PHILIPPINE SOCIETY OF MINING ENGINEERS

BICOL UNIVERSITY STUDENT CHAPTER Second

Semester | A.Y. 2022-2023

PROJECT PROPOSAL

I. TITLE: 2ND GENERAL ASSEMBLY: EMphasizing

Developments, EMulating Excellence

II. PROPONENTS: KENJHIE R. ALFONSO

1st Year Board of Director President, PSEM-BUSC
Executive Chairman

JACELLE ANNE A. CUEBILLAS

1st Year Board of Director PIO, PSEM-BUSC
Executive Chairman

HANIKA M. SAMANIEGO
President, PSEM-BUSC
Co-Chairman

III. PARTICIPANTS: ENGR. AMELIA B. GONZALES, Ph.D.

Dean, Bicol University College of Engineering

ENGR. VICTOR M. FLORECE

Department Head, EM Department

PSEM-BUSC OFFICERS A.Y. 2022-2023

BS MINING ENGINEERING STUDENTS

IV. RATIONALE

The end of the semester break marks a new chapter as the second semester dawns for each
bonafide student at Bicol University. It is imperative that an organization find a way to review
and analyze its efforts so far and, consequently, set and outline its course of action for the future.
The Bicol University Student Chapter of the Philippine Society of Mining Engineers will hold its
second official general assembly on February 3, 2023, at 12:45 PM in the college of engineering
gym, with the theme “EMphasizing Developments, EMulating Excellence.”

This event will be the second general assembly of the Mining Engineering Department for the
academic year 2022-2023. The gathering aims to present and discuss organizational
accomplishments and financial reports, address suggestions and questions, and lastly, discuss
other matters for the organization to take into consideration. This activity will also serve as an
avenue and opportunity to promote healthy camaraderie and inclusivity among the mining
 engineering students while providing a platform for academic concerns, social discussions, and
departmental progress.

V. INTRODUCTION

As a logical consequence of recovery efforts from the effects of the COVID-19

pandemic, the disposition in higher education is transitioning toward a safe return to
physical grounds and bringing students back to school campuses. As the new
semester commences, it is crucial for an organization to look back at its
accomplishments thus far, recognize key areas for improvement, and establish an
initial conceptual framework for its future endeavors.

With this, the Philippine Society of Mining Engineers—Bicol University Student

Council will be conducting its 2nd General Assembly for the academic year 2022–
2023, which is set to transpire on the afternoon of February 3, 2023, at the Bicol
University College of Engineering Gymnasium. It mainly strives to discuss more about
the organization's initiatives for the current semester. Furthermore, reports on the
accomplishments and finances from the previous semester will be delivered and
explored at the meeting. Moreover, it will give mining engineering students from
various year levels an opportunity to interact with one another and establish rapport
with each other.

VI. OBJECTIVES

The goal of this event is to gather all the current BS Mining Engineering students of
Bicol University to discuss and examine both the past and future course of action of
the PSEM-BUSC, all while fostering solidarity and cultivating social discipline.
Specifically, the assembly aims to:

1. Present the detailed program of activities for the second semester;

2. Discuss the accomplishment and financial reports for the past semester;

3. Talk about the organization’s income generating project (IGP) for this
academic year and;

4. Showcase the students’ talents through their intermission numbers;

5. Impart substantial and inspirational words to the participants for them to

keep going and striving;

6. Hone the students’ behavior when it comes to attending significant

occasions like general assemblies, and;

7. Foster camaraderie and rapport among the current BS Mining

Engineering Students of Bicol University

VII. DATE AND VENUE

Date: February 6, 2023 at 12:30 PM
Venue: Bicol University College of Engineering Gymnasium.
VIII. PROJECT COMPONENTS

A. TARGET SCHEDULE FOR THE COMPLETION OF TASKS (PRE-EVENT)

Date Task

January 20-25, 2023 Sending of proposal to BUCENG Dean, PSEM

BUSC Adviser, and CSA Coordinator.

January 26-31, 2023

Dissemination of invitations to the BUCENG Dean,
PSEM BUSC Adviser, and to the Guest Speaker.

February 3-4, 2023

Publicizing of promotional materials on the
organization’s social media accounts

February 5, 2023 Finalizing of script to be utilized by the masters

of ceremony.

February 5, 2023 Sending of PowerPoint Presentation to the

Technical Committee for preparation.

February 5, 2023 Collection of materials for the ice breakers

and intermission numbers (if applicable)

Event Dry Run

February 5, 2023

B. POLICIES AND GUIDELINES DURING THE EVENT

The participants of the event are expected to strictly observe the following policies
and guidelines before, during, and after the event proper:

1. All BS Mining Engineering Students are mandated to attend the general

assembly. Monitoring of attendance for each year level will be required.
2. The PSEM BUSC Officers are expected to fulfill their roles and responsibilities
mainly by following the project deadlines, as well as committing their time and
expertise to achieving the event’s success.
3. The PSEM BUSC Officers will wear their organizational uniform.
4. Pre-recorded speech videos may be an option for the guest(s) who will be
taking part in the event.
5. Ice breakers and intermission numbers in between the event’s conduct should
be done live.

C. PROCESS OF PLANNING

Each committee is given responsibilities to fulfill in order to ensure the event's

realization and success.
 EXECUTIVE CHAIRMAN

- The event's overall production is expected to be completely under the executive

chairman's control and supervision before, during, and after the event. They are
in charge of steering the project and have the power to delegate tasks to the
officers so that conflicts can be promptly fixed at any given time.

CO-CHAIRMAN

- The co-chairmen of the event are to assist the executive chairman in any way
they can. Specifically, they are to meet any requests and demands assigned to
them by the executive chairman related to the event at hand.

SECRETARIAT’S COMMITTEE

I. In charge of overseeing the recording of attendance during the entirety

of the event
II. Taking documentation during the event.
III. Summarized report after the event.
IV. Assisting the Invitations and Requests’ Committee

MASTERS OF CEREMONY

I. Introducing speakers or performers, unveiling agenda items, and

commending sponsors
II. Ensure there is a smooth transition between the program's sections and
maintain the event's steady pace within the time allotted III. Cultivate a
sense of excitement and enthusiasm

CERTIFICATION AND PUBLICATION’S COMMITTEE

I. Securing that the invited guests and specific speakers will get their
respective certificates.
II. Drafting and production of publication materials to be posted on the
organization’s social media page(s).
III. Other factors concerning lay-outs and designs. IV. Creating captions for
the publication materials.

INVITATIONS AND REQUESTS’ COMMITTEE

I. Writing and sending of invitation letters to the PSEM-BUSC adviser, and

other invited guest(s) or speaker(s).
II. Organizing letters of invitation and/or requests, specifically to
individuals or organizations outside the college (e.g., potential
sponsors, etc.,).
III. Assisting the Secretariat’s Committee.
 FINANCE COMMITTEE

I. Take charge of any matters concerning finances.

II. Act as the overall main officers delegated for financial affairs.

TECHNICAL COMMITTEE

I. Collecting important files and presentations to be used by the speakers

and/or guest(s).
II. Preparing the technical equipment such as the laptop and projector prior
to the start of the event.
III. Back-up or alternative plans in case of unwanted power interruption
as well as internet loss, and technical difficulties.
IV. Documentation of the event.
V. Assisting the Certifications and Publication’s Committee.

ENTERTAINMENT COMMITTEE

I. Management of the intermission number(s).

II. Taking charge of the different ice breakers throughout the event.
III. Setting the atmosphere of the event in order to maintain the participants

UPDATES AND INFORMATION COMMITTEE

I. Updating and disseminating relevant information to the target students

regarding the event.
II. Posting of publication materials on the official social media page(s). III.
Act as the main information officers for the said event.

VENUE COMMITTEE

I. In-charge of setting up the place for the event and making sure that the
materials and equipment are prepared.
II. Tasked to purchase the snacks for the event.

IX. ACTIVITY SPECIFICATIONS AND LOGISTICS REQUIREMENT

Time Activity In Charge / Moderator

12:00 NN – 12:30 PM Preliminaries All Officers
(Set-up / Preparations)

12:30 PM – 1:30 PM Registration Board of Directors

1:31 PM– 1:35 PM Acknowledgement of Sponsors and JANESSA T. AÑONUEVO
Participants 3rd Year BOD-President, PSEM-BUSC

HERSHEY R. SABATER
Deputy Secretary General, PSEM- BUSC

1:36PM – 1:45 PM Invocation HARVEY M. ROSIN

Philippine National Anthem Co-creative Officer, PSEM-BUSC
Bicol University Hymn
(Audio Visual Presentation) ARTHUR R. FAJARDO
4th Year BOD President, PSEM-BUSC

ALJIE M. BENITO
4th Year BOD PIO, PSEM-BUSC
1:46 PM – 2:00 PM Words of Welcome ENGR. VICTOR M. FLORECE
Department Head, Mining Engineering
2:01 PM – 2:15 PM Message ENGR. AMELIA B. GONZALES, Ph.D.
Dean, BU College of Engineering

2:15 PM – 2:25 PM Intermission Number / Ice ARTHUR R. FAJARDO

Breaker 4th Year BOD President, PSEM-BUSC

MARTIN P. IMPERIAL
3rd Year BOD - PIO, PSEM-BUSC

JACELLE ANNE CUEBILLAS

2:26 PM – 3:00 PM
Presentation of Accomplishment
Report and Financial Reports for
A.Y. 2021 – 2022
1st Year BOD - PIO, PSEM-BUSC
DANICA MARIE M. REOVEROS
Secretary General, PSEM – BUSC
SALVE IZZY G. DAEP
Finance Officer, PSEM-BUSC

3:10 – 3:20 PM Distribution of Snacks Board of Directors

3:20 – 3:35 PM

Discussion of Detailed Activities HANIKA M. SAMANIEGO

for the Second Semester A.Y. President, PSEM BUSC
2022 – 2023

3:35 PM – 3:50 PM Discussion on Departmental Fee CHERISH R. SABATER

for Second Semester, A.Y. 2022 Deputy Finance Officer, PSEM BUSC
– 2023
MELLIE ANGEL S. BONCACAS
Auditor, PSEM BUSC
3:50 – 4:00 PM Intermission Number / Ice
Breaker EMARI LAUREN M. SAMAR
Co-creative Officer, PSEM-BUSC

NOERA MIE M. DELLOSA

2nd Year BOD - President, PSEM-BUSC

VINCENT M. MAGHIRANG
2nd Year BOD - PIO, PSEM-BUSC
4:00 – 4:30 PM Open Forum / Questions All Officers
4:30 – 4:40 PM Mining Merch Raffle ELAINE THERESE O. QUIROS
Chief Creative Officer, PSEM-BUSC

PAOLA VIVIEN DELOS Z. SANTOS

Business Manager, PSEM BUSC
4:40 – 4:50 PM Closing Remarks JACELLE ANNE CUEBILLAS
1st Year BOD - PIO, PSEM-BUSC
4:50 – 5:00 PM Photo Opportunity / ARTHUR R. FAJARDO
Documentation 4th Year BOD President, PSEM-BUSC

EMARI LAUREN M. SAMAR

Co-creative Officer, PSEM-BUSC

ALJIE M. BENITO
4th Year BOD PIO, PSEM-BUSC
5:00 PM ADJOURNMENT

X. MATERIALS AND EQUIPMENT NEEDED

• Sound system
• Chairs
• Tables
• Projector
• Projector screen
• Thermal scanner
• Alcohol
• Four (4) long folders for registration

XI. SOURCE OF FUNDING

Internal Fund
Sponsorship
 XII. BUDGETARY REQUIREMENTS

Sponsorship: Php 1, 000.00

Unit Description Quantity Unit Cost Total Cost
Piece Food (Ensaymada) 175 15 Php 2,625
Piece Drinks (Water Jug) 2 30 Php 60
Pack Paper Cups 4 packs 50 Php 200
(50 pcs / pack)
Php 2, 885

XIII. EVENT COMMITTEES

Executive Chairman: KENJHIE R. ALFONSO

1st Year BOD – President, PSEM-BUSC

JACELLE ANNE A. CUEBILLAS

1st Year BOD – PIO, PSEM-BUSC

Co-Chairman: HANIKA M. SAMANIEGO

President, PSEM-BUSC

Secretariat’s Committee: DANICA MARIE M. REOVEROS

Secretary General, PSEM-BUSC

HERSHEY R. SABATER
Deputy Secretary General, PSEM-BUSC

Masters of Ceremony: JANESSA T. AÑONUEVO

3rd Year BOD – President, PSEM-BUSC

CHERISH R. SABATER
Deputy Finance Officer, PSEM-BUSC

Certification and Publications Committee: ELAINE THERESE O. QUIROS

Chief Creative Officer, PSEM-BUSC

HARVEY M. ROSIN
Co-Creative Officer, PSEM-BUSC

Invitation and Requests’ Committee: KERWIN TRENT M. GABAT

External Vice President, PSEM-BUSC

JASHMINE DOLZ M. BARRIENTOS

Internal Vice President, PSEM-BUSC
Finance Committee: SALVE IZZY G. DAEP
Finance Officer, PSEM-BUSC

CHERISH R. SABATER
Deputy Finance Officer, PSEM-BUSC

MELLIE ANGEL S. BONCACAS

Auditor, PSEM-BUSC

Technical Committee: HARVEY M. ROSIN

Co-Creative Officer, PSEM-BUSC

ARTHUR R. FAJARDO
4th Year BOD – President, PSEM-BUSC

ALJIE M. BENITO
4th Year BOD – PIO, PSEM-BUSC

Entertainment Committee: ARTHUR R. FAJARDO

4th Year BOD – President, PSEM-BUSC

MARTIN P. IMPERIAL
3rd Year BOD – PIO, PSEM-BUSC

EMARI LAUREN M. SAMAR

Co-creative Officer, PSEM-BUSC

NOERA MIE M. DELLOSA

2nd Year BOD – President, PSEM-BUSC

VINCENT M. MAGHIRANG
2nd Year BOD – PIO, PSEM-BUSC

JACELLE ANNE A. CUEBILLAS

1st Year BOD – PIO, PSEM-BUSC

Venue Committee: HANIKA M. SAMANIEGO

President, PSEM – BUSC

JASHMINE DOLZ M. BARRIENTOS

Internal Vice President, PSEM-BUSC

DANICA MARIE M. REOVEROS

Secretary General, PSEM-BUSC

HERSHEY R. SABATER
Deputy Secretary General, PSEM-BUSC

MELLIE ANGEL S. BONCACAS

Auditor, PSEM-BUSC
 SALVE IZZY G. DAEP
Finance Officer, PSEM-BUSC

CHERISH R. SABATER
Deputy Finance Officer, PSEM-BUSC

ELAINE THERESE O. QUIROS

Chief Creative Officer, PSEM-BUSC

ALJIE M. BENITO
4th Year BOD – PIO, PSEM-BUSC

Updates and Information Committee: REA MAE L. DE AUSTRIA

Communications Officer, PSEM-BUSC

EMARI LAUREN M. SAMAR

Co-creative Officer, PSEM-BUSC

KENJHIE R. ALFONSO
1st Year BOD – President, PSEM-BUSC
Prepared by:

KENJHIE R. ALFONSO
Executive Chairman 1st Year BOD - President, PSEM - BUSC

JACELLE ANNE A. CUEBILLAS HANIKA M. SAMANIEGO

Executive Chairman Co-chairman
1st Year BOD - PIO, PSEM - BUSC President, PSEM - BUSC

Noted by:

ENGR. VICTOR M. FLORECE

Adviser, PSEM - BUSC
Mining Engineering Department Chair

Recommending Approval:

ENGR. HANA MYKA C. GATON

College Student Affairs and Services Coordinator
Bicol University – College of Engineering

Approved by:

ENGR. AMELIA B. GONZALES PH.D.

Dean, Bicol University – College of
Engineering