Document Code:

LOCAL GOVERNMENT OF DAVAO SP/CA-001

Logo Office of the Sangguniang Panlungsod Rev.: Issue Date:
0 July 19, 2021
Subject:
Issuance of Summons For Committee/Public Hearings

1. REVISION HISTORY
Nature Issued By:
Rev. of Issue Originator Reviewed by Signed and
No. Change Date Approved by
0  Initial 07-19- PAlcasid PAlcasid/ HCAEchavez/ CNSantos/
issue 2021 LPillado/JMahipus JCBenecario MTAReyes

2. PURPOSE
This procedure intends to define the control needed to ensure that the proper
issuance of summons for committee/public hearings is observed.

3. EXPECTED OUTPUTS
By implementing this procedure, the following specific outputs are expected:
2.1 Accurate and timely (within 3 days) issuance of summons for committee/public
hearings
2.2 Clear computer printout or sent email
(NOTE: May refer to the “Planned Results/Expected Output” column in the Risk
Assessment and Action Plan/Opportunities&Action Plan.)

4. SCOPE
This control specified in this procedure covers the activities upon request of the
Sanggunian Member up to the release of the invitation.

5. DEFINITION

Check the Master Document Register. Documents that do not bear the LGU’s official document
Verify that this is the current version before use. stamps are considered “Uncontrolled”

Page 1 of 3
 Document Code:
LOCAL GOVERNMENT OF DAVAO SP/CA-001
Logo Office of the Sangguniang Panlungsod Rev.: Issue Date:
0 July 19, 2021
Subject:
Issuance of Summons For Committee/Public Hearings

6. RESPONSIBILITIES

Local Legislative Staff Receives and drafts the summons for resource persons
Officer II/Translator of the Committee/Public Hearing
I/translator II

Local Legislative Proofreads the summons

Staff Officer V/
Local Legislative
Staff Officer
IV/Board
Secretary III

SP Secretary/ Signs the invitation.

Asst. Secretary

Local Legislative Releases the Summons to the Records Section.

Staff Officer
II/Translator
I/translator II

7. PROCEDURE OUTLINE
(NOTE: Citizen’s charter may be used as reference here, if applicable.)
Responsible Activity Documents
Receives and drafts the
Local Legislative Staff
summons for committee/public
Officer II/Translator Request letter
hearing
I/translator II
Local Legislative Staff Proofreads the summons
Officer V/ Local
Legislative Staff Draft of Summons
Officer IV/Board
Secretary III

SP Secretary/Asst. Signed Invitation

Secretary Signs the Summons

Check the Master Document Register. Documents that do not bear the LGU’s official document
Verify that this is the current version before use. stamps are considered “Uncontrolled”

Page 2 of 3
 Document Code:
LOCAL GOVERNMENT OF DAVAO SP/CA-001
Logo Office of the Sangguniang Panlungsod Rev.: Issue Date:
0 July 19, 2021
Subject:
Issuance of Summons For Committee/Public Hearings

Local Legislative Staff Release of Summons

Officer II/Translator Logbook
I/translator II

8. PROCEDURE DETAILS
(NOTE: The actions/controls to address risks/opportunities to ensure that planned
results/expected outputs are achieved should be captured here per Risk Assessment &
Action Plan/Opportunities & Action Plan.)

8.1. Receives the request letter

8.2. Prints the Summons

8.3. Proofreads the Summons

8.4 Signs the Summons

8.4 Releases the Summons to Records Section.

9. INTERFACES/REFERENCES
9.1. Control of Non-Conformity and Correction Action Procedure
9.2. Internal Quality Audit Procedure
9.3. RA 11032 - Ease of Doing Business and Efficient Government Service Delivery Act
of 2018
9.4. RA 7160 – Local Government Code

Check the Master Document Register. Documents that do not bear the LGU’s official document
Verify that this is the current version before use. stamps are considered “Uncontrolled”

Page 3 of 3