Document Code:

LOCAL GOVERNMENT OF DAVAO SP/CA-001

Logo Office of the Sangguniang Panlungsod Rev.: Issue Date:
0 July 19, 2021
Subject:
Issuance of Certificate of Appearance

1. REVISION HISTORY
Nature
Rev. of Issue Originator Issued Reviewed by Signed and
No. Change Date by Approved by
0  Initial 07-09- MPDecin MPDecin CNSantos/ The Floor Leader
issue 2021 MTAReyes

2. PURPOSE
This procedure intends to define the control needed to ensure that the proper
preparation of the agenda is observed.

3. EXPECTED OUTPUTS
By implementing this procedure, the following specific outputs are expected:
2.1 Agenda prepared and submitted for signature every Friday, 10am with no error
2.2 Clear computer printout
(NOTE: May refer to the “Planned Results/Expected Output” column in the Risk
Assessment and Action Plan/Opportunities&Action Plan.)

4. SCOPE
This control specified in this procedure covers the activities upon the end of the
last session until the agenda for the next session is signed.

5. DEFINITION

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Page 1 of 3
 Document Code:
LOCAL GOVERNMENT OF DAVAO SP/CA-001
Logo Office of the Sangguniang Panlungsod Rev.: Issue Date:
0 July 19, 2021
Subject:
Issuance of Certificate of Appearance

6. RESPONSIBILITIES

Local Legislative Prepares and drafts the agenda

Staff Officer III

Secretary to the Signs the agenda

Sanggunian

Floor Leader Approves the agenda

Administrative Reproduces the agenda

Assistant I

Administrative Delivers the agenda

Aid III

7. PROCEDURE OUTLINE
(NOTE: Citizen’s charter may be used as reference here, if applicable.)
Responsible Activity Documents
Prepares and Drafts the
Local Legislative Staff Agenda Logbook
Officer III

Signs the Agenda Signed Agenda

SP Secretary/Asst.
Secretary

Approves the Agenda Signed Agenda

Floor Leader

Administrative Assistant Reproduces the agenda

Logbook
I

Check the Master Document Register. Documents that do not bear the LGU’s official document
Verify that this is the current version before use. stamps are considered “Uncontrolled”

Page 2 of 3
 Document Code:
LOCAL GOVERNMENT OF DAVAO SP/CA-001
Logo Office of the Sangguniang Panlungsod Rev.: Issue Date:
0 July 19, 2021
Subject:
Issuance of Certificate of Appearance

Delivers the Agenda

Administrative Aid III Logbook

8. PROCEDURE DETAILS
(NOTE: The actions/controls to address risks/opportunities to ensure that planned
results/expected outputs are achieved should be captured here per Risk Assessment &
Action Plan/Opportunities & Action Plan.)

8.1. Takes notes of what occurred during the last session

8.1.1. Identifies which legislative item is for 1st Reading, 2nd Reading and 3rd
Reading

8.1.2. Drafts the Agenda for the next session

8.2. Signs the Agenda

8.3 Approves the Agenda.

8.4 Reproduce the Agenda

8.5 Deliver the Agenda

9. INTERFACES/REFERENCES
9.1. Control of Non-Conformity and Correction Action Procedure
9.2. Internal Quality Audit Procedure
9.3 Section 17 (a), Rule V of Resolution No. 001-10, as amended, otherwise
known as “the Revised Rules of the Sangguniang Panlungsod of Davao
City,” it is the duty of the Floor Leader to pass upon and approve all
items to be calendared in the agenda for deliberation and action by the
Sanggunian.
9.4 RA 7160 – Local Government Code

Check the Master Document Register. Documents that do not bear the LGU’s official document
Verify that this is the current version before use. stamps are considered “Uncontrolled”

Page 3 of 3