EVENT MANAGEMENT PROPOSAL

Presented to the Faculty of the Department of Business and Management

SOUTHERN LEYTE STATE UNIVERSITY – SAN JUAN
San Juan, Southern Leyte

In Fulfillment of the Requirements

of the Course
ELECT 301 (Events Management)

BSENTREP 3D
July 2023
Kasambahay Fashion Show
 Event Proposal

I. EVENTS BACKGROUND
Concept:
The event's goal is to highlight and honor the fashion industry's
inventiveness, craftsmanship, and distinctive aesthetic of maid dress. This
fashion show explores the integration of traditional maid uniforms with
contemporary fashion trends and interpretations in order to display maid-
inspired creations in a modern and inventive way.
The purpose of the event is to dispel common misconceptions and
assumptions about maid clothing while showcasing its adaptability and artistic
potential. The event's goal is to encourage diversity, inclusivity, and self-
expression in the fashion industry by providing a forum for designers to display
their interpretations of maid-inspired fashion. Additionally, it investigates how
influential women haveused fashion to define and enhance their position in the
world. Theexhibition celebrates exceptional women from the spheres of politics,
culture, business and fashion – forward thinkers who have had animpact on our
wardrobes and the world stage.
Attendees will get the chance to see a variety of cutting-edge designs
during this fashion event, from playful and whimsical interpretations to exquisite
and sophisticated varieties of maid dress. Models will walk the runway to display
the designs, and the event will also include tastefully chosen staging, and music
to create an enthralling and immersive atmosphere.

II. EVENT BRIEF

A fashion show featuring maid attire can showcase a variety of styles and
interpretations, from traditional maid outfits to modern and avant-garde designs.
The concept of maid attire can vary across cultures and historical periods,
so it's important to determine the specific style or theme you have in
mind.Remember to coordinate hair, makeup, and accessories to complement
each outfit and enhance the overall theme and presentation. Additionally, ensure
that the models' walks and choreography match the tone and style of the show.
It's important to approach this subject with sensitivity and respect, as
maid attire can have problematic associations with servitude and objectification.
When organizing and promoting the fashion show, be mindful of cultural
appropriation, stereotypes, and any potential negative implications.
III. VENUE & LAYOUT
IV. PERSONNEL COMMITTEE
 Planning committee
Anamarie Decenilla, Malene Cuarez, Cyrell Paner And Mary Joy Oliveros
are incharge for the overall coordination and planning of the event. They
determine the sequence of presentations, performances, and any other planed
activities.
 Program committee
April Fe Valles, Trecy Imeerose Atacador and Apple Allyssah Comabig are
Incharge of developing the program schedule of activities for the event. They
determine the sequence of presentations, performances, and any other planed
activities. They may also coordinate with speakers, performers, and presenters
to ensure smooth execution.
 Marketing and Promotion Committee
Jeanette and Dessa are in charge of promoting the event and attracting
attendees. They develop marketing strategies, create promotional materials,
manage social media campaigns, liaise with media outlets, and handle public
relations activities.The marketing and promotion committee aims to increase
event visibility and generate interest among the target audience.
 Finance Committee
Christopher Lagundino is responsible for managing the evnt budget,
sponsorship acquisition, and financial transactions. He oversee financial
planning, monitor expenses, seek sponsorships and funding opportunities, and
ensure financial accountability and transparency throughout the event.

V. PROGRAM
FASHION SHOW 2023
THEME: THE KASAMBAHAY PROGRAM
7:00 AM……………………………………………………………………………Arrival of Guests
…………………………………………………………………………..Introduction from the
Host & Welcoming The Guests
8:00 AM…………………………………………………………………………..Opening Prayer
8:30 AM…………………………………………………………………………..Welcome Remarks
9:00 AM…………………………………………………………………………..Opening Dance For
Fashion Show
10:00 AM…………………………………………………………………………Entertainment
10:30 AM…………………………………………………………………………Formal Attire
11:00 AM…………………………………………………………………………Awarding
………………………………………………………………………….Giving of Certificates
For The Guests
12:00 AM…………………………………………………………………………Closing
………………………………………………………………………….Snack Service
 VI. CHECKLIST
ACTIVITY TARGET DATE
MONTH OF JULY 2023
13 14 15 16 17 18 19 20 21 22 23 24 REMARKS
Secure and visit venue 
location
Book Sound System 
create Invitation 
Purchase Equipment 
Set up Decorations 
Prepare presentations 
Find Emcee 
Create Program 
Prepare a Budget 
Set Menus 
Send Invitation 
Confirm Performers 

VII. BUDGET
Expense
Decoration 2,000.00
Sound System (To Be Borrowed) 0
Foods & Beverage 2,500.00
Venue (Student Center) 0
Contingency Fund (5%) 225
Total Expenses 4,725

VIII. SUPPLIER & CONTRACTOR

Shop/Owner Contact
Euzarn Store 09277598185
Black Chill 09679177732
Sound System with Tables & Chairs 09355192852
IX. SWOT ANALYSIS
STRENGTH
 Provides interesting and fun
fashion event.
 First ever kind of fashion show that
portrays “kasambahay” stuffs to be
held in San Juan Campus.
 High motivation level.
 Good venue selection.
OPPORTUNITIES
 Showcases the runaway talents of
the candidates and the skills of the
event organizers to stage a show.
 Valuable experience for all the
participants of the event starts
from planning and organizing.
WEAKNESSES
 Lack of budget to stage the show.
 Lack of experience
THREATHS
 Electricity power interruption.
 Unavailability of other event
equipment.
 Committee showing bad condition
and changing of mind before or on
the show.

X. SERVICE AGREEMENTS & CONTRACT

SERVICE AGREEMENT & CONTRACT

Honey Beringuel
Event Organizer
honeyberinguel@gmail.com
09750149356
July 14,2023

Michael Diaz
Instructor
SLSU-San Juan campus
San Juan, Southern Leyte 6611

Subject:Event Service Agreement

Dear Mr. Diaz,

This Event Service Agreement is entered into between the event organizer
Honey Beringuel as first party and the client Mr. Michael Diaz as second party.

Event Details
Event Name: Kasambahay Theme Fashion Show
Event Date: July 20,2023
Event Location: Student Center, SLSU- San Juan Campus

Scope of Services:
The Event Organizer agrees to provide the following services:

 Event concept development and planning

  Venue selection and negotiation
 Supplier and contractor coordination and management
 Marketing and promotion of the event
 On-site event management and coordination
 Post-event reporting and evaluation

Responsibilities
Event Organizer’s Responsibilities:
The Event Organizer will perform the agreed-upon services with due care and in
professional manner. They will utilize their expertise and best efforts to ensure a
successful event.

Client’s Responsibilities:
The Client agrees to provide the necessary information, approvals, and timely
payments to facilitate the Event Organizer’s services. The Client will also provide
any specific requirements or preferences for the event.

Payment Terms
Client agrees to compensate the services rendered according to the following
terms:
Total Fee: P4,725.00
Deposit: 50 % of the Total Fee
Payment Schedule: July 20,2023

Late Payments:
In the event of late payments, the Client shall be responsible for any additional
charges, including but not limited to interest or collection fees.

Intellectual Property:
Any intellectual property, including event branding materials or creative
concepts developed by the Event Organizer, shall remain the property of the
Event Organizer unless otherwise agreed upon in writing.

Amendments and Termination:

Any amendments to this Agreement must be made in writing and signed by both
Parties. Either Party may terminate this Agreement in writing, with notice of
three days. In the event termination, the client shall be responsible for any
outstanding fees incurred up to the termination date.

Liability and Indemnification:

The Event Organizer shall not be held accountable for any loss, damage, or injury
to persons or property during the event, except in cases of gross negligence or
willful misconduct. The Client agrees to indemnify and hold the Event Organizer
harmless from any claims, liabilities, or expenses arising from the event.

Governing Law and Dispute Resolution:

The Agreement shall be governed by and construed in accordance with the laws
of Philippines. Any disputes arising under or in connection with this Agreement
shall be resolved through mediation, and if unsuccessful, through binding
arbitration.

Please sign below to indicate your acceptance of the terms and condition of this
Agreement. This Agreement shall become effective upon signature by both
Parties.

HONEY BERINGUEL MICHAEL DIAZ

Event Organizer Client
Date: JULY 14,2023 Date: JULY 14,2023