RN No.

REGISTRATION
NOTICE
Section 2.16 Date:
OPERATIONS

IMT-001 Revision No.

ISO 9001:2008 CYCLE COUNT

Distribution : Inventory Management Team

Registration Revision
Date Name Revision History Details
Notice No. No.

0 04/29/16 IM Supervisor Origination

No. of
Prepared by: Reviewed by: Reviewed by: Approved by: Noted by: Copy
Holders

(Form1/Rev.0)

Head of Logistics Document

IMT Supervisor IMT Manager QMR
Operations Controller
Date: Date: Date: Date: Date:

2GOLI-BPQ-002 (Form 1/Rev. 0)

 Page No.
PROCEDURES AND WORK
1/3
INSTRUCTIONS MANUAL
Section 2.16 Date:
OPERATIONS

IMT-001 Revision No.

CYCLE COUNT

OBJECTIVE:

To provide procedural guidelines in conducting Cycle Counting.

SCOPE:

This procedure shall cover the daily cycle count activities up to stock adjustment in the
system.

RESPONSIBILITY:

IM Stock Control Assistant

 Responsible in leading the Cycle Counting activity, preparing Count Sheets and
generating ending inventory in the system. Also ensures complete, accurate, and
timely submission of the results of the physical count, request for inventory
adjustment if needed and suggests Action Items to implement to address inventory
variance.

IM Counter
 Responsible in conducting accurate physical counting of the items that are
scheduled for count.

IM Supervisor / IM Manager
 Responsible in validating the Cycle Count Report, approving inventory adjustment
and providing action items to help minimize variances and improving inventory
accuracy.

REFERENCE:
Agreed blueprint & process flow with client

DEFINITION OF TERMS:

SKU or Stock Keeping Units

 Inventory term or code serves as identifier for an item or material.

Count Sheets
 Form used during cycle count.

SAF or System Adjustment Form

 Form used as reference for request for Inventory Adjustment found during cycle
count.

Prepared by: Reviewed by: Approved by:

IMT Supervisor IMT Manager QMR Head of Logistics Operation

(Form2/Rev.2)
 Page No.
PROCEDURES AND WORK
2/3
INSTRUCTIONS MANUAL
Section 2.16 Date:
OPERATIONS

IMT-001 Revision No.

CYCLE COUNT

PROCEDURE:

Support
Responsible
Activity Documentation
Person
Used

1. Generates inventory balance in system for Operations Assistant Bin Check List
bin checking of lanes to be counted

2. Generates inventory balance in system for IM Stock Control Cycle count

scheduled SKU’s to be counted Assistant calendar

3. Prepares Count Sheets and performs actual IM Stock Control

Count Sheet
counting. Assistant

IM Stock Control
4. During count proper, counting is per Lane as Assistant &
Count Sheet
indicated in the count sheets Warehouse
Representative

5. Validates the physical count versus inventory

balance in the system;
5.1 In the event that there will be IM Stock Control
disparity (as to quantity) it will be Assistant
adjusted in the system and the
physical stocks will be segregated for
reconciliation;

6. Consolidate and prepares an Inventory

Record Accuracy / Count Result and sends it
IM Stock Control Cycle Count IRA
to concerned parties. Initial result must be
Assistant Report
sent not later than 5PM of the day of
counting.

Prepared by: Reviewed by: Approved by:

IMT Supervisor IMT Manager QMR Head of Logistics Operation

(Form2/Rev.2)
 Page No.
PROCEDURES AND WORK
3/3
INSTRUCTIONS MANUAL
Section 2.16 Date:
OPERATIONS

IMT-001 Revision No.

CYCLE COUNT

PROCESS FLOW:

Prepared by: Reviewed by: Approved by:

IMT Supervisor IMT Manager QMR Head of Logistics Operation

(Form2/Rev.2)