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FILE NUMBER: SJVN/RHPS/HUMAN RESOURCE (HR)/NOTING/2022/20505 SUBJECT: Approval for procurement of Crockery Items
CREATED BY: Varsha Verma CREATED ON: 07.07.2022
APPROVED BY: APPROVED ON:
FILE STATUS: Initial FILE CATEGORY:
CABINET NUMBER: PROJECT::
KEYWORD: DEPARTMENT FROM: Human Resource (HR)
SECTION: DOP CLAUSE:

FILE DESCRIPTION

Subject: Approval for procurement of Crockery Items

As per SJVN Administrative Policy, Normative items i.e. Crockery after every two years is to be provided to E6 and above employees
for official use. At present there is no contract and no stock available in store for the distribution, therefore a fresh proposal is proposed
for the procurement of the said items.
Further Corporate HR Deptt, as per Note 5 of SJVN Administrative policy, given at HRM page no 10890-1090, has already
specified the make and material along with financial ceiling of such items vide IOM no SJVN/CHQ/HR/Admin& IR/Crockery
/21-158 dated 30.04.2021
It is submitted that directives specified from CHQ Shimla vide above mentioned IOM, only the Make Deco Pride should be
explored on GeM however, upon exploring on GeM it is found that that the Make Deco Pride's catalogue & Reseller on the GeM;
both are not verified by OEM. In such a scenario, the genuineness and quality of the Deco Pride Crockery items could not be
completely assured. Hence, to provide the Specified brand & Make Crockery of best quality to the entitled employees; and in the best
interests of RHPS Project, SJVN; The proposal for procurement of said items is submitted for necessary directions.
The list of the Normative items is enclosed along-with their individual financial implication and the quantity of the items is based
upon current manpower and considering employees who are likely to be eligible within the next few months or in the next due year (i.e
2023).
The total financial implication for the above procurement based upon specified financial ceiling works out to be ₹ 5,57,500/-Plus GST
as applicable. The said expenditure shall be met out of the annual budget head welfare under which a provision of the budget amounting
to ₹ ,4,30,00,000/- has been kept for the FY 2022-23.

The instant proposal is submitted for sanction of purchase of crockery items under clause 7.1 section III of DOP vide which AGM HR
is competent authority to approve Rs 15 Lakh per Occasion.

Submitted for necessary directions and perusal please

Signature:Varsha Verma

Jr. Officer,Human Resource (HR)

Date:07.07.2022

FILE NOTINGS

[ 1 ]ARUN DEPTA, Asstt. Manager , Law/ Land Acquisition/ RT

(08.07.2022 09:45:22):

Submitted pls.

[ 2 ]KULDEEP RAJ, Sr. Manager , Human Resource (HR)

(11.07.2022 11:54:52):

The vendor and their catalogue w.r.t. Deco Pride make is not verified by the GEM. On enquiring from CHQ, Shimla, it is gathered that procurement Crockery and other normative

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items has been done through SPC due to quality issues of crockery items of Deco Pride through GEM. Also, at NJHPS, the procurement has been made through SPC owing to above
reasons.

Therefore, the procurement of crockery and other normative items may be made through Spot Purchase Committee comprised of a representative from HR, F&A and P&C
department.

Prior FC of the case file may not be required as the committee will comprise of a member form F&A. After administrative approval the file may be sent to F&A deptt. for BC
nomination of a representative in SPC. A representative of HR and P&C may also be nominated.

Submitted for approval of Sr. AGM (HR) as per clause 7.1, Section III of DOP.

[ 3 ]BALJEET SINGH, Sr. Addl. General Manager , Human Resource (HR)

(12.07.2022 16:29:25):

Discussed with the HOD (F&A) and HOD (P&C). The members of the SPC is proposed as under:

1. Sh. Ajay Gupta, Sr. Mgr. (P&C)

2. Ms. Manju Saini, Mgr. (HR)
3. Sh. Rajinder Kumar, Dy. Mgr. (F&A)

May please approve.

[ 4 ]RAVI CHANDER NEGI, Executive Director , HOP

(14.07.2022 06:28:17):

Approved as proposed Para note 003.

[ 5 ]BALJEET SINGH, Sr. Addl. General Manager , Human Resource (HR)

(14.07.2022 09:58:09):

For n/a pls.

[ 6 ]KULDEEP RAJ, Sr. Manager , Human Resource (HR)

(14.07.2022 13:58:52):

For Budget certification pl.

[ 7 ]RAHUL KATTA, Asstt. Manager , Finance & Accounts (F&A)

(14.07.2022 18:23:01):

Budget certified for Rs. 5,57,500 plus GST.

[ 8 ]RITESH GUPTA, Sr. Manager , Compilation

(15.07.2022 10:13:58):

Budget certified at P007

[ 9 ]KULDEEP RAJ, Sr. Manager , Human Resource (HR)

(25.07.2022 15:57:41):

Approval accorded by competent authority at P004. Budget certified at P007. The SPC to procure the crockery items.

FILE WORKFLOW SUMMARY

Sent From Sent To Work Item Status Activity Creation Date Executed On

VARSHA VERMA ARUN DEPTA Completed Being Processed 07.07.2022 08.07.2022

ARUN DEPTA KULDEEP RAJ Completed Being Processed 08.07.2022 11.07.2022

KULDEEP RAJ BALJEET SINGH Completed Forwarded 11.07.2022 12.07.2022

BALJEET SINGH RAVI CHANDER NEGI Completed Forwarded 12.07.2022 14.07.2022

RAVI CHANDER NEGI BALJEET SINGH Completed Being Processed 14.07.2022 14.07.2022

BALJEET SINGH KULDEEP RAJ Completed Forwarded 14.07.2022 14.07.2022

KULDEEP RAJ RITESH GUPTA Completed Forwarded 14.07.2022 14.07.2022

RITESH GUPTA RAHUL KATTA Completed Being Processed 14.07.2022 14.07.2022

RAHUL KATTA RITESH GUPTA Completed Being Processed 14.07.2022 15.07.2022

RITESH GUPTA KULDEEP RAJ Completed Being Processed 15.07.2022 25.07.2022

KULDEEP RAJ AJAY GUPTA In Process Forwarded 25.07.2022 00.00.0000

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