Proposal Sample FINAL

January 12, 2018
Alexis Tan
President
Association of Administrators in Hospitality,
Hotel and Management Educational Institutions (AAHRMEI)
Taguig City
Subject: Application for organizing the “1st ASEAN Hoteliers’ Congress” Dear
Ms. Tan,
Good Day! This is Abigail Navarro Gimoro the Managing Director of AG Events Company.
I’m writing you this letter to let you know that we want to be part in your upcoming event this
June 19-21, 2018 (3 days) in MOA Arena, Pasay City. This will serve as an informative letter
which outlines the skills and knowledge of our team in handling and organizing events. By
making it more special to its participants, we give you the touch of quality service that we
have.
AG Events Company has been in the Event Industry since 2014 with our numerous
successful events that made us well-known not just here in Albay but also in Manila. The
quality service that we provide to our clients is our top-most priority.
Attached files are the company profile of AG Events Company and the proposal for your
event. We are looking forward to meet you and to discuss further about our company and
what we can offer. Also, the things needed for your upcoming event.
We’re looking forward to work with you.
Thank you and God Bless!
Sincerely yours,
Abigail N. Gimoro
Managing Director
AG Events Company
Washington Drive, Legazpi

City 0932-542-1376
AGEventsCompany@gmail.com
Introduction
The Association of Administrators in Hospitality, Hotel and Restaurant Management

Educational Institutions (AAHRMEI) will be hosting the “1 st ASEAN Hoteliers’ Congress” on
June 19-21, 2018 with the theme “Building Sustainable Partnership among the Hospitality
Industry Stakeholders in ASEAN Countries”. A 3-day-event that will be held at the MOA
Arena, Pasay City with 2000 participants coming from different ASEAN School
Administrators, Instructors, and private individuals from different countries.
With the help of AG Events Company, this event will surely be a fun yet memorable
convention to all.
Company Profile
“Giving you Quality Service that you deserve.” AG Events Company has been in the
Event Industry since 2014 with over one hundred partners and contracts that has been very
successful that made us well-known not just here in Albay but also in Manila. The quality
service that we are providing to our clients is our top-most priority. Being one of the most
versatile and capable events team in Bicol that will surely satisfy your needs and wants.
We don’t just organize and conduct events for the profit of our company; we make
every events special and memorable to our clients.
Vision
The quality of service that our clients will remember for a lifetime.
Mission
To give them 100% satisfaction in terms of organizing and planning their events
professionally.
Goals
To give them what they deserve.
To be profession at all cost.
To be creative in terms of organizing the events.
To satisfy them with their needs and wants.

City 0932-542-1376
Objectives
To make a difference out of all the Events Company here in Bicol Region. By
delivering the best and the most extraordinary events for the clients.
BOOKING PROCESS
∙ Fill out the Detail Form. With the guidance of an account manager/ business
manager.
∙ Finished proposal will be given to the requesting party on or before the date
specified in the DF, depending on workload.
∙ All proposals are subject to amendments, as per request of the client. ∙
Prices are subject to change without prior notice, until final payment has been
made.
∙ Booking of 50% is required upon reservation.
∙ The other 50% is given before the event of the agreed date.
∙ Payment should be made to the Finance Officer, or deposited to the Marc &
Joseph’s Events Account.
Services Offered
Some of our successful events that we organized for the past 4 years. Also, these
are the samples of our services that we are offering to the clients:
Wedding
Washington Drive, Legazpi City

0932-542-1376
Birthday
Anniversary
Christening

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Seminars/ Convention
Product Launching
Parties/ Festivals

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Expo
Concerts

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WORKING COMMITTEES
Event Head Abigail Gimoro Head of all the
committees.
Responsible in
overlooking the flow of
the event. Also, for all
the
things that needs to
be done.
Logistics Head: Chai Ala Oversees the

Committees: decorations and
Jea Avila arrangement of chairs in
Candice See the venue. Responsible
Alex Dy to all the decorations in
Quennie Castillo the area and also
Lovi Domingo communicating with

other committees.
Responsible in
communicating with the
travel and tours
assigned in the event.
Finance Head: Aimee Falcotelo Plans and budgets the

Committees: money. Finance team
Julius Win are the ones
Nonilon So responsible for every
transaction that the
Events Company have.
Communicates with
other committees for
their
budget.
Food Head: Jury Barcenas Checks the food and

Committees: beverages if it is
Britany Fore complete and make
Drein Glore sure that it will be
Swiner Fasier served on time to the
Caire Blore participants. Make sure
that the food will

0932-542-1376
Khails Danas accommodate all.
Also, work with
Logistic
Committees in terms
of table set-up,
preparing foods, and
serving the food.
Marketing/ Promotion/ Head: Angelo Leo Bien Make sure that the
Committees: promotion of the event is
Henri Drei in line with the work
Toni Magre plan. Responsible for
Japhet Aligada printing tarpaulins and
Coni Neri flyers for advertisements
Tin Belen and also executing plans
Martine See that will promote the

event well.
Documentation Head: Dani Calleja During the event, they

Committees: are also responsible in
Jahi Ren documenting the event.
Redi Troy
Dreni Sior
Production Head: Danica Epino Responsible for all the

Committees: lights and sounds
Aeseneth Asaytuno during the event.
Alea Dinoelo
Charlamagne Solano
Secretariat Head: Rona Esquillon Responsible for all the

Committees: papers and invitations
Sunshine Sucero in the event.
Micaella Elemos
Security Head: Brynt Miraflor Responsible for the

Committees: safety and security of
Jeremee Ricafort the
Roy Ajero premises until the end
of the event.
0932-542-1376
ORGANIZATIONAL CHART CLIENT
EVENT HEAD
Logistics Finance Food Marketing

Production Primary Venue
Secretariat
Mall of Asia Arena

Documentation Mall of Asia Complex, J.W. Diokno Blvd, Pasay,
1300 Metro Manila
Security
VENUE

0932-542-1376
Map Guide
Alternative Venue
Philippine International Convention Center

Vicente Sotto St, Pasay, Metro Manila

0932-542-1376
VENUE LAYOUT
0932-542-1376
WORK PLAN
ACTIVITIES JAN. FEB. MARCH APRIL MAY JUNE

PRE-ACTIVITIES
∙ Planning for the event 4-10
∙ Meeting clients for 12

presentation of proposals
∙ Signing of contract to 13-16

client
∙ Setting Committees 19-23
∙ Briefing each committee 25
∙ Making sponsorship 26-31
∙ Finding and meeting 1-28

possible sponsors
∙ Signing contract with 10-15

sponsors
∙ Looking for possible 1-15

suppliers
∙ Signing contract with 18-

25
suppliers
∙ Budgeting 4-10 4-7
∙ Approving caterer to the 1-2

client
∙ Finding accommodation 1-28

for the participants
∙ Making program 10-12
∙ Approving Program 15
∙ Finalizing guest list 25
∙ Distributing invitations 1-24
∙ Checking the venue’s 4

facilities
∙ Printing tarpaulins and 20

flyers
0932-542-1376
∙ Posting advertising 21-30

medium
∙ Radio Visit for 1-10

Advertisement
∙ Completing the materials 28

needed
∙ Decorating the Venue 18
∙ Finalizing the proposal 20
Event Proper/
During the Event
∙ Checking the 25-31

completeness of
materials needed
∙ Make sure that the venue 19-21

is well-organize
∙ Checking the facilities 10
∙ Assist the guests 19-21
∙ Assist the guest 19-21

speakers
∙ Assisting the guest 19-21

requests and complaints
∙ Checking caterer 19-21

services
∙ Overlook the flow of the 19-21

program
POST-ACTIVITIES
∙ Sending Thank You Card 21

to the participants and
guest speakers
0932-542-1376
∙ Sending Thank You Card 22-30

to the sponsors and
suppliers
∙ Evaluation 22
∙ Financial Report 28
∙ Final Report 30
SCHEDULE OF ACTIVITIES
June 19, 2018 (Tuesday)
TIME ACTIVITY
5:00-6:00 Call time of the Organizers and Staff
6:00-8:00 Arrival of the participants, VIPs, sponsors and

guest speakers
8:00-9:00 Registration
9:00-10:00 Morning Snack
10:00-10:30 1st Day Recap

Opening Program
-Welcoming Address (Pres. Rodrigo Duterte)
Opening Number (FEU Dance Company)
10:30-12:00 1st Guest Speaker. “Developing Stake Holders

Engagement Strategy; Mutual Gains
Negotiation”
12:00-1:00 Lunch
1:00-7:00 Manila Tour by Atos Travel & Tours

-Intramuros
-Rizal Park
Afternoon Snack
-Venice Piazza McKinley
-Manila Baywalk
-National Museum
7:00-9:00 Dinner
9:00 End of First Day

0932-542-1376
June 20, 2018 (Wednesday)

TIME ACTIVITY
5:00-6:00 Call time
5:00-7:00 Preparation Time for the Participants
7:00-8:00 Breakfast
8:00-9:00 Arrival of the Participants

Registration for 2nd Day
9:00-10:00 2nd Day recap

Opening Program
10:00-10:30 Cultural Dance

Video Presentation
10:30-12:00 2nd Speaker. “Sustainable Development as

Partnership Building; Framing Sustainable
Development goals and stakeholder assessment.”
12:00-1:00 Lunch
1:00-2:00 Video Presentation (Manila Tour)

Video Presentation (Sponsors and Partners in the
Event) Entertainment, Raffle and Games
2:00-3:00 Afternoon Snack
3:00-4:30 3rd Speaker. “Diverse Culture; Building

sustainable partnership among the ASEAN
Countries”
4:00-5:30 Open Forum
5:30-6:00 Photo Opportunity

Closing Program
6:00-8:00 Dinner
8:00 End of Second Day

June 21, 2018 (Thursday)
TIME ACTIVITY
5:00-6:00 Call time
5:00-7:00 Preparation Time for the Participants
7:00-8:00 Breakfast
8:00-9:00 Arrival of the Participants

0932-542-1376
Registration for 3rd Day
9:00-10:00 3rd Day Recap

Opening Program
10:00-11:30 4th Speaker. “Globalization and The Hospitality Industry”
11:30-1:00 Lunch
1:00-3:00 Preparation for the Gala Night
3:00-5:00 Arrival of the Guests, VIPs, Sponsors, and Guest Speakers
5:00-9:00 Gala Night
9:00 End of 3rd Day
GENERAL SERVICES
Transportation
For the transportation of the 2,000 participants, we will ask for the services of
PhilTranco, Cagsawa Ruins, DLTB Co., and ALPS Inc. to accommodate the participants
going to the hotel, MOA Arena, and also touring in Manila on their first day.
PhilTranco- Php 5,000/ 40 persons Cagsawa Bus- Php 4,500/ 40 persons

0932-542-1376
DLTB Co,.- Php 3,500/ 35 persons ALPS Inc.- Php 3,800/ 35 persons
Accommodation
Making it their homes for 3 days and will also make their stay memorable. Here are
the proposed accommodation of the participants and guest speakers.
BSA Mansion Condotel- Php 1,700/ 2 persons Swagman Hotel Manila- Php 1,675/ 4-5 persons
0932-542-1376
Midland Plaza Hotel- Php 1,665/ 1 person Kabayan Hotel- Php 2,056/ 3-6 persons
Fo
od & Beverage
June 19, 2018
Morning Snack (Php 200/ pax)
Meal: -Daing na Bangus Php 100

-Bibingka & other Kakanin Foods Php 60
Beverage: -Pineapple Juice Php 40

-Coffee Php 40
-Hot Chocolate Php 40
Lunch (Php 600/ pax)
Meal: -Adobo Php 140

-Sinigang na Hipon Php 160
-Bikol Express Php 130
-Plain Rice Php 40
Beverage: -Black Gulaman Php 40

-Calamansi Juice Php 40
-Coconut Juice Php 40
Dessert: Mango Tapioca Php 90
Afternoon Snack (Php 200/ pax)
Meal: -Lumpiang Ubod Php 75

0932-542-1376
-Bananacue Php 60
-Empanada Php 40
Beverage: -Iced Tea Php 25
Dinner (Php 600/ pax)
Meal: -Liempo Php 140

-Sinigang Php 180
-Buttered Shrimp Php 160
Beverage: -Calamansi Juice Php 40

-Iced Tea Php 40
Dessert: -Buko Salad Php 80
June 20, 2018
Morning Snack (Php 200/ pax)
Meal: -Tapsilog Php 90

-Beef Tapa Php 70

-Coffee Php 40
Lunch (Php 600/pax)
Meal: -Sisig Php 165

-Chicken Inasal Php 150
-Laing Php 135

-Cucumber Juice Php 40
Dessert: Leche Flan Php 110
Afternoon Snack (Php 200/pax)
Meal: -Buko Pie Php 45

-Sotanghon Php 85
-Turon Php 30
Beverage: -Coconut Juice Php 40
Dinner (Php 600/pax)
Meal: -Arroz Caldo Php 60

-Crispy Pata Php 230

0932-542-1376
-Paksiw Php 180
Dessert: -Pastillas de Leche Php 50

-Pili Tart Php 40
June 20, 2018
Morning Snack (Php 200/pax)
Meal: -Pancit Palamigan Php 70

-Bread Php 30
-Fresh Fruits Php 60

-Coffee Php 40
Lunch (Php 600/pax)

Meal: -Tinola Php 170
-Pork & Chicken Barbecue Php
150 -Paksiw Php 160

-Cucumber Juice Php 40
Dessert: Fruit Salad Php 80
Afternoon Snack (Php 200/pax)
Meal: -Sotanghon Php 90

-Turon Php 50
- Puto Php 20
Beverage: -Coconut Juice Php 40
Dinner (Php 600/pax)
Meal: -Lechon Php 220

-Crispy Pata Php 160
-Caldereta Php 140
Dessert: -Pastillas de Leche Php 40

0932-542-1376
TRAVEL AND TOURS
The Atos Travel and Tours are responsible in making the itineraries of the
participants. The Itineraries are listed below:
-Intramuros -Rizal Park

- Venice Piazza McKinley -Manila Baywalk
-National Museum

0932-542-1376
SAFETY AND SECURITY
Our team has a proven understanding of the safety and security that the event must
have. There will be police men and security guards in all respectively places to protect the
participants in any possible situations.
PROMOTION AND ADVOCACY
The promotion of this event will take a huge part in looking for possible sponsors and
partnership. Promoting the event itself and also our brand in events industry in general. By
generating attention, we may reach potential customers who aren't familiar with our company
and and services that we are offering.
The advocacy of this event will help not just the Philippines but also other ASEAN
Countries that will boost their economy through Hospitality Industry.
AUXILLIARY SERVICES
It provides a wide range of products and services to enhance the educational

experience. We serve a vast and diverse customer base that includes students, faculty, staff,
alumni, parents and visitors.
SPONSORSHIP AND EXHIBITION
Minor Sponsor. (P 10,000 – P 100,000 worth of Cash or Gift Certificate)

Sponsorship packages:
a. Live acknowledgement during the said event duration
b. Live Radio Advertisement during the said event duration
c.
d. 2 Tickets in the “1st ASEAN Hoteliers’ Congress” and invited to the Gala Night of
the ASEAN Participants with other VIPs, Politicians, and Promising Business
Men and Women. This will help the sponsors in building linkages to other
business.
Major Sponsor. (P 100,001 – P 200,000 worth of Cash or Gift Certificate)

Sponsorship Packages:
a. Live acknowledgement during the said event duration
b. Live Radio Advertisement during the said event duration

City 0932-542-1376
c. 4 Tickets in the “1st ASEAN Hoteliers’ Congress” and invited to the Gala Night of
the ASEAN Participants with other VIPs, Politicians, and Promising Business
Men and Women. This will help the sponsors in building linkages to other
business.
CONTINGENCY AND CRISIS MANAGEMENT

Earthquake Ambulance and rescuer -outside the venue
are always ready in the
event venue
Cuts and Wounds First aid kits are available -inside the venue
at the venue and we also
have medical team to
assist.
Stampede We also have security -around the venue

guards in the venue
for safety.
Bomb Threat We have police men in -around the area

the area for safety and
security in case
something happens.
Typhoon We have rescuer and -whole Bicol Region

medical team that will
help the guest. If there
will be a typhoon, event
will be
cancelled and will be
moved on the later date.
Fire Fire exits are available -inside the venue

in the venue in case of
emergency.
Volcanic Eruption Emergency exits and -inside the venue

safe zones are there in
the
venue. Medical teams
will assist you in case
of
volcanic eruption.

0932-542-1376
CONTRACT OF AGREEMENT
This agreement is entered into this th day of 2018 in Legazpi City, Philippines, by and
between;
Abigail N. Gimoro, with address at Washington Drive, Legazpi City, Philippines, as
the organizer of the event;
The organizer will provide the safety and security of the venue for its participants; The
organizers are not responsible to the participants that will break the rules during the event
that may cause accident to them. They will sign a waiver before starting the event; Official
photographer is designated every event;
There will be Photobooth on the last night of the event, AND
Alexis Tan is the one who communicates with the event organizer in behalf of the
Association of Administrators inhospitality, Hotel and Management Educational Institutions
(AAHRMEI);
The client is required of 50% down payment upon reservation;
50% is given before the event of the agreed date;
Refund policy process is 3-6 months (must follow refund of the company); Sudden
change of the date from the agreed final proposal will be charged accordingly; All expenses
which is not part of the package or proposal should be paid during the event;
Changes in the proposal except for upgrade will be charged 3% SERVICE CHARGE; All fees
during the event will be charged by the client such as (electricity fee, entrance fee, and
lights);
Corkage is not part of the package; corkage is paid during the event;
Food/ transportation for the coordinators will be shouldered by the company. Not unless
directives of the client;
Every time the coordinator proposed proposals please make sure you have a copy and
signature with date and time;
Excess of agreed pax will be charged per Diem accordingly in the package; Indecency,
misbehavior of coordinators should be reported to the Head Coordinator/ Managing Director;

City 0932-542-1376
Letter of dissatisfaction should be given for failure of meeting the proposal/
services; All packages are not convertible to cash;
Re-selling of the packages is allowed.
Contract Agreement to the Sponsors;
a. The organizer is responsible for the promotional and advertisement of the event
for the exposure of sponsors that will be participating in the said event. b. The
organizer will also provide the tarpaulins, flyers and other Marketing medium with
the company logo of the sponsors and partners.
c. Minors Sponsors will have the following exposures:
- Radio advertisement, logo presentation during the event, and company
logo in the tarpaulins, flyers and other Marketing medium.
- 2 Tickets in the “1st ASEAN Hoteliers’ Congress” and invited to the
Gala Night of the ASEAN Participants with other VIPs, Politicians,
and
Promising Business Men and Women. This will help the sponsors in
building linkages to other business.
d. Major Sponsors will have the following exposures:
- Radio advertisement, logo presentation during the event, and
company logo in the tarpaulins, flyers and other social media
medium.
- 4 Tickets for “1st ASEAN Hoteliers’ Congress” and invited to the Gala
Night of the ASEAN Participants with other VIPs, Politicians, and
Promising Business Men and Women. This will help the sponsors in
Contract Agreement to the Suppliers;
e. The organizer is responsible for the promotional and advertisement of the event
for the exposure of suppliers that will be participating in the said event. f. The
organizer will also provide the tarpaulins, flyers and other Marketing medium with
the company logo of the suppliers for them to be acknowledge.

City 0932-542-1376
g. Suppliers will have the following exposures:
- Radio advertisement, logo presentation during the event, and company
logo in the tarpaulins, flyers and other Marketing medium.
- 2 Tickets in the “1st ASEAN Hoteliers’ Congress” and invited to the
Gala Night of the ASEAN Participants with other VIPs, Politicians,
and
Promising Business Men and Women. This will help the suppliers in
WITNESSETHTHAT
WHEREAS, the organizer will stage an event, entitled the “1st ASEAN Hoteliers’
Congress” on June 19-21, 2018 at Mall of Asia Arena, Pasay City.
And as a client, we are obligated to attend and participate to the said encounter and
agreed to the terms and conditions by the organizer for completing the 3 day convention.
In witness whereof, each of the parties hereto has affixed their signatures on this
th day of 2018 in Legazpi City, Philippines.
Abigail N. Gimoro Mike Alex Tan

Organizer and Signature Client Name and Signature
Serene Vander
Witness Name and Signature Notary Public

City 0932-542-1376
PURCHASE ORDER (SAMPLE FORM)
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FINANCIAL PLAN (DETAILED)
A. Projected Revenue
∙ Registration Fee
REGISTRATION FEE PAX TOTAL
Php 20,000 2,000 Php 40,000,000.00

TOTAL= 2,000 PHP 40,000,000.00
∙ Sponsorship
COMPANY AMOUNT
Philippine Airlines 200,000
Globe 100,000
Manila Hotel 200,000
SM 100,000
ABS-CBN 150,000
Nestle Philippines 50,000
San Miguel Corporation 145,000
P&G Corporation 30,000
Sea Oil 69,000
Del Monte Quality 35,000
TOTAL: 1,079,000.00
*Major Sponsor (Php 200,000-100,000 worth of Cash or in kind) *

*Minor Sponsor (Below Php 100,000 worth of Cash or in kind) *
TOTAL REVENUE= Php 41,079,000.00

City 0932-542-1376
B. Projected Expenses
∙ Logistics
Decorations Php 20,000
Lights and Sounds Php 30,000

Photo Booth Php 20,000
LED Wall Php 30,000
TOTAL= PHP 100,000
∙ Food and Beverages

DAY DETAILS TOTAL
AM Snack 200 x 2,000 participants x 3 days Php 1,200,000
Lunch 600 x 2,000 participants x 3 days Php 3,600,000
PM Snack 200 x 2,000 participants x 3 days Php 1,200,000
Dinner 600 x 2,000 participants x 3 days Php 3,600,000
TOTAL= PHP 9,600,000
∙ Accommodation
DETAILS TOTAL
Manila Hotel Php 2,000/ per day x 3 days Php 12,000,000.00

x 2,000 participants
Manila Hotel Php 2,000/ per day x 3 days x Php 24,000

4 Guest Speakers
TOTAL= PHP 12,024,000
∙ Talent Fee
SPEAKER TALENT FEE
Josiah Go Php 35,000

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Maria Miniana Php 30,000
Kian Kazemi Php 40,000
Rebecca Lee Php 45,000
TOTAL= Php 150,000

∙ Program and Invitation
Programs Php 10,000
Invitations Php 30,000
Certificates Php 20,000
Tokens Php 20,000
Prices Php 50,000
Raffle Php 50,000
TOTAL= PHP 180,000
∙ Venue
Hall Php 50,000 x 3 days
TOTAL= PHP 150,000
∙ Promotion and Advertisement

Tarpaulins and Flyers Php 40,000
Radio Visit Php 35,000
TOTAL= PHP 75,000
∙ Transportation
Transportation Php 50,000
TOTAL= PHP 50,000
∙ Miscellaneous = Php 30,000

∙ Contingency (10%) = Php 2,230,900

City 0932-542-1376
TOTAL PROJECTED EXPENSES= Php 24,539,900
FINANCIAL PLAN (SUMMARIZED)
A. Projected Revenue:
Registration Php 40,000,000
Sponsorship Php 1,079,000
TOTAL: PHP 41,079,000
B. Projected Expenses
Logistics Php 100,000
Food and Beverages Php 9,600,000
Accommodation Php 12,024,000
Talent Fee (Guest Speakers) Php 150,000
Program and Invitation Php 180,000
Venue Php 150,000
Promotion and Advertisement Php 75,000
Transportation Php 50,000
Miscellaneous Php 30,000
Contingency (10%) Php 2,230,900
TOTAL: PHP 24,539,900
C. Projected Income/ Profit:

Revenue Php 41,079,000
Expenses Php 24,539,900
NET INCOME: PHP 16,539,100
Less: Professional Fee Php 100,000
TOTAL INCOME: Php 16,439,100

0932-542-1376
Projected Profit: 40.02% PROTOCOL FOR STAFFS
∙ Smoking is prohibited in the venue. In case that you will be caught, you will be asked to
leave the venue.
∙ All staff requires wearing I. Ds and designated uniforms during the event. ∙ Organizers
and committees may arrive to the venue an hour before the event. So, all the staff are
required to be in the venue in their designated call time.
∙ All staff must attend the event.
∙ Wearing slippers or inappropriate clothes are not allowed in the venue. ∙
Firearms are not allowed to bring except for the security personnel and police.
Protocol for the Participants
∙ All participants must attend the said event for 5 days. There will be registration every
day.
∙ Guest is not allowed to go or leave the venue when it is not yet done unless there is an
emergency situation.
∙ Smoking is allowed ONLY in designated areas.
∙ Delegates are not allowed to drink alcoholic beverages inside the venue. ∙ Guest will be
responsible for any loss or damage to the venue’s property caused by them.
∙ Only participants and organizers are allowed inside the event.
∙ Electronic devices must be in silent mode during seminar.
∙ Participants must always put their nameplates given by the event organizers in order for
them to be recognized.
∙ Wearing slippers, sando and shorts are not allowed to the venue.

City 0932-542-1376

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January 12, 2018

We’re looking forward to work with you.

Thank you and God Bless!

Washington Drive, Legazpi

The Association of Administrators in Hospitality, Hotel and Restaurant Management

Washington Drive, Legazpi

Washington Drive, Legazpi City

Washington Drive, Legazpi City

Washington Drive, Legazpi City

Washington Drive, Legazpi City

Logistics Head: Chai Ala Oversees the

Lovi Domingo communicating with

Finance Head: Aimee Falcotelo Plans and budgets the

Food Head: Jury Barcenas Checks the food and

Washington Drive, Legazpi City

Martine See that will promote the

Documentation Head: Dani Calleja During the event, they

Production Head: Danica Epino Responsible for all the

Secretariat Head: Rona Esquillon Responsible for all the

Security Head: Brynt Miraflor Responsible for the

Logistics Finance Food Marketing

Mall of Asia Arena

Washington Drive, Legazpi City

Philippine International Convention Center

Washington Drive, Legazpi City

ACTIVITIES JAN. FEB. MARCH APRIL MAY JUNE

∙ Planning for the event 4-10

∙ Meeting clients for 12

∙ Signing of contract to 13-16

∙ Setting Committees 19-23

∙ Briefing each committee 25

∙ Making sponsorship 26-31

∙ Finding and meeting 1-28

∙ Signing contract with 10-15

∙ Looking for possible 1-15

∙ Signing contract with 18-

∙ Budgeting 4-10 4-7

∙ Approving caterer to the 1-2

∙ Finding accommodation 1-28

∙ Making program 10-12

∙ Finalizing guest list 25

∙ Distributing invitations 1-24

∙ Checking the venue’s 4

∙ Printing tarpaulins and 20

∙ Posting advertising 21-30

∙ Radio Visit for 1-10

∙ Completing the materials 28

∙ Decorating the Venue 18

∙ Finalizing the proposal 20

∙ Checking the 25-31

∙ Make sure that the venue 19-21

∙ Checking the facilities 10

∙ Assist the guests 19-21

∙ Assist the guest 19-21

∙ Assisting the guest 19-21

∙ Checking caterer 19-21

∙ Overlook the flow of the 19-21

∙ Sending Thank You Card 21

∙ Sending Thank You Card 22-30

5:00-6:00 Call time of the Organizers and Staff

6:00-8:00 Arrival of the participants, VIPs, sponsors and

9:00-10:00 Morning Snack

10:00-10:30 1st Day Recap