HTM EVENTS MANAGEMENT

WHO WE ARE

HTM Events is a growing company in Pampanga that caters the needs and wants of the
clients and citizens while preserving the culture and continually improving the quality of
tourism, education and business.

The services that our company focuses on include:

1. Town events
2. Birthday, wedding, baptism gatherings
3. Educational tours

COMPANY MISSION

HTM Events mission is to enhance the professionalism and profitability of member

businesses through effective preservation of culture, representation in industry and
government affairs, hospitality, tourism, information technology, education and business
management, and to identify and meet the needs of the public with respect to the wants of the
clients.

COMPANY VISION

HTM Events vision is to become the leading event management company that exceeds
the expectations of client by constantly providing outstanding service that creates
extraordinary events and experience.

HTM EVENTS MANAGEMENT

San Fernando Pampanga
09363837687
HTM EVENTS MANAGEMENT

PROPOSAL LETTER

DATE :September 10, 2018

TO :SHAYNE VEL CINCO
FROM :ALISON BRITTNEY AQUINO
SUBJECT : PÁMAGLÚTUNG PASIBÁYU KARING MATUANG KALÚTUNG KAPAMPÁNGAN

Dear Ms. Cinco:

Cheers!

WE, HTM EVENTS Management, an Events Company would like to present our proposal for a
“PÁMAGLÚTUNG PASIBÁYU KARING MATUANG KALÚTUNG KAPAMPÁNGAN”

which is stated for September 29, 2018 at Colegio de Sebastian from 10am to 5pm.

The objectives of the event are:

 To show support to the growing quality of preservation of Kapampangan Native

Delicacies.
 To inspire the students to join such activities that can hasten their knowledge in the
field of Culinary Tourism focusing on delicacies and sweets of Pampanga.
 To showcase the famous delicacies of selected municipalities in Pampanga.
 To exhibit and showcase selected tourist attractions in the province.

Attached with this, is our company’s profile, program and other details for the event.

For more information, we would be glad to arrange a meeting with you at your most
convenient schedule or you can reach us through our contract details below.

Looking forward to be of service to you.

Sincerely,

ALISON BRITTNEY AQUINO

Event Organizer
09363837687

HTM EVENTS MANAGEMENT

San Fernando Pampanga
09363837687
HTM EVENTS MANAGEMENT
EVENT PROPOSAL AND CONCEPT

I. Event Title :“PÁMAGLÚTUNG PASIBÁYU KARING MATUANG KALÚTUNG

KAPAMPÁNGAN”
II. Location :COLEGIO DE SEBASTIAN AGORA
III. Target Dates :September 29, 2018
IV. Event Objectives :

a. To show support to the growing quality of preservation of Kapampangan Native

Delicacies.
b. To inspire the students to join such activities that can hasten their knowledge in
the field of Culinary Tourism focusing on delicacies and sweets of Pampanga.
c. To showcase the famous delicacies of selected municipalities in Pampanga.
d. To exhibit and showcase selected tourist attractions in the province.

V. Activities :
a. There will be 5 booths divided by municipalities of Pampanga. Designed with
their featured tourist spots in 3D and 2D designs.
b. There will be 4 booths with actual demo of their featured sweet delicacies and
participants can try making them too. (
c. A buffet of native sweets, kakanin and drinks for the the guest.
d. Video presentation of tourist attractions in Pampanga.
e. Serade by Kapampanga Singers.
f. Kakanin Demo by Chef Joel Sumang 1:00-5:00pm

HTM EVENTS MANAGEMENT

San Fernando Pampanga
09363837687
HTM EVENTS MANAGEMENT

VI. Location and Layout

Agora

ENTRANCE
DD

2 3

4 5

buffet Word wall

VII. Participants
Students, teachers, parents

VIII. Target Sponsors

IX. Risk Management Concerns

a. Commitment of participants
b. Security measures

Working Team

Event Manager :
Logistics Head :
Food and Beverage Coordinator :
Technical and Marketing Head :
HTM EVENTS MANAGEMENT
San Fernando Pampanga
09363837687
HTM EVENTS MANAGEMENT
Finance Head :

X. Marketing

 Invitations
 Tarpaulin
 Social Media

XI. Budgeting

Marketing & Operation Paraphernalia

 Tarpaulin Php 2,000
 Bond Papers, pencil, ballpen Php 500
 Booth Setup Php 5,000
 Booth Decors Php 5,000
 Marketing Budget Php 1,000
 Communication Budget Php 500
 Booth Food Demo and buffet Php10,000
 Kakanin Ingredients for demo Php 3,000
 Guest Chef Fee Php 10,000

TOTAL Php37,000
Event Proper
 Meals (Lunch @100) (35pax) Php3,500
 Kapampangan Singers php 3,500
TOTAL Php44,000

TOTAL OPERATING EXPENSES Php 44,000

Constringency (12%) Php 5,280
TOTAL Php 49280
Miscellaneous (3%) Php 1478.40
TOTAL Php 50,758.40
Profit (10%) Php 5075.84
TOTAL COST FOR EVENT Php 55834.24

HTM EVENTS MANAGEMENT

San Fernando Pampanga
09363837687
HTM EVENTS MANAGEMENT

Invites you to the

“PÁMAGLÚTUNG PASIBÁYU KARING MATUANG KALÚTUNG KAPAMPÁNGAN”

COLEGIO DE SEBASTIAN
SEPTEMBER 29, 2018
Proposed Program

Time Activity Speaker/Host

9:00-9:30am REGISTRATION SBSI Staff
9:30am-10:00am Opening ceremony EMCEE
-Ribbon cutting
-Prayer
-National anthem
-Opening remarks

10:00am OPEN for public

Simultaneous Demo with Demo team
hands-on

12:00-1:00pm LUNCH
1:00pm-4:30pm KAKANIN DEMO Chef Joel Sumang

4:30-5:00pm CLOSING EMCEE

HTM EVENTS MANAGEMENT

San Fernando Pampanga
09363837687
HTM EVENTS MANAGEMENT

Check list
Event title
Date
Venue

DATE NAME OR ITEM QTY. STATUS PERSON-IN-CHARGE REMARKS

ok Not ok
Technical/Logistics
Projector 2
Extensions 6
Microphone 2
Laptops 2
Sound System 1
Tarpaulin 1
Booth 5
Food for Demo 4
Food for tasting 200
Decors for booth
Table for guest 10
Chairs for guest 50
Table for buffet 2
Video presentation 4
Kapampangan Singer/s 2
Oven 1
Ingredients for kakanin
demo
Registration
Registration Table 2
Ball pen 5
Name tag 280
Marker 5
Food for workers 35

HTM EVENTS MANAGEMENT

San Fernando Pampanga
09363837687
HTM EVENTS MANAGEMENT

Time Table
Department
Event
Target Date (s)

DATE THINGS TO DO PERSON IN CHARGE STATUS REMARKS

August 20 Propose the event Alison Aquino
Sept 18-20 Find Sponsors Alison Aquino
Sept18-20 Give out Samantha Sales
invitations/selling of Events Management
tickets Students
Sept 18 Reservation of Agora Alison Aquino
and Kitchen Lab and
Resto
Sept 24, 2018 Finalize pre- Samantha Sales
registrants
Sept 26, 2018 Buy the needed Lorine Van Sarmiento
ingredients
Sept 18, 2018 Check the checklist JM Manese
Sept 24-28 Food Check Lorine Van Sarmiento
Sept 25 and 27 Practice of food demo Lorine Van Sarmiento
Sept 27-28, 2018 Preparation at the JM Manese, Renz
location & Dry run Candelaria, Lorine
Van Sarmiento
Sept 29, 2018 Event Alison Aquino

HTM EVENTS MANAGEMENT

San Fernando Pampanga
09363837687