Document Code:

LOCAL GOVERNMENT OF DAVAO SP/CA-001

Logo Office of the Sangguniang Panlungsod Rev.: Issue Date:
0 July 19, 2021
Subject:
Issuance of Certificate of Appearance

1. REVISION HISTORY
Nature
Rev. of Issue Originator Issued Reviewed by Signed and
No. Change Date by Approved by
0  Initial 07-09- PTGalimbas KJTQuintas HCAEchavez CNSantos/
issue 2021 MTAReyes

2. PURPOSE
This procedure intends to define the control needed to ensure that the proper
preparation of the Minutes of Committee/Public Hearings is observed.

3. EXPECTED OUTPUTS
By implementing this procedure, the following specific outputs are expected:
2.1 Accurate and timely (within 15 working days) submission of the inutes of
Committee/Public Hearings
2.2 Clear computer printout
(NOTE: May refer to the “Planned Results/Expected Output” column in the Risk
Assessment and Action Plan/Opportunities&Action Plan.)

4. SCOPE
This control specified in this procedure covers the activities upon the conduct of
the Committee/Public Hearing up to the submission of the Minutes.

5. DEFINITION

Check the Master Document Register. Documents that do not bear the LGU’s official document
Verify that this is the current version before use. stamps are considered “Uncontrolled”

Page 1 of 3
 Document Code:
LOCAL GOVERNMENT OF DAVAO SP/CA-001
Logo Office of the Sangguniang Panlungsod Rev.: Issue Date:
0 July 19, 2021
Subject:
Issuance of Certificate of Appearance

6. RESPONSIBILITIES

Administrative Attends and takes notes of the Committee/Public

Assisstant V Hearing
(Stenographic
Reporter
III)/Senior
Administrative
Assistant I
(Stenographic
Reporter IV)

Board Secretary Edits the draft Minutes

III, Local
Legislative Staff
Officer IV/ Local
Legislative Staff
Officer V

7. PROCEDURE OUTLINE
(NOTE: Citizen’s charter may be used as reference here, if applicable.)
Responsible Activity Documents
Administrative Attends and takes notes of the
Assisstant V committee/public hearing
(Stenographic Reporter
notes
III)/Senior
Administrative Assistant
I (Stenographic
Reporter IV)
Board Secretary III, Edited Minutes of the
Local Legislative Staff Edits the draft minutes of the Committee/Public
Officer IV/ Local committee/public hearing Hearing
Legislative Staff Officer
V

8. PROCEDURE DETAILS

Check the Master Document Register. Documents that do not bear the LGU’s official document
Verify that this is the current version before use. stamps are considered “Uncontrolled”

Page 2 of 3
 Document Code:
LOCAL GOVERNMENT OF DAVAO SP/CA-001
Logo Office of the Sangguniang Panlungsod Rev.: Issue Date:
0 July 19, 2021
Subject:
Issuance of Certificate of Appearance

(NOTE: The actions/controls to address risks/opportunities to ensure that planned

results/expected outputs are achieved should be captured here per Risk Assessment &
Action Plan/Opportunities & Action Plan.)

8.1. Attend and take note of the Committee/Public Hearing

8.1.1. Draft the Minutes

8.1.2. Endorse the draft to Board Secretary III, Local Legislative Staff Officer IV/
Local Legislative Staff Officer V

8.2. Edit the Minutes

8.3 Endorse the Minutes to the Records Section

9. INTERFACES/REFERENCES
9.1. Control of Non-Conformity and Correction Action Procedure
9.2. Internal Quality Audit Procedure
9.3. RA 11032 - Ease of Doing Business and Efficient Government Service Delivery Act
of 2018
9.4. RA 7160 – Local Government Code

Check the Master Document Register. Documents that do not bear the LGU’s official document
Verify that this is the current version before use. stamps are considered “Uncontrolled”

Page 3 of 3