SG School Head As M&E Manager Session Guide

Republic of the Philippines
Department of Education
HUMAN RESOURCE DEVELOPMENT DIVISION
NATIONAL EDUCATORS ACADEMY OF THE PHILIPPINES IN THE REGION (NEAP-R)
MIMAROPA Region
SCHOOL HEADS’ ENHANCEMENT TRAINING ON SCHOOL GOVERNANCE AND OPERATIONS

under SGOD (Strengthening Performance for Optimal Delivery) PROGRAM
October 24-28, 2022
TITLE OF SESSION: SCHOOL HEAD AS M & E MANAGER
Duration Two (2) hours
Learning Objectives: LEARNING OBJECTIVES:

Terminal Objective (TO)
At the end of the session, beginning school heads will be capacitated on the School Monitoring, Evaluation, and
Adjustment (SMEA) processes and tools.
Enabling Objectives (EO)

1. To discuss the concept of Monitoring and Evaluation in schools through sharing of practices in schools
2. To infer the significance of Monitoring and Evaluation processes to school basic operations in an open forum
3. To craft Monitoring and Evaluation Action Plan as school guide in the implementation of SMEA
Key Understanding It is vital being a school head to be able to identify school CIGPs (Challenges, Issues, Gaps and Problems) in order to formulate solutions and
to adjust in the existing practices in the implementation of school Programs, Projects and Activities. In order to put system to this process, the
SMEA (School Monitoring, Evaluation and Adjustments) was introduced in order to guide schools to conduct CIGP processes using different
tools.
Link with the Previous Session Previous Session not yet identified
Link to the Next Session Next Session not yet identified
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References MindTools;
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Time Key Messages/Points Methodology Tools/Resource Slide Session

Allotment (SAY) (DO) s and Materials Number Output
SESSION PROPER SESSION PROPER
GREETINGS GREETINGS (Establishing rapport as a facilitator)
(Sample)
1. Once introduced, acknowledge the emcee in a
“That you so much sir/mam _____________. If manner that your audience will get a glimpse of
there is one person who should sustain energy here, your personality.
it should be our class manager, right? Because
he/she should ensure that the participants are still in 2. Re-introduce yourself even if you think your
planet earth or in this place and not in their schools. audience know you. Greet participants creatively
(laugh). Anyway, that’s a joke, I know we cannot (seek response; do not just release your line
go away with the fact that no matter how hard we
greetings so that rapport gets established
try to give our 100% focus in a certain activity,
immediately). This should make them comfortable.
there still a time that we need to have an update of
the happenings in our school.
3. Introduce or execute a brief energizer, if necessary.
“So much with that, I know everyone of us is just Make sure that your energizer caters everyone.
curious about what else will happen in our 5-day
training here in ________________. Will, this
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time, I will be running a session with you that is 4. Once rapport has been established, proceed to the
very significant especially to you as beginning presentation of the objectives and introduction
school heads. Though this is really underrated, but proper of the session
if this part of management will be implemented
well, there will sure be smooth implementation of Terminal Objectives: By the end of this session,
solutions and adjustments in schools. participants will be:
“So, are we all set? Ok! Good morning, once again.
Capacitated on the School Monitoring, Evaluation Slide
and Adjustment processes and tools. presentation
Enabling Objectives:
“Following are the objectives of this session”
1. Discuss the concept of Monitoring and Evaluation
(proceed to methodology)
in schools through sharing of practices in schools
2. Infer the significance of Monitoring and Evaluation
processes to school basic operations in an open
forum
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3. Craft Monitoring and Evaluation Action Plan as
school guide in the implementation of SMEA
INTRODUCTION TO SESSION (INTRODUCTION)
“Pursuant to RA 9155 when school heads are given

authority to make decisions, plans and actions on
school level issues and concerns, it is necessary
that identified causes and challenges are based on
evidences and data, thus SMEA is introduced to
guide schools to systematically identify school
CIGPs for school improvement and adjustment
plans. So, basically this session will be featuring:”
1. What is M&E and Misconceptions on M&E

2. What are the processes in conducting
SMEA
3. What are the tools use in conducting
SMEA?
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ACTIVITY:
INTRODUCE THE ACTIVITY
“So, are you ready for an activity now? Then, let’s

do a BRAIN TEST”
Mechanics: ACTIVITY: BRAIN TEST

1. Group participants into four and let them Slide deck
choose their group names. (Suggest that presentation
group name should be the name of a
scientist or someone who have contributed
greatly in our history)
2. A picture will be presented to the group.
3. Ask each group what is wrong with the
picture. Or try to figure out what is being
ask in the picture.
4. The group that will correctly identify what
is wrong with the pictures will be declared
as winner.
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ANALYSIS
Questions to answer:
1. Ask participants the questions
2. Make them answer based on their 1. How do you find the activity? Slide deck
experiences as school head 2. What are the group’s practice/process in order to presentation
come up with the correct answer?
3. As a school head, what common practice did you
apply in identifying school CIGPs?
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4. Can you site existing school data that can be useful
in identifying your CIGPs?
5. State the importance of data gathering in the
development of your school?
ABSTRACTION ABSTRACTION:
Slide deck
What is Monitoring and Evaluation? 1. What is Monitoring? presentation
Monitoring is the continuing and systematic

process of collecting, analyzing, interpreting and
reporting information relevant to planning,
implementation, evaluation and adjustment of plans,
policy, programs and projects in support of decision
making of management and key stakeholders to
improve delivery of outputs and sustainability of
results.
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Evaluation is the process of determining the worth or
significance of the outputs and results in terms of:
✓ efficiency
✓ relevance
✓ effectiveness &
✓ sustainability
consistent to the goals and objectives set.
MEA Technology MEA Technology is enlightened by the

Quality Management Model of Quality Management
System
Quality Management Model

Quality Planning- Doing the right things
Quality Assurance-Doing things right
Quality Control-Doing the right things right
M&E Misconceptions
M&E Misconceptions
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1. M&E is about forms and reports
2. Meet the information requirements of stakeholders
3. M&E is EN-M-E (enemy)
4. M&E activities are to be undertaken only by the
M&E unit
5. M&E is year-round activity
6. Gather as much data as we can
7. We are already delayed, No more time for M&E
activities
8. Everything is going fine
9. M&E as an after thought
M&E Content Areas in School

M&E Content Areas in School
Delivery of Services of Basic Education
• Curriculum Implementation
• Educational Resources
• Teacher Performance
• Learner Performance
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Organization Health and Performance
• School Management
• Productivity
• Community Partnership
School MEA Process Flow
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MEA Processes
MEA Processes
• Data Gathering
• Data Validation
• Data Processing
• Data Analysis
• Reporting of MEA results to Management/
stakeholders
• Formulating Recommendations
• Adjustments of Plans and Strategies
School MEA Implementers

School MEA Implementers
• School Head
• School Planning Team
• SIP Implementing Team
• School M&E Coordinator
• Teachers
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• Big School – Department Chairs or Grade/Year
Coordinators
• Small Schools – (3-10 teachers) - all teachers
Requirements for SMEA Requirements for SMEA

❖ Appropriate Structure
❖ Work Plans
❖ Processes
❖ Tools
Some School Gathering Tools

BEIS/ eBEIS
(Status of Education Resources, Performance Indicators)
Form 20
(enrolment rate, promotion rate, failure rate, graduation
rate, and dropout rate)
Nutritional Status of Learners
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(Baseline and End line)
Phil-IRI
The School M&E Tools
The School M&E Tools for gathering, and reporting data
are:
• Teacher’s M&E Report Template
• School Head’s M&E Report Template
• In your experience, do schools follow

urgency and timeliness in submitting data? Ask the following questions to the participants and solicit
their insights about their experience in the making use of
• Are the purposes you have listed the main collected data.
reasons why schools submit data to the
districts and divisions?
It is for this reason that QAD Region has devised
M&E Report Templates—one to be submitted by
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each teacher and the other by the school head
based on SIP accomplishments.
APPLICATION
APPLICATION:
Now that we have already discussed the concepts, Slide Deck SMEA
processes and tools in SMEA processes, I would Ask participants to craft SMEA Plan based on the topics
discussed Presentation Implementat
like you to craft your School MEA Plan. This plan ion Plan
must be anchored in your AIP in order to monitor
the status of the implementation of School
Programs, Projects and Activities.
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Concluding Activity:
Slide Deck
Presentation
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SG School Head As M&E Manager Session Guide

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Republic of the Philippines

SCHOOL HEADS’ ENHANCEMENT TRAINING ON SCHOOL GOVERNANCE AND OPERATIONS

October 24-28, 2022

TITLE OF SESSION: SCHOOL HEAD AS M & E MANAGER

Duration Two (2) hours

Learning Objectives: LEARNING OBJECTIVES:

Enabling Objectives (EO)

Link to the Next Session Next Session not yet identified

Time Key Messages/Points Methodology Tools/Resource Slide Session

Time Key Messages/Points Methodology Tools/Resource Slide Session

Time Key Messages/Points Methodology Tools/Resource Slide Session

INTRODUCTION TO SESSION (INTRODUCTION)

“Pursuant to RA 9155 when school heads are given

1. What is M&E and Misconceptions on M&E

Time Key Messages/Points Methodology Tools/Resource Slide Session

INTRODUCE THE ACTIVITY

“So, are you ready for an activity now? Then, let’s

Mechanics: ACTIVITY: BRAIN TEST

Time Key Messages/Points Methodology Tools/Resource Slide Session

Time Key Messages/Points Methodology Tools/Resource Slide Session

Time Key Messages/Points Methodology Tools/Resource Slide Session

Monitoring is the continuing and systematic

Time Key Messages/Points Methodology Tools/Resource Slide Session

MEA Technology MEA Technology is enlightened by the

Quality Management Model

Time Key Messages/Points Methodology Tools/Resource Slide Session

M&E Content Areas in School

Time Key Messages/Points Methodology Tools/Resource Slide Session

Time Key Messages/Points Methodology Tools/Resource Slide Session

School MEA Implementers

Time Key Messages/Points Methodology Tools/Resource Slide Session

Requirements for SMEA Requirements for SMEA

Some School Gathering Tools

Time Key Messages/Points Methodology Tools/Resource Slide Session

• In your experience, do schools follow

Time Key Messages/Points Methodology Tools/Resource Slide Session

Time Key Messages/Points Methodology Tools/Resource Slide Session

Time Key Messages/Points Methodology Tools/Resource Slide Session

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