Ynah Mae A Ison

12-Musk

Activity 1: Plan And Campaign

A.

Letter Of Request

To,
The Manager,
Creative Event Space
Centro Vancouver, Vancouver,BC
Date: 01/13/22

From,
Ynah Mae A. Ison
Sto. Tomas South, Jaen , Nueva Ecija
Subject: Permission to use the venue for the dance event.

Respected Sir/ Madam,

Courteously, I am Ynah Mae A. Ison from Sto. Tomas South, Jaen , Nueva Ecija. I am writing this letter
to seek permission to you venue Creative Event Space for dance event. The date for the event is January
13,2022 from 7:00 pm to 10:00pm.The number of people attending the event are 150. I am ready to pay for the
booking amount and other expenses. Also, I assure you, that no harm or damage will be done to the venue by
any means. If done, I will be responsible for the damage.
I request you to please permit me to use the venue for the above-mentioned date.

Yours Sincerely/Faithfully,
Ynah Mae A. Ison
09664696675
Program Invitation
 Event Budget

Event Title: Dance Party

Location: Creative Event Space

Total Budget for Event: Php 200,000

Expected Attendance: 150

Breakdown
Category Allocated
Venue & Equipment Php 50,000
Keynote Speaker or Entertainment Php 20,000
Decor Php 10,000
Catering Php 100,000
Photographer/Videographer Php 10,000
Others Php 10,000

Budget Distribution
5%

26%

Venue & Equipment

Keynote Speaker or Entertainment
Decor
Catering
Photographer/Videographer
Others

53% 11%

5%
 Category Projected
Venue & Equipment Php 50,000
Venue: Creative Event Space Php 35,000
Equipment: Light and Sounds Php 15,000
Keynote Speaker or Entertainment Php 20,000
A Perfect Blend Entertainment Php 20,000
Decor Php 10,000
Decor by Birch Event Design Php 3,000
Floral arrangements by Birch Event Design Php 7,000
Catering Php 100,000
The Posh Caterer Php 100,000
Photographer/Videographer Php 10,000
Penshoot Photography Php 10,000
Others Php 10,000
Invitation Php 1,500
Beverages Php 7,000
Security Php 1,500
 Possible Risk and Actions
1. Equipment for Events and Production
Whether you're planning a gigantic music festival with massive stages and a lot of technicolor lighting,
or an outdoor sports event with a few marquees and a loud sound system for the commentary, you need
to evaluate the equipment you're bringing onto your event site and assess the risks it poses.
2. Do you have the proper crowd control procedures in place?
Crowds at events add a lot of atmosphere, and no one wants to have an event with no vibe, right?
Crowds, on the other hand, pose a number of dangers. Consider how you'll handle the public on your
event site, as well as how you'll handle their arrival and departure. You'll still achieve that buzzing
atmosphere with proper planning ahead of time, without the stress of attempting to cram in last-minute
crowd management exercises on the day.
3. Is there a presence or participation of children?
It may appear to be a "specialty" topic, but it is critical that you consider it. There are certain things to
consider and analyze if there will be youngsters attending or participating in your event.
These can include risk assessments for children's play areas on site or any other activities geared for
children, as well as managing any lost children and how you reunite them with their guardians. Even
your country's laws on children and photography must be taken into consideration. Are you obligated to
conduct background checks on workers who will be working with children if your event includes them?
4. Transportation and traffic control
You'll need adequate marshalling, signage, parking, and dedicated pedestrian access in place whether
you're providing transportation to your event or controlling traffic accessing the venue. Take the time
to lay it out, assess the risk areas, and make suitable strategies so you can rest assured that you've done
everything possible to create a safe atmosphere and reduce the likelihood of mishaps.
5. Are you prepared for the safety of your employees and volunteers?
It's easy to get caught up in ensuring that your visitors and participants have a great time and that
nothing goes wrong. Your entire event team, on the other hand, is an equally significant group of
people.Their safety is critical, and you should carefully consider each function and the risks that come
with it. Lifting heavy equipment, marshalling crowded roadways, or dealing with crowds are all
examples of this.
6. Have you enlisted the help of a qualified medical professional?
Accidents and injuries are common during gatherings, especially when there are a large number of
people in one place, probably some drink, and, depending on the event, possibly a few extreme sports.
It's easy to see how the odds rise quickly! You won't be able to totally eliminate these dangers, but you
can make preparations to cope with them if they arise. Make sure you have enough first-aid personnel
and medical equipment on hand, and that you know where the nearest hospitals are. Include this
information in your staff and crew briefings so that your team can react quickly. You and your team
will be able to deal with accidents and injuries with ease once you've covered all of your bases.
7. Will your event be able to withstand inclement weather?
I'm not sure what else I can say that you don't already know. We have no control over the weather,
which is unpredictable. That's it. However, you can still assess the dangers to your event in various
weather scenarios and be prepared for them so that a sudden downpour doesn't send you running in
circles... 
8. Are
there any potential fire hazards that you've identified? A fire
breaking out during an event is not something anyone expects to happen. Have you witnessed the
devastation that can follow from someone losing control? I sincerely hope not. Let's maintain it that
way.First, make sure you conduct a thorough risk assessment of any potential fire threats so you can do
everything possible to reduce the threat. Second, make sure you have fire extinguishers on hand at all
times during your event. They might make the difference between a tiny kitchen fire and your entire
venue blowing up in flames. Finally, notify your local fire department of your event and provide them
with the locations of the fire engines' access points in case you need to call them in the "unlikely" event
you require them. 9.
Refreshments - have you got vendors serving food on your site?
You may not have direct control over the food being provided at your event, but you still have a duty to
be aware of how food is being provided, stored and cooked. Ensure your vendors have appropriate
licensing and have access to the facilities they need to make sure their food meets food safety
standards.You should also ask for evidence of their training and food safety vetting for their workers,
and make sure you have the names of everyone who will be working at your site. That way, you can
make sure that they all go through your site check-in and out process, and have the right information
about your event and safety procedures.  

10. Antisocial or aggressive behavior. Are you and your team equipped to deal with it?

Unfortunately, antisocial behavior is a bitter reality that as event professionals we have to prepare
ourselves and our event staff for. This kind of behavior comes in many forms, from a few disgruntled
competitors at a sports event, to someone who has had a few too many drinks at a festival - and right
through to the worse case scenario of someone intentionally setting out to cause harm or who injures
themselves.
B.