quantities from the production order

Run again Transaction Code CO03 for order 1000234

Click on Fast entry

You can see the Plan quantities on the order.

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1.6 CO03-Display activities and quantities from the process order

Run transaction CO03 for order 1000234

Click on

Click on operations:

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To be confirms are the plan activities and Confirms are the actual activities.
Click back and click on work centre:

In costing tab, you can find cost centre assignment with the work centre.

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1.7 CO03-Display material and other documents from the process order

Run Transaction CO03 and comes on cost analysis

For material consumption documents to check, please click on any column of the GI or GR

Next screen click on Environment ---Relationship Browser

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Double click on Material Document

To see the accounting documents, click on

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You can view any document by double clicking on it.

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 PERIOD END CLOSING ACTIVITIES

1.8 KBK6-Actual activity price determination

Functionality

You want to manually input actual activity prices

Scenario

You want to update activity price

Requirements

Menu Path Accounting →Controlling →Cost Center accounting → Actual

posting → Actual Price → KBK6 - Enter
Transaction Code KBK6

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Click on overview

And manually put actual activity price

Save

Note- As primary cost component is configure for HSL, this transaction will not be used for activity
price revaluation. Business is adviced to follow transaction KSII for actual activity price
revaluation.

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1.9 KSII-Price Calculation

Functionality

You want to automatically calculate activity prices

Scenario

You want to update automatically calculated activity price

Requirements

Menu Path Accounting →Controlling →Cost Center accounting → Period-End

Closing → Single Functions → KSII - Price Calculation
Transaction Code KSII

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First execute in test run, if correct, run update mode

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1.10 MFN1 - Individual Processing

Use

In this activity, you will revaluate the production order with actual activity price. System will post
delta entry on to production order.

Prerequisites

Activity prices should be revaluated as per earlier activities.

Procedure
Access the transaction choosing one of the following navigation options:

Accounting → Controlling → Product Cost Controlling → Cost

SAP ECC menu Object controlling → Product Cost by Order → Period End Closing
→ Single Function → Revaluation at Actual Prices → Individual
Processing
Transaction code MFN1

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Come back, remove test run and execute.

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1.11 CON2 - Collective Processing

Use

In this activity, you will revaluate the production order with actual activity price. System will post
delta entry on to production order.

Prerequisites

Activity prices should be revaluated as per earlier activities.

Procedure
Access the transaction choosing one of the following navigation options:

Accounting → Controlling → Product Cost Controlling → Cost

SAP ECC menu Object controlling → Product Cost by Order → Period End Closing
→ Single Function → Revaluation at Actual Prices → Collective
Processing
Transaction code CON2

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Come back, remove test run and execute.

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1.12 KGI2 – Overhead - Individual Processing

Use

In this activity, you allocate overheads on to production order. System will credit the sender cost
center and will debit the production order with the overhead amounts.

Prerequisites

Cost sheet should be maintained. Overhead rates for the period should be entered. Further actual
cost should also be booked on the sendor cost centers.

Overhead rates should be maintained by the user with proper authorisation for each periods.

Procedure
Access the transaction choosing one of the following navigation options:

Accounting → Controlling → Product Cost Controlling → Cost

SAP ECC menu Object controlling → Product Cost by Order → Period End Closing
→ Single Function → Overhead → Individual Processing
Transaction code KGI2

Before running this transaction, user needs to maintained Overhead rates by transaction
S_ALR_87008275

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Double click on S_ALR_87008275

In the next screen select Z090 and double click on detail

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Similarly maintained for others also.

Before overhead allocation, cost needs to be assess/distribut from the sendor cost centers to
the overhead pool cost centers. This needs to be done through assessment

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Click back, remove test run and execute

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1.13 CO43 Overhead - Collective Processing

Use

In this activity, you allocate overheads on to production order. System will credit the sender cost
center and will debit the production order with the overhead amounts.

Prerequisites

Cost sheet should be maintained. Overhead rates for the period should be entered. Further actual
cost should also be booked on the sendor cost centers.

Overhead rates should be maintained by the user with proper authorisation for each periods.

Procedure
Access the transaction choosing one of the following navigation options:

Accounting → Controlling → Product Cost Controlling → Cost

SAP ECC menu Object controlling → Product Cost by Order → Period End Closing
→ Single Function → Overhead → Collective Processing
Transaction code CO43

Before running this transaction, user needs to maintained Overhead rates by transaction
S_ALR_87008275

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Click back, remove test run and execute.

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1.14 KKAX-WIP Calculation - Individual Processing

Use

In this activity, balance of the cost debited on the order because material issues, activities confirmed
and cost credited on the order because goods received will be calculated as WIP. The calculated WIP
will be posted as journal entry to give correct picture of the financials.

Prerequisites

Cost should be booked on the order and order status should be either released or partially delivered.

Cost elements 90013110, 90013120, 90013130, 90013140 and 90013150 with cost element category
31 are being created for Raw material, SFG, Power, fuel and manpower cost.

Further GL accounts 42201103 and 12207001 are being used for posting WIP entries.

Procedure
Access the transaction choosing one of the following navigation options:

Accounting → Controlling → Product Cost Controlling → Cost

SAP ECC menu Object controlling → Product Cost by Order → Period End Closing
→ Single Function → Work in Process → Individual Processing
Transaction code KKAX

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Please enter the order number, period and year for WIP and select All RA version and execute in test
mode

WIP calculated is INR 6535.76. You can check the order in transaction CO03:

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Further, you can also check that balance on the order for Actual cost is INR 1275.00 which is value of
our WIP.

Now, come back, remove the test and run in update mode

This step will calculate the WIP and entry will be passed during Order settlement.

Now, if you try to calculate variances on the order, system will not calculate as the status of the
order is not DLV or TECO:

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Double click on Error message

Now, we will do settlement of the order and WIP entry will get generated:

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Click back, remove test and run in update mode:

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Click on

Click on the accounting document-

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Now, in the next period, if there is no WIP left, system will reverse this entry or pass the delta
amount of WIP if the WIP amount changes as the case may be.

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1.15 KKAY-WIP Calculation – Display IndividualProcessing

Use

In this activity, you can display the WIP calculated or an order.

Prerequisites

WIP should be calculated on the order.

Procedure
Access the transaction choosing one of the following navigation options:

Accounting → Controlling → Product Cost Controlling → Cost

SAP ECC menu Object controlling → Product Cost by Order → Period End Closing
→ Single Function → Work in Process → Individual Processing
Transaction code KKAY

Execute

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Click on to check WIP report

You can see the profit center valuation by clicking on valuation view button

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1.16 KKAO-WIP Calculation - Collective Processing

Use

In this activity, balance of the cost debited on the order because material issues, activities confirmed
and overhead allocated and cost credited on the order because goods received will be calculated as
WIP. The calculated WIP will be posted as journal entry to give correct picture of the financials.

Prerequisites

Cost should be booked on the order and order status should be either released of partially delivered.

Procedure
Access the transaction choosing one of the following navigation options:

Accounting → Controlling → Product Cost Controlling → Cost

SAP ECC menu Object controlling → Product Cost by Order → Period End Closing
→ Single Function → Work in Process → Collective Processing
Transaction code KKAO

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Execute

Click back, remove test and run in update mode.

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 1.17 KKS2-Variance calculation – Variance calculation

Functionality

You want to calculate variances on the production order

Scenario

You want to calculate Variance.

Requirements

Order must have Teco or DLV status.

Menu Path Accounting →Controlling →Product Cost Controlling → Cost Object

Controlling → Product Cost by Order → Period-End Closing → Single
Functions → Variance → KKs2- Individual Processing
Transaction Code KKS2

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Click on cost element to see cost element wise variances

You can select the variance category layout by selecting layout

Click back and run in update mode

You can reverse the variance calculation by running transaction KKS2 and selecting Reverse as per
below:

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First execute in test mode, check and than run in update mode

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1.18 KKS1-Variance calculation - Collective Processing

Functionality

You want to calculate variances on the production order

Scenario

You want to calculate Variance collectively

Requirements

Order must have Teco or DLV status.

Menu Path Accounting →Controlling →Product Cost Controlling → Cost Object

Controlling → Product Cost by Order → Period-End Closing → Single
Functions → Variance → KKS1 - Collective Processing
Transaction Code KKS1

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Check logs by clicking on the error message

Order does not have compatible status.

Click back and run in update mode.

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 1.19 KO88-Settlement- Actual Settlement Production Order - Individual

Functionality

Here the variance calculated on the process order will be settled to FI, PCA and CO-PA.

Scenario

You want to post Variance.

Requirements

Order must have Teco or DLV status.

Menu Path Accounting →Controlling →Product Cost Controlling → Cost Object

Controlling → Product Cost by Order → Period-End Closing → Single
Functions → Settlement → KO88 - Individual Processing
Transaction Code KO88

Double click on KO88 - Individual Processing

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Click back and run in update mode

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You can check the accounting document by clicking on

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You can reverse the settlement by running transaction KO88 and selecting Reverse as shown below:

First run the transaction in test mode, check and click back and run in update mode.

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1.20 CO88-Settlement - Collective Processing

Functionality

Here the variance calculated on the process order will be settled to FI, PCA and CO-PA.

Scenario

You want to post Variance/WIP collectively

Requirements

Order must have Teco or DLV status.

Menu Path Accounting →Controlling →Product Cost Controlling → Cost Object

Controlling → Product Cost by Order → Period-End Closing → Single
Functions → Settlement → CO88 - Collective Processing
Transaction Code CO88

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Come back and run in update mode

You can reverse the production order settlement in mass by running transaction CO88 and selecting
Reverse as per below:

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First, run the transaction in test mode, check and than click back and run in update mode.

1.21 COHV-Mass Processing – Closing production order

Functionality

This is the last step in the production order life cycle. Here the status of the production order be
changed to closed (CLSD).

Scenario

You want to close production order for further processing

Requirements

Order must be settled.

Menu Path Logistic →Production →Shop Floor Control → Control → COHV –

Mass Processing
Transaction Code COHV

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Select and click on mass processing

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Select 230 Close and execute (adopt).

Order status will be changed. You can check the staus in CO03.

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1.22 KKA3-Results Analysis – Individual processing

Functionality

In this step, you calculate result analysis on the sales order under question.
Results analysis allows you to do the following:
• Calculate work in process in the form of capitalized costs or revenue in exceess of billings
• Calculate the cost of sales that can be compared with the actual revenue for the sales order
item. The calculated cost of sales is compared with the actual costs.
• If the actual costs of the period are higher than the cost of sales, the system creates work in
process in the amount of the difference.

Scenario

You want to calculate RA.

Requirements

Menu Path Accounting →Controlling →Product Cost Controlling → Cost Object

Controlling → Product Cost by Sales Order → Period-End Closing →
Single Functions → Results Analysis → Execute → KKA3 - Individual
Processing
Transaction Code KKA3 - Individual Processing

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Please do not select manual processing only.

Execute

Save. The following message appears

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Press enter and again run for version HSL

Execute and save.

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1.23 KKAK-Results Analysis – Collective processing

Functionality

In this step, you calculate result analysis on the sales order under question.
Results analysis allows you to do the following:
• Calculate work in process in the form of capitalized costs or revenue in exceess of billings
• Calculate the cost of sales that can be compared with the actual revenue for the sales order
item. The calculated cost of sales is compared with the actual costs.
• If the actual costs of the period are higher than the cost of sales, the system creates work in
process in the amount of the difference.

Scenario

You want to calculate RA.

Requirements

Menu Path Accounting →Controlling →Product Cost Controlling → Cost Object

Controlling → Product Cost by Sales Order → Period-End Closing →
Single Functions → Results Analysis → Execute → KKAK - Collective
Processing
Transaction Code KKAK - Collective Processing

Execute

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Click back and run in update mode and save.

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1.24 VA88-Sales Order Settlement

Functionality

In this step, you settle the sales order.

Settlement allows you to do the following:
• Pass on revenue, COGS, variances on to CO-PA.
• Pass on quantity also to CO-PA along with cost component structure.

Scenario

You want to settle Sales order.

Requirements

RA must be calculated on sales order

Menu Path Accounting →Controlling →Product Cost Controlling → Cost Object

Controlling → Product Cost by Sales Order → Period-End Closing →
Single Functions → VA88 - Settlement
Transaction Code VA88 - Settlement

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Check accounting documents

Here, COPA document will passed, transferring sales revenue, COGS, production variances, cost
somponent split of COGS and billing quantity to COPA.

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Accountingdocument

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1.25 CKMM - Change Material Price Determination

Functionality

By default all material will be created with price determination 2. However, for all materials which
are parts of actual costing at period end should be created with price determination 3 and with price
control ‘S’.

You can use this transaction to change the price control. However, you should do run this
transaction before any posting be done on the material as this can have some inconsistency with the
data.

Scenario

Execute the transaction to change price determination from default to material specific.

Requirements

Material price determination needs to change.

Menu Path Accounting → Controlling → Product Cost Controlling → Actual

Costing/Material Ledger → Environment → CKMM - Change
Material Price Determination
Transaction Code CKMM

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First execute in test run and then in update mode.

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 INFORMATION SYSTEM

1.1 S_ALR_87013099-Order Comparison

Functionality

This transaction allows you to compare the costs of to separate cost collectors.
The reporting time frame can be cumulative or limited.
Two orders are compared with each other on the basis of cost elements.
Only the actual costs of two product cost collectors can be compared, because no planned costs are
updated on product cost collectors.
In Product Cost Controlling costs are collected on Product Cost Collectors with order types:
RM01 - PCC for Repetitive Manufacturing
RM01 - PCC for Process Orders
CP01 – CO Production Order

Scenario

Two orders for different production versions of the same product will be used as an example.

Requirements

None.

Menu Path Accounting → Controlling → Product Cost Controlling → Cost Object

Controlling → Product Cost by Order → Information System →
Reports for Product Cost by Order → Object Comparisons →
S_ALR_87013099 - Order vs. Order Plan/Actual Comparison
Transaction Code S_ALR_87013099

2. Double click on the S_ALR_87013099 - Order vs. Order Plan/Actual Comparison

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Update the following fields:

Field Name Field Description Values

Order Number identifying the Example: 100234
order
Order Number identifying the Example: 100001
order

3. Click the Execute button.

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 1.2 S_ALR_87013127-List of Orders

Functionality

This transaction gives you a list of the orders. You can also view the details for an order from the
order list.
In Product Cost Controlling costs are collected on Product Cost Collectors with order types:
RM01 - PCC for Repetitive Manufacturing
RM01 - PCC for Process orders
CP03 - Planning CO Production Orders

Scenario

This transaction gives you a list of the orders. You can also view the details for an order from the
order list.

Requirements

None.

Menu Path Accounting → Controlling → Product Cost Controlling → Cost Object

Controlling → Product Cost by Order → Information System →
Object List → S_ALR_87013127 - Order Selection
Transaction Code S_ALR_87013127

4. Double click on S_ALR_87013127 - Order Selection

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Update the following required and optional fields:

Field Name Field Description Values

Plant Code identifying the Example: 1000
operational unit of the
company where the
material is manufactured
and stored
Order type Description of the Order Example: Blank
type.
From period Description of the From Example: 11
period.
From year Description of the From year Example: 2011
To period Description of the To period. Example: 11
To year Description of the To year. Example: 2011

5. Click the Execute button.

Select the 100003.

6. Click the Details button.

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Click the Continue button

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1.3 KKAC - For Sales Order with Assigned Orders

Functionality

This transaction gives you a sales order wise analysis.

Scenario

This transaction gives you a sales order wise analysis.

Requirements

None.

Menu Path Accounting → Controlling → Product Cost Controlling → Product

Cost by Sales Order → Information system → Detailed Reports →
KKAC - For Sales Order with Assigned Orders
Transaction Code KKAC - For Sales Order with Assigned Orders

Execute

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Double click on SDI 10 -

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1.4 CK87_99 - Costed Multilevel BOM

Functionality

This transaction gives you a result of cost components of sales order.

Scenario

This transaction gives you a result of cost components of sales order.

Requirements

None.

Menu Path Accounting → Controlling → Product Cost Controlling → Product

Cost by Sales Order → Information system → Detailed Reports →
For Sales-Order Cost Estimate and Order BOM Cost Estimate →
CK87_99 - Costed Multilevel BOM
Transaction Code CK87_99 - Costed Multilevel BOM

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Go to cost components

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You can select auxiliary cost components by

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1.5 CKAPP03 - Display Sales Order Items to be Costed

Functionality

This transaction gives you a result of sales order items to be costed.

Scenario

This transaction gives you a result of sales order items to be costed.

Requirements

None.

Menu Path Accounting → Controlling → Product Cost Controlling → Product

Cost by Sales Order → Information system → Object List →
CKAPP03 - Display Sales Order Items to be Costed
Transaction Code CKAPP03 - Display Sales Order Items to be Costed

Enter your parameters

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Execute

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1.6 S_ALR_87013104 - Sales Order Selection-SO wise profitability

Functionality

This transaction gives you a result of sales order wise profitability.

Scenario

This transaction gives you a result of sales order wise profitability.

Requirements

None.

Menu Path Accounting → Controlling → Product Cost Controlling → Product

Cost by Sales Order → Information system → Object List →
S_ALR_87013104 - Sales Order Selection
Transaction Code S_ALR_87013104 - Sales Order Selection

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Enter your parameters

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