Job Code 0-7577-20

Owner’s Doc. No.

SONATRACH Contractor’s Doc.

H-3000-163Z-001
HASSI R'MEL BOOSTING No.
PHASE III PROJECT Sheet 1 OF 9

SONATRACH
Activité E&P
Pôle Exploitation & Production
Division Production
Direction Régionale Hassi-R’mel

REALISATION DES INSTALLATIONS DE SEPARATION ET DE

COMPRESSION ENTREE BOOSTING PHASE III
Contract N° : E/05/SH/E-P/DP/HR/2016

VENDOR SPECIALIST CONTROL PROCEDURE

REV. DATE PAGE ISSUE PURPOSE/DESCRIPTION PREP’D CHK’D APP’D

A 15-MAR-18 ALL FOR INFORMATION J.K.Sah Y.Suzuki T.Ishiwata

B 16-APR-18 ALL FOR INFORMATION J.K.Sah Y.Suzuki T.Ishiwata

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 SONATRACH
HASSI R'MEL BOOSTING PHASE III PROJECT
Owner’s Doc. No.
VENDOR SPECIALIST CONTROL Contractor’s Doc. No. H-3000-163Z-001
PROCEDURE Sheet 2 OF 9

INDEX
1 APPLICATION ............................................................................................................................................... 3
2 Vendor specialist control ............................................................................................................................ 3
2.1 Before Arrival at Site............................................................................................................................... 3
2.2 From Arrival to Return ............................................................................................................................ 4
2.3 Payment for Vendor Specialist ............................................................................................................... 4
3 vendor specialist obligation ........................................................................................................................ 4
4 attachment .................................................................................................................................................... 5

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HASSI R'MEL BOOSTING PHASE III PROJECT
Owner’s Doc. No.
VENDOR SPECIALIST CONTROL Contractor’s Doc. No. H-3000-163Z-001
PROCEDURE Sheet 3 OF 9

1 APPLICATION
This procedure covers the method and provides materials for Controlling work and schedule of vendor
specialists for Hassi R'Mel Boosting Phase III Project job site.

2 VENDOR SPECIALIST CONTROL

Vendor specialist (V.S.) mobilization plan, in principle, shall be made by JGC-YOC and JGC Site shall
make V.S. dispatch summary schedule according to Dispatch Plan.

Detail vendor specialist dispatch is controlled by dividing into two phases as follows:
1) Before arrival at Site
2) From arrival to return

2.1 Before Arrival at Site

In accordance with vendor specialist summary schedule, Site will review, confirm and reconfirm the
schedule, and also prepare an accommodation, etc. (Refer to Attachment-1: Vendor Specialist Control
Flow Chart – “before arrival”)
2.1.1 Initial Request for Vendor Specialist Mobilization

Initial Request for Vendor Specialist Mobilization should be issued from each discipline Field Engineer
at site approximately 3 month before the mobilization date using the blank form (Attachment-3). The
initial request will be checked by Field Engineering Manager and approved by Site manager and will
be sent to Administration Section at site. Then Site Administration Section will send the initial request
to YOC Procurement Group. YOC Procurement will send Vendor Specialist Initial Request to the
vendor to request the selection of candidate. The reply from vendor will be checked and distributed to
related section by Site Administration Section. Especially the nationality of the candidate should be
checked carefully because the period required for Visa Application will be different by the nationality.
The Site Administration Section should warn related people if Visa Application expected to be long.

2.1.2 Final Request for Vendor Specialist Mobilization

Final Request for Vendor Specialist Mobilization should be issued from each discipline Field Engineer
at site approximately 1.5 month before the mobilization date using the blank form (Attachment-3). The
final request will be checked by Field Engineering Manager and approved by Site manager and will be
sent to Administration Manager at site. Then Site Administration Section will send e-mail to request
the vendor to select the candidate and to prepare (1) Passport Copy and (2) Information Card.
(Note: some of the vendor may refuse to issue Information Card because it includes the personal

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HASSI R'MEL BOOSTING PHASE III PROJECT
Owner’s Doc. No.
VENDOR SPECIALIST CONTROL Contractor’s Doc. No. H-3000-163Z-001
PROCEDURE Sheet 4 OF 9

information. Then it should be discussed with YOC-Administration)

After receipt of the Final Request, Vendor will select the candidate specialist and inform Site
Administration Section with the required documents. Site Administration Section will prepare the
Invitation Letter and send Invitation Letter to Vendor with the request to arrange Visa Application and
Air Flight.
After Vendor arranges Visa Application and Air Flight, Vendor should inform Site Administration
Section of the following information: (1) Copy of Air Flight Ticket, (2) Cell Phone Number, (3)
Emergency contact point. When Site Administration Section received the mentioned information, Site
Administration Section arranges Inland Transportation and HRM3 Camp with JALG. (Arrangement of
MDP [Movement de Personnel]). Then Site Administration Section sends notice of arranged schedule.
After Vendor confirms MDP, Vendor will send final confirmation to Site Administration Section to let
related discipline to know the confirmed schedule.

2.1.3 Change Request for Vendor Specialist Mobilization

Change Request for Vendor Specialist Mobilization should be issued from each discipline Field
Engineer at site approximately 2 weeks before the original mobilization schedule. The change request
will be checked by Field Engineering Manager and approved by Site manager and will be sent to
Administration Manager at site as same manner as Final Request.
2.2 From Arrival to Return
Vendor specialist will be monitored and controlled by supervisor who will be nominated by Site
management before V.S. arrival. (Refer to Attachment-2: Vendor Specialist Control Flow Chart – “from
arrival to return”)

2.3 Payment for Vendor Specialist

Vendor Specialist Time Sheet (Attachment-5) will be checked by JGC Supervisor in charge. The
Vendor Specialist will send the invoice with signed time sheet to YOC Procurement.

3 VENDOR SPECIALIST OBLIGATION

Vendor specialist shall

: Comply with site regulation and any other applicable laws, regulations and written instructions issued
by any national or local governmental bodies, the Owner or JGC in effect at the Site.
: Follow the instruction from JGC Supervisor and shall be under control of JGC Supervisor.
: Prepare Vendor Specialist Report (VSR)
: Submit his time sheet to Supervisor on daily basis

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HASSI R'MEL BOOSTING PHASE III PROJECT
Owner’s Doc. No.
VENDOR SPECIALIST CONTROL Contractor’s Doc. No. H-3000-163Z-001
PROCEDURE Sheet 5 OF 9

4 ATTACHMENT

1. Vendor Specialist Control Flow Chart (before arrival)

2. Vendor Specialist Control Flow Chart (from arrival to return)
3. Vendor Specialist Pre-Notice Confirmation
4. Vendor Specialist Final Notice Confirmation
5. Vendor Specialist Time Sheet
6. Daily Report
7. Vendor Specialist Report (VSR)
8. Vendor Specialist Control Sheet

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HASSI R'MEL BOOSTING PHASE III PROJECT
Owner’s Doc. No.
VENDOR SPECIALIST CONTROL Contractor’s Doc. No. H-3000-163Z-001
PROCEDURE Sheet 6 OF 9

Attachment-1: Vendor Specialist Control Flow Chart (Before Arrival)

JGC-SITE
JGC-YOC
STAGE VENDOR Field Eng. Section REMARKS
Construction Section Administration Section
Procurement PMT (ADMI) (Discipline) (PJ)

Preparation of Check Schedule for

Check Approve
V.S. Initial Notice arrangement of Visa,
Schedule and Work Schedule and Work
Confirmation Flight, Camp, etc.
Scope of V.S. Scope of V.S.
(Attachment-3)
Send Notice to YOC
Procurement
Send V.S. Initial
Notice Confirmation
Check to Vendor
Schedule and Work (Attachment-3)
Scope of V.S. and
availability
Initial Request Check vendor's reply Approximately
Selection of
1.1 for V.S. candidate 3 month
Mobilization Finalize commercial before
terms with vendor Confirmation of Confirmation of
vendor's reply vendor's reply
(Nationality for Visa (Nationality for Visa
application) application)

Confirmation of Confirmation of Confirmation of

vendor's reply vendor's reply vendor's reply

Preparation of Check Schedule for

V.S. Final Notice Check Approve
arrangement of Visa,
Confirmation Schedule and Work Schedule and Work
Flight, Camp, etc.
(Attachment-3) Scope of V.S. Scope of V.S.
Request Vendor to
prepare following
(1) passport copy
Check (2) Information card
Schedule and Work
Scope of V.S. and CC: from Site Admi CC: from Site Admi Send Notice to Vendor
availability section section (CC to YOC-
Procurement and YOC
Selection of PMT Admi)
candidate

Preparation of
required documents

Confirmation of
Vendor reply
(1) passport copy
CC: from Vendor CC: from Vendor (2) Information card

Prepare Invitation
Letter and request
Vendor to arrange Visa
Visa Application and Application and to
Air Flight arrange air flight ticket
Arrangement
CC: from Admi CC: from Admi
Final Request section section Approximately
1.2 for V.S. Send Notice to Site 1.5 month
Admi
Mobilization before
(1) Copy of Ticket
(2) Cell phone No. Confirmation of
(3) Emergency Vendor Air Flight
contact point INF Date

CC: from Vendor CC: from Vendor Arrangement of

Inland transportation
and HMD Camp etc
with JALG
[Arrangement of
MDP (Movement de
Personnel)]

Send notice to
Vendor when
Confirmation of MDP arranged
(Movement de
Personnel)
CC: from Site Admi CC: from Site Admi
Send confirmation
notice to Site Admi
(CC to YOC PMT Admi Confirmation of
and YOC PRC) vendor's reply

CC: from Vendor CC: from Vendor

Confirmation of Confirmation of Confirmation of

vendor's reply vendor's reply vendor's reply

Request for Change.

Revise V.S. Final Check Approve Check Schedule for
Notice Confirmation Schedule and Work Schedule and Work arrangement of Visa,
Scope of V.S. Scope of V.S.
(Attachment-3) Flight, Camp, etc.

Request Vendor to
prepare following
(1) passport copy
If necessary.
Change (2) Information card
Approximately
Request for
1.3 2 weeks
V.S. Send Notice to
Follow Same Flow as before original
Mobilization Vendor (CC to YOC-
Above 1.2 schedule
Procurement and
YOC PMT Admi)

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HASSI R'MEL BOOSTING PHASE III PROJECT
Owner’s Doc. No.
VENDOR SPECIALIST CONTROL Contractor’s Doc. No. H-3000-163Z-001
PROCEDURE Sheet 7 OF 9

Attachment-2: Vendor Specialist Control Flow Chart (From Arrival to Return)

JGC-SITE
STAGE VENDOR Field Eng. Section JGC-YOC REMARKS
Administration Section Construction Section
(Discipline) (PJ)

Receive V.S & Work Explanation.

Travelling to Site
Orientation Arrangement of Kick
Off-Meeting & Site
Check
2.1 Arrival
Receipt of E-mail or
Notice of V.S. Arrival
FAX
by Email or FAX
(Office)

Information Information

Work Control of V.S Attendance to Attendance to

1) Take care
Meeting if necessary Meeting if necessary
accommodation &
transportation
Time Sheet Check
(Ref. V.S. Time Sheet) 1) Take care Engineering
2) Take care problem
which are not related problem which are not
Work related to construction
2.2 to construction
(Staying) matter
matter
Pre Notice of V.S
Return Schedule

Receipt of E-mail
(Office)

Arrange Air Ticket & Check V.S. Work

Transportation Report

V.S. Work wrap-up Attendance to Attendance to

Job meeting & Approve Meeting if necessary Meeting if necessary
2.3 V.S. Report
Completion

Distribute V.S. Report

V.S. Report V.S. Report

Issue Air Ticket & Final Confirmation of V.S. Report and Time
Travelling
Arrange Transportation Vendor Work Sheet for cost
settlement
2.4 V.S. Return

Receive E-mail Inform Vendor of V.S

(Office) dispatch from Site

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 SONATRACH
HASSI R'MEL BOOSTING PHASE III PROJECT
Owner’s Doc. No.
VENDOR SPECIALIST CONTROL Contractor’s Doc. No. H-3000-163Z-001
PROCEDURE Sheet 8 OF 9

Attachment-3
VENDOR SPECIALIST INITIAL-NOTICE CONFIRMATION
(This Pre- Notice Confirmation to be submitted THREE (3) months before expected dispatch date of vendor Specialist)
Date : ________________________
THE FOLLOWINGVENDOR SPECIALIST IS PLANNED TO BE MOBILIZED ACCORDING TO VENDOR
SPECIALIST SUMMARY SCHEDULE
SECTION ________________________________________________________
SECTION MANAGER NAME ________________________________________________________
PERSON IN CHARGE ________________________________________________________
1. P.O. N°. ________________________________________________________
2. ITEM N°/FACILITY NAME ________________________________________________________
3. VENDOR NAME ________________________________________________________
(ADDRESS/FAX N°) ________________________________________________________
________________________________________________________
(CONTACT PERSON N°) ________________________________________________________
(EMAIL ID) ________________________________________________________
4. N°. OF VENDOR SPECIALIST ____________________________________________________
5. OCCUPATION OF VENDOR SPECIALIST ___________________________________________
STARTING DATE ________________________________________________________
COMPLETION DATE ________________________________________________________
6. WORK DESCRIPTION _________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
7. REMARKS: ____________________________________________________________________
________________________________________________________________________________
(INSTRUCTION)
VISA arranged by □ Vendor □ JGC □
Flight arranged by □ Vendor □ JGC □
Air fare born by □ Vendor □ JGC □
CAMP born by □ Vendor □ JGC □

Field Eng. (Discipline) F-Eng MGR SITE MGR ADMIN. MGR

Prepare Check Approval Action

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HASSI R'MEL BOOSTING PHASE III PROJECT
Owner’s Doc. No.
VENDOR SPECIALIST CONTROL Contractor’s Doc. No. H-3000-163Z-001
PROCEDURE Sheet 9 OF 9

Attachment-4
VENDOR SPECIALIST FINAL NOTICE CONFIRMATION
(This Final Notice Confirmation to be submitted SIX (6) weeks before expected dispatch date of vendor Specialist)

Date: __________________
PLEASE BE INFORMED THAT AS THE DISPATCH DATE OF THE VENDOR SPECIALIST HAS BEEN
FIXED. YOU ARE KINDLY REQUESTED TO PROCEED AS FOLLOWS:
SECTION _________________________________________________________
SECTION MANAGER NAME _________________________________________________________
PERSON IN CHARGE _________________________________________________________
1. VENDOR NAME _________________________________________________________
2. P.O.NO. _________________________________________________________
3. NO. OF VENDOR SPECIALIST _____________________________________________________
(ADDRESS/FAX N°) _________________________________________________________
_________________________________________________________
4. OCCUPATION OF VENDOR SPECIALIST ___________________________________________
5. INSURANCE DATE OF PRE-NOTICE CONFIRMATION _________________________________
6. REMARKS _____________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________

(INSTRUCTION)
VISA arranged by □ Vendor □ JGC □
Flight arranged by □ Vendor □ JGC □
Air fare born by □ Vendor □ JGC □
CAMP born by □ Vendor □ JGC □

Field Eng. (Discipline) F-Eng MGR SITE MGR ADMIN. MGR

Prepare Check Approval Action

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 Attachment-5
SITE WORK TIMESHEET

Supplier Name Month / Year

Supplier Specialist Name

Purchase Order Number Department

Service

WORKING TIME TOTAL Break Down of working time Hours at Hours at WORK DESCRIPTION

Normal Supplier KJP SPUR

DAY MORNING AFTERNOON Working time Overtime JGC charge Supplier's charge Daily Activity Record REMARKS
working Signature Approval
FROM TO FROM TO Hours Hours Hours
Normal Overtime Normal Overtime

10

11

12

13

14

15

16

17

18

19

20

21

22

23

24

25

26

27

28

29

30

31

TOTAL Total Total Normal Total Total Normal

Total General Note :
Total Normal Overtime
Working Overitme Hours by Overtime Hours by
Hours hours by
Hours Hours KJP hours by KJP Supplier
Supplier

0 0 0 0 0 0 0

Suppliers Signature JGC Supervisor Approval

Date Date

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 HASSI R'MEL BOOSTING PHASE III PROJECT
JOB CODE 0-7577-20
Attachment-6

Daily Report
Equipment

Work Description

Work in the next working day

Rectification work*

Name Date Section Mgr.

Remarks
If the specialist works to rectify the problem which is caused by the Supplier’s error, e.g. design and
manufacturing mistake, material shortage due to mistake in the packing, the Specialist is requested to

D R A indicate the work for its rectification in this column.

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 HASSI R'MEL BOOSTING PHASE III PROJECT
JOB CODE 0-7577-20 Attachment-7

Vendor Specialist Report (VSR)

Vendor Name : ___________________________________________________

P.O. No. : ___________________________________________________

Description : ___________________________________________________

Vendor Specialist Name : ___________________________________________________

I. Purpose of Work

: Construction Supervision

: Mechanical Alignment Work

: System Completeness Check

: Pre-commissioning

: Other __________________________

II. Vendor Specialist Profession

: Construction Supervisor

: Mechanical Engineer

: Elec./Inst. Engineer

: Commissioning Engineer

: Other __________________________

III. Working Schedule

: Arrived at Site : _________________________________________

: Departure from Site : _________________________________________

: Working Period : ____________________________________ Days

Vendor Specialist JGC Supervisor Section MGR Construction MGR Site MGR

Signature Signature Signature Signature Signature

_____________ ______________ ____________ ______________ _____________

Name: Name: Name: Name: Name:

Date: Date: Date: Date: Date:

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Attachment

IV. Working Report _________________ Page(s)

V. Remaining Work Status (If any) _________________ Page(s)

VI. Problem Item and Countermeasure (If any) _________________ Page(s)

VII. Material Usage Status from Spare Materials (If any) _________________ Page(s)

VIII. Inspection Report _________________ Page(s)

IX. JGC Site Comments _________________ Page(s)

X. Time Sheet _________________ Page(s)

: Attached _________________ Page(s)

: See below;

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_____________________________________________________________________________

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IV. Working Report

: See Attachment

: See below;

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HASSI R'MEL BOOSTING PHASE III PROJECT
JOB CODE 0-7577-20

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V. Remaining Work Status

: See Attachment

: See below;

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VI. Problem Item and Countermeasure

: See Attachment

: See below;

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VII. Material Usage Status from Spare Materials

: See Attachment

: See below;

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VIII. Inspection Report

: See Attachment

: See below;

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IX. JGC Site Comments

: See Attachment

: See below;

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 Attachment-8

Control Sheet for Vendor Specialist

Notice Required Informed Terms & Informed Letter Passport Information Dispatch Return Total Working
Vendor P.O No. from Site Duration to Vendor Conditions to ADMI Req'd Copy Rev'd Card Rev'd Date Date Days REMARKS

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