Inception Report

GOVERNMENT OF NEPAL MINISTRY OF AGRICULTURE AND
LIVESTOCK DEVELOPMENT RURAL ENTERPRISE AND ECONOMIC

DEVELOPMENT ECONOMIC CORRIDOR OFFICE
DHANKUTA, NEPAL
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ON CONSULTING SERVICES FOR
“ DETAILED DESIGN AND DETAILED PROJECT REPORT (DPR) OF OF
MUNICIPAL LEVEL AGRICULTURE AND LIVESTOCK SERVICES CENTER”.
CONTRACT ID: MOALD-259545-CS-CQS-DPR-DKT
Submitted By:
SiTAA JV
SEPTEMBER, 2022
Post Box No- 2458 Tel: (977)- 1 -
5549045 / 01-6914281 E-mail:
Sitaraconsult.np@gmail.com
info@sitaraconsult.com.np
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Acknowledgement
We are thankful to Rural Enterprise and Economic and Development Project, Economic Cooridor
Office Dhankuta, for giving us an opportunity to undertake the "Consulting Services on “Detailed
Design and Detailed Project Report (DPR) of Municipal Level Agriculture and Livestock Service
Center."
We sincerely express our gratitude to Senior Agriculture Officer Dr. Indra Narayan Shah and other
supporting staff on entrusting the job and cooperation extended to us for entire study period. Also,
we would like to thank to the experts of SITARA-ECoCoDE-CIAS JV Consult Pvt. Ltd. for providing
necessary help and information required for the study.
SITARA-ECOCODE-CIAS JV
Patandhoka, Lalitpur
September, 2022.
List of Abbreviations
ADS- Agriculture Development Strategy AMSL- Average Mean Sea Level BOQ- Bill of Quantities
CAIDMP- Center for Agricultural Infrastructure Development and Mechanization Promotion
CBS- Central Bureau of Statistics
DADO- District Agriculture Development Office
SITARA-ECOCODE-CIAS JV 1
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DCCI- District Chamber of Commerce and Industry
DoA- Department of Agriculture
DPR- Detailed Project Report
EMAP- Environment Management Action Plan
FGD- Focus Group Discussion
GDP- Gross Domestic Product
MoFAGA- Ministry of Federal Affairs and General Administration
REED- Rural Enterprises and Economic Development
ToR- Terms of Reference
VDCs- Village Development Committees
TOC- Table of Contents

MoALD- Ministry of Agriculture and Livestock Development
Table of Contents
Acknowledgement .......................................................................................................................................... 1
List of Abbreviations.........................................................................................................................................2
List of Tables.......................................................................................................................................................5
LIST OF FIGURES..............................................................................................................................................5
1............................................................................................................................................. INTRODUCTION
...............................................................................................................................................................................6
1.1................................................................................................................................................ Background
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..........................................................................................................................................................................6
1.2 Objectives ......................................................................................................................................... 7
1.3 Scope of Services.............................................................................................................................. 7
2 PURPOSED PROJECT AREA................................................................................................................10
2.1 Desk Study of Purposed Project area..........................................................................................10
2.2 Location and Site Description.......................................................................................................10
2.2.1 Pakhribas Municipality, Dhankuta, Nepal............................................................................11
2.2.2 Chathar Jorpati Rural Municipality, Dhankuta, Nepal.......................................................13
2.2.3 Aathrai Rural Municipality, Tehrathum, Nepal...................................................................16
2.2.4 Diktel Rupakot Majhuwagadhi Municipality, Khotang, Nepal.........................................18
2.2.5 Khada Devi Rural Municipality, Ramechhap, Nepal..........................................................21
2.2.6 Sunapati Rural Municipality, Ramechhap, Nepal................................................................23
2.2.7 Shivapuri Rural Municipality, Nuwakot, Nepal..................................................................25
2.2.8 Melamchi Municipality, Sindhupalchowk, Nepal................................................................27
2.2.9 Chauri Deurali Rural Municipality, Kavrepalanchok, Nepal.............................................29
2.2.10............................................................................ Golanjor Rural Municipality, Sindhuli, Nepal
....................................................................................................................................................................31
3 METHODOLOGY...................................................................................................................................34
3.1 Desk Study.......................................................................................................................................34
3.2 Field Work ......................................................................................................................................35
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3.3 Office Works ...................................................................................................................................43
3.4 Preparation and Approval of Final Report ................................................................................58
4 REPORTING ...........................................................................................................................................60
4.1 Inception Report.............................................................................................................................60
4.2 Detailed Project Report (DPR) .....................................................................................................60
4.3 Final Report ....................................................................................................................................60
4.4 Discussion and Approval of Final Report from Local Municipality......................................61
5 WORK SCHEDULE......................................................................................................................................62
5.1 Main Activities of the Assignment..............................................................................................62
5.2 Starting Date of Assignment.........................................................................................................63
5.3 Major Milestones............................................................................................................................64
Annex-I: Manning Schedule............................................................................................................................ 1
Annex-II: Work Schedule................................................................................................................................. 2
Annex-III: Checklist for Collection ................................................................................................................ 3

List of Tables
Table 4-1: Main Activities of the Assignment.............................................................................................62
LIST OF FIGURES
Figure 1: Different Municipal Agriculture and Livestock Service Centers to be studied under
REED Dhankuta..................................................................................................................................................10
Figure 2: Map of Pakhribas Municipality, Dhankuta, Nepal...............................................................11
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Figure 3: Map of Chathar Jorpati Rural Municipality, Dhankuta, Nepal..........................................14

Figure 4: Map of Aathrai Rural Municipality, Tehrathum, Nepal......................................................16
Figure 5: Map of Diktel Rupakot Majhuwagadhi Municipality, Siraha, Nepal....................................19
Figure 6: Map of Diktel Rupakot Majhuwagadhi Municipality, Siraha, Nepal....................................21
Figure 7: Map of Sunapati Rural Municipality, Ramechhap, Nepal..................................................23
Figure 8: Map of Shivapuri Rural Municipality, Nuwakot, Nepal.....................................................25
Figure 9: Map of Melamchi Municipality, Sindhupalchowk, Nepal..................................................27
Figure 10: Map of Chauri Deurali Municipality, Kavrepalanchowk, Nepal.........................................29
Figure 11: Map of Golanjor Rural Municipality, Bara, Nepal..................................................................31
1 INTRODUCTION
Physical: Nepal, a landlocked country, lies on the lap of the Himalayas bounded by Tibetan
Autonomous Region of People's Republic of China to the north and Republic of India in east, west
and south. Geographically, it is divided into three ecological strips - plain land in the south, hilly
area in the midland and mountain in the northern belt. There is a sharp increase in elevation as one
goes from the flat terrain of Terai in south (elevation about 58 amsl) towards Higher Himalayas in
the north (the highest peak of the World Mt. Everest-elevation: 8,848.86 amsl). Politically, it is
divided into seven provinces and local is divided into 77 districts & 753 local levels (including 6
metropolises, 11 sub-metropolises, 276 municipalities and 460 Rural Municipalities). The country
covers an area of 147,516 sq. km. Its length is about 885 km from east to west and width varies from
130 to 255 km. The census of 2021 estimates the population at 29.1 million out of which over 66% live
in the urban areas (considering municipalities, submetropolitan and metropolitan areas as urban)
and rest 34% live in rural areas, where although higher share of population lives in urban areas but
most of those area is devoid of basic agricultural infrastructure facilities. Land cover and population
in the three physiographic regions i.e. mountain, hills and terai of Nepal are 35%, 42%, 23% and
6.09%, 40.25% and 53.66% respectively. One of the basic problems of Nepalese economy is poor and
mostly reliant on agriculture but the marketing facilities has not been able to serve all the
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agriculture-based population living in the country.
1.1 Background
Agriculture provides livelihoods for more than 60 percent of Nepal's population and is estimated to
account for 25.8 percent of the Gross Domestic Product (GDP) in the fiscal year 2020/21 (Economic
Survey 2020/21). Agriculture sector has prime importance on country's economic development and
livelihood improvement, income generation, poverty alleviation and food & nutrition security.
The Government of Nepal with assistance of USD 80 Million credit from World Bank Group is
implementing the Rural Enterprise and Economic Development (REED) Project under the Ministry
of Agriculture and Livestock Development (MOALD). The project development objective is to
strengthen rural market linkages and entrepreneurship ecosystem; and create job opportunities as
the recovery actions from COVID-19.
This project is under implementation since March, 2021 and has five different components:
• Strengthening Market Linkages through Productive Partnerships;

• Strengthening the Entrepreneurship Ecosystem in the Federal Structure;
• Restoring and Strengthening COVID-19 disrupted food supply chain and local economy;
• Project Management;
• Contingent Emergency Response Component

This project is designed to support the market linkages, enhance the entrepreneurship
ecosystem and restore COVID-19 disrupted food and agriculture supply chain.
The ongoing project will support at least 940 productive partnerships under component 1,
institutional capacity development for more than 86 provincial and local governments (PLGs) for
improved delivery of key services in the agriculture sector, and more than 100 SMEs and aggrotech
startups under component 2. Under component 3, the project will build and maintain more than 150
infrastructures as municipal agriculture and livestock service center, value chain infrastructures and
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regional markets.
The OPD wants to solicit technical and financial proposal form interested qualified consulting
firms for preparation of detailed design and Detailed Project Reports (DPRs) for the proposed 10
municipal-level agriculture and livestock service centers.
1.2 Objectives
The objectives of the consultancy services is to carry out “Detailed Design And Detailed Project
Report (DPR) of Municipal-Level Agriculture and Livestock Service Centers” in
10 different municipalities.
The tasks to be carried out by the Consultant for the above activities are well elaborated in Terms of
Reference (TOR).
1.3 Scope of Services

The scope of work includes preparation of detailed design and DPR of Municipal Agriculture and
Livestock Service Centers in 10 locations but not limited to the followings:
A) Assemble a preliminary baseline
• Collect information about the site including geological maps, land use maps, the site’s
neighborhood and the accesses to the nearest motorable road.
• Record the present land use of the parcels being developed and the users. Identify the
present uses and users which would be affected by the planned development.
• Access present drainage facility, nearest natural drain, duration of ponding in normal year.
• Identify and describe the known physical cultural resources (historical, religious, or
architectural) as well as socially sensitive areas like schools, bazaars, temples, etc. within the
land parcels being developed and the adjoining parcels.
• Access availability and quality of water being used for drinking purpose.
• Access the distance to the city electric grid and reliability of power supply.
• Access the present practice of garbage and sewage disposal practice.
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B) Preliminary tasks
• Topographical survey covering the land parcels being developed, the adjoining parcels and the
accesses connecting these to the nearby motorable road. Also cover utilities and the storm water
drainage to the nearest natural watercourse in the topographical survey. Establish permanent
benchmarks at appropriate spacing to control the survey.
• Leveling survey with spot levels at 10m spacing with accuracy to draw contours with
0. 2m interval covering at least the area mentioned above. Additionally, the land parcels and
the access roads shall be divided into 2mX2m grid with a list of the coordinates (X, Y, Z) of each
corners of the grids.
• Adequate Geological/ Geotechnical Investigations (with 4 number of 8m deep boreholes for
buildings higher than 2 story, and 4 numbers of 2m deep pits for buildings up to 2 story), field
and laboratory tests to determine the bearing capacity.
• Material survey to identify the source, quality, and quantity of the construction materials and
location of the borrow pits and the quarries; identify disposal area for the dispose of surplus
materials.
C) Environmental, Social and Safety Considerations
• The DPR should take into consideration all probable impacts to the environment, local
communities, and the health and safety of both workers and surrounding communities by the
proposed works, and the design should mitigate or minimize such impacts and risks, with
inclusion of appropriate measures in the design. Also, best utilize the information collected
during baseline assessment.
• The DPR should incorporate climate and disaster risks by analyzing relevant hazard maps,
seismic maps, geotechnical maps, hydrological investigations, rainfall, drainage, floods, slope
failures and landslides risks among others.
• The DPR should include (i) E&S Screening Report, (ii) Project Specific ESMP, and (iii) COVID-19
protocols prescribed by GoN and the WB in designs, specification and associated construction
cost estimates, as appropriate.
D) Designs and Drawings
• All the design works must follow the requirement and standard code of practices required by
DUDBC and MOALD for similar facility.
• Preparation of conceptual design options for a minimum of (i) 1 store room; (ii) 2 office rooms;
(iii) 1 training hall cum meeting room; (iv) laboratory facilities; (v) Trevis/Automatic Case, (vi)
space for agrovet facilities and (vii) Utilities.
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• Based on the approved design option, detailed design to include the following shall be prepared:
o Architectural design of the building with adequate details for construction, o Structural
design of the building including bar-bending schedule,

o Plan layout and elevations of the building
o Sanitary and electrical details of the building
o Landscaping on the remaining area of the land parcel
o Boundary wall and gates
o Storm water drainage to the nearest point of disposal
o Water Supply system with the connection to the city mains andadditionally
augmented by ground water pumping
o Sewage treatment or disposal system for normal waste,
o Internal and external electrification with connection to the city grid and
additionally augmented by solar/battery backup for vital laboratory functions.
• Detailed design with specifications and cost estimate shall be based on the approved design
option.
• Preparation of BoQ and estimation of cost for unskilled labors for cash for work program.
• Prepare the specification of construction materials and work units (e.g. brick-work, RCC, PCC,
etc.) as per DUDBC guidelines.
• The design shall focus on energy efficiency and low maintenance cost.
• The drawings shall provide adequate details for construction, bar-bending schedule, splicing
schedule and detailed material estimation considering the available steel sections in Nepal or
nearby Indian cities.
• The designs shall include RCC structures, prefabricated structures, brick pavement or concrete
block pavement as appropriate.
• The design shall consider special requirements of the female and disabled users.
E) Getting Approval of Development Plans
• For all the developments, drawings as required by local municipalities and filling of forms in
order to get municipal approval shall be prepared.
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2 PURPOSED PROJECT AREA

2.1 Desk Study of Purposed Project area
During the course of preparing this proposal, the Consultant undertook various activities including
the study of the RFP and TOR to comprehend the Project, its present status and issues and problems
related to it. This exercise assisted the Consultant to develop an in-depth knowledge and
understanding on the extent of technical and managerial services required to successfully realize the
Project activities. The outcome of these activities formed the basis for planning and addressing the
approach, developing the methodology and preparing the work plan for the proposed services. The
project-related information and knowledge gained by the Consultant from these activities are
presented in following section. The activities undertaken by the Consultant and further findings
about the Project are briefly described in the following Sub-sections.
2.2 Location and Site Description

Proposed Projects lies in different locations within Dhankuta, Tehrathum, Khotan, Ramechhap,
Nuwakot, Sindhupalchok, Kavrepalanchok and Sindhuli districts. The location maps of the
proposed projects site are presented below:
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Figure 1: Different Municipal Agriculture and Livestock Service Centers to be studied

under Economic Cooridor Office, Dhankuta.
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2.2.1 Pakhribas Municipality, Dhankuta, Nepal

a) Geographic Location, Political and administrative centres:
Pakhribas is a municipality in Dhankuta District in Province No. 1 of eastern Nepal. At the time of the 2017
Nepal census it had a population of 22,078 people. Pakhribas municipality established on 2 December 2014
merging following VDCs: Pakhribas, Sanne, Phalate, Ghorlikharka and Muga.
Figure 2: Map of Pakhribas Municipality, Dhankuta, Nepal
b) Topography:
The built form of Pakhribas Municipality is almost of hilly region. This Municipality is situated
at the height ranges from 200 m to 1852 meter from mean sea level. The total area of rural
municipality is 144.29 Sq. km.
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c) Demography
Population Details
People participation in the development of the city is very important i.e., there is a different
relationship between population and development. Every development of the city is for the public,
the source of development of the city is also public. The increase in population has led to direct or
indirect impact on development and construction.
Size of the population
Rural Municipality planning plans and facilities should be expanded according to the size of the
city. According to Census, 2021 A.D, This Rural Municipality has a total population of 22,078.
Population Size
This Rural Municipality has 10 Wards. The highest number of populations is in ward no.8 which is
3,001 and lowest in ward no. 1 which has a population of 1,304 based on the average population in
the wards. According to wards, the distribution of the population is given below in the table.
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Ethnicity
Mostly spoken language in Pakhribas is Nepali. The Pakhribas has people who speak other languages, such
as Tamang, Magar, Rai, Bantawa, Phangduwali, Gurung, Limbu, Yakkha, Newar, Nachhiring, Maithili,
Athpariya, Sherpa, Bhujel, Hindi, Sampang, Sign Language, Dungmali, etc. Pakhribas Municipality was
inhabitted by mostly the people of Chettri caste. There were as little as Bangali caste with population of as
little. People of several other castes who live in Pakhribas are Rai, Tamang, Magar, Brahmin - Hill, Kami,
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Newar, Damai/Dholi, Gharti/Bhujel, Gurung, Sarki, Sanyasi/Dashnami, Limbu, Aathpariya, Sherpa,

Yakkha, Teli, Bantaba, Terai Others, Yadav, Dhunia, Bangali, etc.
d) Official Website
https://www.pakhribasmun.gov.np/
2.2.2 Chathar Jorpati Rural Municipality, Dhankuta, Nepal

Chathar is a Rural municipality in Dhankuta District in Province no 1 of eastern Nepal. It was formed in
2016 by merging Hathikharka, Tankhuwa, Telia and Parewadin VDCs. It occupies an area of 102.83 km2
with a total population of 18,322.
Figure 3: Map of Chathar Jorpati Rural Municipality, Dhankuta, Nepal
b) Topography:
The built form of Chathar Jorpati Rural Municipality is almost of hilly terrain. This Rural
Municipality is situated at the height ranges from 200 m to 1852 meter from mean sea level.
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The total area of rural municipality is 102.83 Sq. km2.
c) Demography
Population Details
People participation in the development of the city is very important i.e., there is a different relationship
between population and development. Every development of the city is for the public, the source of
development of the city is also public. According to the area of the Rural municipality, density of
population is 180 persons per Sq. km. The increase in population has led to direct or indirect impact on
development and construction.

Population Size
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Ethnicity
Mostly spoken language in Chathar Jorpati is Limbu. The Chathar Jorpati has people who speak
other languages, such as Nepali, Magar, Yakkha, Tamang, Yamphu/Yamphe, Rai, Majhi, Newar,
Bantawa, Maithili, Gurung, Bhujel, Chamling, Sanskrit, Tharu, etc. Chathar Jorpati Rural
Municipality was inhabitted by mostly the people of Limbu caste. There were as little as Undefined
Others caste with population of as little as 12 in total. People of several other castes who live in
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Chhathar Jorpati are Magar, Chhetri, Yakkha, Tamang, Brahmin - Hill, Rai, Kami, Yamphu, Newar,
Damai/Dholi, Majhi, Sanyasi/Dashnami, Sarki, Gurung, Gharti/Bhujel, Badi, Tharu, Undefined
Others, etc.
d) Official Website:
https://www.chhatharjorpatimun.gov.n
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2.2.3 Aathrai Rural Municipality, Tehrathum, Nepal
Aathrai is a rural municipality in Tehrathum District in Province No. 1 of Nepal. It was formed in 2016
occupying current 7 sections (wards) from previous 7 former VDCs. It occupies an area of 167.07 km2 with a
total population of 21,747.
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Figure 4: Map of Aathrai Rural Municipality, Tehrathum, Nepal b) Topography:
The built form of Aathrai Rural Municipality is almost of Hilly terrain. This Rural Municipality is situated at
the height ranges from 2000m to 3000m from mean sea level. The total area of rural municipality is 167.07
Sq. km.
c) Demography
Population Details
the source of development of the city is also public. According to the area of the Rural municipality,
density of population is 130 persons per Sq. km. The increase in population has led to direct or
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Population Size
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Ethnicity
Mostly spoken language in Aathrai is Nepali. The Aathrai has people who speak other languages, such as
Limbu, Tamang, Magar, Gurung, Rai, Newar, Sherpa, Majhi, Yakkha, Sanskrit, Bantawa, Maithili,
etc.Shamsi Rural Municipality was inhabitted by mostly the people of Limbu caste. There were as little as
Badhaee caste with population of as little. People of several other castes who live in Aathrai are Brahmin -
Hill, Tamang, Chhetri, Kami, Damai/Dholi, Gurung, Magar, Newar, Rai, Sarki, Gharti/Bhujel, Sherpa,
Majhi, Yakkha, Sanyasi/Dashnami, Khawas, etc.
http://www.aathraimun.gov.np/
2.2.4 Diktel Rupakot Majhuwagadhi Municipality, Khotang, Nepal

Diktel Rupakot Majhuwagadhi is a municipality in Khotang District, a part of Province No. 1 in Nepal. It
was formed in 2014 by merging existing VDCs Bamrang, Laphyang and Kahalle. It occupies an area of
246.51 km2 with a total population of 46,903.
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Figure 5: Map of Diktel Rupakot Majhuwagadhi Municipality, Siraha, Nepal
b) Topography:
The built form of Diktel Rupakot Majhuwagadhi Municipality is almost of Hilly terrain. This Municipality
is situated at the height varies ranges from 700m to 2250 m from mean sea level. The total area of rural
c) Demography
Population Details
People participation in the development of the city is very important i.e., there is a different relationship
between population and development. Every development of the city is for the public, the source of
development of the city is also public. According to the area of the municipality, density of population is
190 persons per Sq. km. The increase in population has led to direct or indirect impact on development
and construction.
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Municipality planning plans and facilities should be expanded according to the size of the city.
According to Census, 2021 A.D, This Municipality has a total population of 46,903.
Population Size
This Municipality has 15 Wards. The highest number of populations is in ward no.1 which is 5,342 and
lowest in ward no. 13 which has a population of 1,596 based on the average population in the wards.
According to wards, the distribution of the population is given below in the table.
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Ethnicity
Mostly spoken language in Diktel Rupakot Majhuwagadhi is Nepali. TheDiktel Rupakot

Majhuwagadhi has people who speak other languages, such as Chamling, Newar, Sampang,
Dumi, Tamang, Thulung, Khaling, Gurung, Sherpa, Nachhiring, Magar, Rai, Maithili, Bantawa,
Tharu, Doteli, Bhujel, Bahing, Kulung, etc. Diktel Rupakot Majhuwagadhi Municipality was
inhabitted by mostly the people of Rai caste. There were as little as Dom caste with population
of as little. People of several other castes who live in Diktel Rupakot Majhuwagadhi are ^■
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Chhetri, Brahmin - Hill, Newar, Kami, Tamang, Sarki, Damai/Dholi, Gharti/Bhujel, Gurung,
Sanyasi/Dashnami, Chamling, Sherpa, Magar, Dalit Others, Tharu, Teli, Pattharkatta/Kushwadiya,
Samgpang, Nachhiring, Undefined Others, Yadav, Kathbaniyan, Hajam/Thakur, Yakkha, Khawas,
Muslim, Bantaba, Limbu, Thulung, Dom, etc.
d) Official Website: http://www.rupakotmajhuwagadhimun.gov.np/
2.2.5 Khada Devi Rural Municipality, Ramechhap, Nepal

Khada Devi is a Rural Municipality of Ramechhap District in Bagmati Province of Nepal. It is Situated at
an altitude of almost 1611 meters from mean sea level. It was formed in 2017 by merging existing VDCs of
Rakathum, Majhuwa, Bhirpani, Pakarbas, Makadum and Khandadevi, Gagalbhadaure and Piukhuri
VDCs. It occupies an area of 150.7 km2 with a total population of 25,761.
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Figure 6: Map of Diktel Rupakot Majhuwagadhi Municipality, Siraha, Nepal

b) Topography:
The built form of Khada Devi Rural Municipality is almost of hilly terrain. This Rural Municipality is
situated at the height of almost 1611m from mean sea level. The total area of rural municipality is
150.7 Sq. km.
c)
Demography Population
Details
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According to Census, 2021 A.D, This Municipality has a total population of 25,761.
Population Size
This Municipality has 9 Wards. The highest number of populations is in ward no.4 which is 3,909
and lowest in ward no. 6 which has a population of 1,911 based on the average population in the
wards. According to wards, the distribution of the population is given below in the table.
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Ethnicity
Mostly spoken language in Khandadevi is Nepali. The Khandadevi has people who speak other languages,
such as Tamang, Newar, Magar, Majhi, Thami, Maithili, etc. According to 2011 census conducted by Central
Bureau of Statistics (CBS), Khandadevi rural Municipality was inhabitted by mostly the people of Chettri
caste. There were as little as Rai caste. People of several other castes who live in Khandadevi are Tamang,
Newar, Magar, Majhi, Kami, Damai/Dholi, Brahmin - Hill, Sarki, Thami, Sanyasi/Dashnami,
Gharti/Bhujel, Pahari, Sunuwar, Dhobi, Badi, Terai Others, Rai, etc.
https://www.khandadevimun.gov.np
2.2.6 Sunapati Rural Municipality, Ramechhap, Nepal

Sunapati is a rural municipality in Ramechhap District, a part of Bagmati Province in Nepal. It was formed
in 2016 occupying current 5 sections (wards) from previous 5 former VDCs. It occupies an area of 86.98 km2
with a total population of 18,141.
INCEPTION REPORT
Figure 7: Map of Sunapati Rural Municipality, Ramechhap, Nepal

b) Topography:
The built form of Sunapati Rural Municipality is almost of Hilly terrain. The total area of rural
c) Demography
Population Details
Rural Municipality planning plans and facilities should be expanded according to the size of the city.
According to Census, 2021 A.D, This Rural Municipality has a total population of 18,141.
Population Size
INCEPTION REPORT
4,637 and lowest in ward no. 3 which has a population of 3,031 based on the average population in the
wards. According to wards, the distribution of the population is given below in the table.
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Ethnicity
Mostly spoken language in this rural municipality is Nepali The Sunapati has people who speak other
languages, such as Tamang, Newar, Majhi, Magar, Doteli, Maithili, Hyolmo/Yholmo, etc. Sunapati Rural
Municipality was inhabitted by mostly the people of Tamang caste. There were as little as Badi caste with
population. People of several other castes who live in Sunapati are Chhetri, Newar, Brahmin - Hill, Magar,
Kami, Damai/Dholi, Majhi, Sarki, Gharti/Bhujel, Dalit Others, Pahari, Hyolmo, Badi, etc.
https://www.sunapatimun.gov.np
2.2.7 Shivapuri Rural Municipality, Nuwakot, Nepal

Shivapuri is a Rural municipality in Nuwakot District, a part of Bagmati Province in Nepal. It was formed in
2017 by merging Existing Talakhu, Chhap, Likhu, Sikre Mahakali, Samundradevi, Sunakhani and Thanapati
VDCs. It occupies an area of 101.5 km2 with a total population of 20,769.
INCEPTION REPORT
Figure 8: Map of Shivapuri Rural Municipality, Nuwakot, Nepal

b) Topography:
The built form of Shivapuri Rural Municipality is almost of hilly terrain. The total area of rural
c)
Demography
Population Details
relationship between population and development. Every development of the city is for the
public, the source of development of the city is also public. According to the area of the Rural
municipality, density of population is 200 persons per Sq. km. The increase in population has led
to direct or indirect impact on development and construction.
INCEPTION REPORT
Population Size
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Ethnicity
Mostly spoken language in this Rural municipality is Tamang. The Shivapuri has people who speak other
languages, such as such as Nepali, Gurung, Newar, Maithili, Sanskrit, etc. Shivapuri Rural Municipality was
inhabitted by mostly the people of Tamang caste. There were as little as others caste with population. People
of several other castes who live in Shivapuri are Chhetri, Brahmin - Hill, Newar, Gurung, Kami,
Damai/Dholi, Magar, Sarki, Ghale, Thakuri, Sonar, Dalit Others, Badi, Gharti/Bhujel, etc.
https://www.shivapurimun.gov.np/
2.2.8 Melamchi Municipality, Sindhupalchowk, Nepal

Melamchi is a municipality in Sindhupalchowk District, a part of Bagmati Province in Nepal. Melamchi has
total 13 wards, which are scattered across 158.17 square kilometers of geographical area. According to 2011
Census conducted by Central Bureau of Statistics (CBS), Melamchi Municipality had total population of
45,343.
INCEPTION REPORT
*»M *900 1 low, «rti fwr * in* s-*e *f»n «n Hot Projection SyOTm MUTM, S<**rotd r**>««! two
*wr* oryOTii 4n<wter*i oArf • mm qm LLRC. 2016
Figure 9: Map of Melamchi Municipality, Sindhupalchowk, Nepal

b) Topography:
The built form of Melamchi Municipality is almost of flat terrain. The total area of rural
c)
Demography Population
Details
According to Census, 2021 A.D, This Rural Municipality has a total population of 45,343.
Population Size
INCEPTION REPORT
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Ethnicity
Mostly spoken language in this municipality is Nepali. The Melamchi has people who speak other
languages, such as Tamang, Danuwar, Newar, Gurung, Sherpa, Maithili, Magar, Rai, Bhojpuri,
Hyolmo/Yholmo, Tharu, etc. Melamchi Municipality was inhabitted by mostly the people of Tamang caste.
There were as little as Sonar caste with population. People of several other castes who live in Melamchi are
Brahmin - Hill, Chhetri, Sanyasi/Dashnami, Newar, Majhi, Danuwar, Sarki, Kami, Damai/Dholi, Gurung,
Magar, Gharti/Bhujel, Ghale, Sherpa, Rai, Yadav, Hajam/Thakur, Hyolmo, Undefined Others, Badi, Tharu,
Teli, Thakuri, Sonar, etc.
https://www.melamchimun.gov.np/
2.2.9 Chauri Deurali Rural Municipality, Kavrepalanchok, Nepal

Chauri Deurali is a Rural municipality in Kavrepalanchowk District, a part of Bagmati Province in Nepal. It
was formed in 10 March 2017 by merging the existing Sanowangthali, Nagre Gagarche, Majhi Feda,
Dhuseni Siwalaya, Gothpani Pokhari Chauri, Kartike Deurali, Madan Kundari, Birtadeurali and Gothpani
VDCs. It occupies an area of 98 km2 with a total population of 14,398.
INCEPTION REPORT
Figure 10: Map of Chauri Deurali Municipality, Kavrepalanchowk, Nepal

b) Topography:
The built form of Chauri Deurali Rural Municipality is almost of Hilly terrain. The total area of
rural municipality is 89 Sq. km.
c)
Demography
Population Details
relationship between population and development. Every development of the city is for the
public, the source of development of the city is also public. According to the area of the Rural
municipality, density of population is 210 persons per Sq. km. The increase in population has led
to direct or indirect impact on development and construction.
Population Size
This Rural Municipality has 7 Wards. The highest number of populations is in ward no.7 which
INCEPTION REPORT
is 2,693 and lowest in ward no. 3 which has a population of 1,505 based on the average
population in the wards. According to wards, the distribution of the population is given below
in the table.
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Ethnicity
Mostly spoken language in this rural municipality is Nepali. The Chauri Deurali has people who speak
other languages, such as Tamang, Newar, Majhi, Maithili, Pahari, etc. Chauri Deurali Rural Municipality
was inhabitted by mostly the people of Bramhin-Hill caste. There were as little as Chamar/Harijan/Ram
caste with population. People of several other castes who live in Chaurideurali are Tamang, Chhetri, Newar,
Kami, Sanyasi/Dashnami, Damai/Dholi, Majhi, Pahari, Sarki, Gharti/Bhujel, Magar, Thakuri, Badi, Dalit
Others, Chamar/Harijan/Ram, etc.
https://www.chaurideuralimun.gov.np/
2.2.10 Golanjor Rural Municipality, Sindhuli, Nepal

Golanjor is a rural municipality in Sindhuli District, a part of Bagmati Province in Nepal. It was formed in
2017 by merging previous existing Dudbhanjyang, Bitijor Bagaincha, Bhuwaneshwori, Tinkanya,
Ratnachura Bhimeshwar and Baseshwar VDCs. It occupies an area of 184.13 km2 with a total population of
19,329.
INCEPTION REPORT
Figure 11: Map of Golanjor Rural Municipality, Bara, Nepal

b) Topography:
The built form of Golanjor Rural Municipality is almost of Hilly terrain. The total area of rural
c) Demography
Population Details
Population Size
INCEPTION REPORT
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Ethnicity
Mostly spoken language in this rural municipality is Nepali. The Golanjor has people who speak other
languages, such as Magar, Tamang, Hayu/Vayu, Majhi, Newar, Gurung, Rai, Maithili, etc. Golanjor Rural
Municipality was inhabitted by mostly the people of Magar caste. There were as little as Teli caste with
population. People of several other castes who live in Golanjor are Chhetri, Sarki, Newar, Brahmin - Hill,
Tamang, Damai/Dholi, Gharti/Bhujel, Kami, Thakuri, Majhi, Hayu, Sunuwar, Rai, Gurung,
Sanyasi/Dashnami, Sudhi, Pahari, Teli, etc.
https://www.golanjormun.gov.np/
3 METHODOLOGY
The Methodology considers:
■ The stipulations of the RFP and Terms of References (TOR) and TOR issued by the Client in different
dates.
■ clarification provided by the Client during Pre-proposal Conference
■ Background information presented above in this Chapter.
■ additional information collected by the Consultant from various Pre-proposal Exercises
■ previous experiences of the firms in undertaking similar studies in similar area and conditions
The Consultant proposes to execute the services as a team effort combining the management and
engineering expertise as well as other specialist skills of national consulting firms.
Methodology is developed by dividing the works contained in TOR into Four groups with different tasks.
Major components of Consultants services are defined in terms of reference (TOR). The Methodology
incorporates the comments provided in the end of this Chapter. These are described in detail in the
following sub-sections
3.1 Desk Study
Task1: Mobilization and Desk Study
INCEPTION REPORT
This task, which will start immediately after the signing of the contract, will involve setting up of the office,
arrangement of office and field facilities, preparation for field survey, geotechnical investigations and
collection and review of all available reports, maps and data that pertain to the proposed MALSCs area.
Meetings with concerned REED authorities will be held for further information and this will also lead to the
identification of other reports that will be obtained for study by the Consultant's team. The Team Leader’s
first task will be to confirm the project management structure including setting out the responsibilities of all
participants and lines of communication. The Team Leader will elaborate the detailed work programme and
will carry out a resource analysis of the design phase. Modern microcomputer-based systems will be used
for project planning.
Task 2: Collection of Other Information
The team of experts will then collect all the information about the different sites in 10 different
Rural/Municipalities along with their exact locations within the municipal boundary. The team will then
gather information of the other aspects of the site from secondary sources such as geological maps, land use
maps, the site’s neighborhood and the accessibility condition of the proposed area with respect to the
nearest motorable roads.
Task 3: Preparation and Submission of Inception Report
After the compilation of all the reviews and collection of previous studies our expert team will prepare an
Inception Report which will comprise of detailed work schedule, methodology for the preparation of
Detailed Project Report (DPR) of Municipal-Level Agriculture and Livestock Service Centers. Five hard
copies of Inception Report will be submitted within two weeks from signing date of Contract.
3.2 Field Work Task 4: Experts Site Visits

Consultant expert’s team will visit the site for preliminary data collection and familiar with site conditions.
Expert’s team will verify the datas obtained from the desk study. Expert’s team will find our local issues
and technical aspects of specific MOLMACs for incorporation during the DPR Preparation phase.
Task 5: Consultation with Client and Local Government Officials
The consultant will also take into consideration the policies and development plan of the corresponding
local governments. Consultant team will also consult with officers of REED Offices and other office related
to Agriculture Infrastructure development works.
The consultant will also do a preliminary meeting with the Local Government Officials to know in depth
about the site condition, local provisions regarding the building construction, local building-by-laws if any
and the perspective of local government related to the proposed MALSCs construction.
Task 6: Preparation of Preliminary Baseline
The team of experts upon their visit to site will collect various preliminary data as per their priorities for the
successful completion of project. The preliminary baseline data of every sites where MALSCs will be
designed will comprise of following data:
• Existing Geological maps, land use maps, its neighborhood and accessibility.
• Present land use of the proposed land and the peripheral lands which would be affected by the
program.
INCEPTION REPORT
• Present drainage facility, nearest natural drain (if any) and ponding duration (if any)
• Identification and description of known physical cultural resources as well as socially sensitive areas
nearby the proposed location.
• Quality of drinking water supply and their source in the vicinity.
• Reliability of power supply and city electric grid’s proximity to the proposed area.
• Present practice of sewage disposal in the area and the municipality.

Task 7: Survey and Data Collection
After submission of inception report, consultant will start collecting, reviewing and analysis of all field data
including requirement of each office, topographic survey, nature and structure of surface soil and
subsurface soil including groundwater, and other information as required for the study and conducting
analysis to decide upon the technical feasibility of the proposed specified MALSCs. Major activities to be
carried out are explained below:
(a) Topographical Survey: A field survey will be carried out by the team of Consultant in order to get
information of the proposed specified service centers.
Consultation with Project Office: The first step of the consultant in field study will be consultation with the
Project. The Consultant will take information regarding proposed MALSCs area along with the document
related to the proposed area. The Consultant will make request to involve project staff during field visit.
This will be beneficial for both the Project and the Consultant by sharing knowledge and information.
Baseline Survey: The Consultant will first review the baseline network of the previous study, if any, and
correct as necessary. The Consultant will fix baseline stations, which will be the reference stations from
where all the intersection points and most of the MALSCs area can be covered with the help of Total
Station. The baseline stations will be monumental permanently using concrete pegs. The traverse survey for
the baseline will be accurately made using Total Station and the stations will be closed at suitable intervals.
The closing error will be adjusted if it is within the reasonable limit. If the error is found beyond permissible
limit, the surveys will be repeated.
Establishment of Benchmark: Prior to initiate the engineering survey permanent survey monuments will
be established at different locations within MALSCs area. The intersection point (IP) and centre line will be
set out with proper establishment of Bench-Marks. Bench mark of size 15 cm x 15 cm x 50 cm will be
established with cement concrete having nail at centre. The benchmarks will be established at 1 Km
intervals within project area. The monument/Bench-Mark will be raised at least 10 cm above the ground
level. Additionally, required offsets survey points will be established so that detail topographic feature of
the proposed area can be taken. The bench mark survey will initiated incorporating the established National
Geodetic Grid in the vicinity of the project area. The survey will be done by fly leveling using Auto Level.
For the future reference, description cards (D-cards) of all bench marks will be prepared with appropriate
reference. The bench mark survey will be done with tolerable error not more than square root of distance in
Km.
Traverse Survey: After bench mark survey, the Consultant will start traverse survey of the project area. The
survey will be carried out using Total Station. The survey will be done applying standard practice. The
INCEPTION REPORT
closing error should be within tolerable limits. The distances will be measured with the accuracy 5 mm + 5
ppm x base line length. The error will be distributed based on the lengths of the respective lines.
Topographical Survey: A detailed topographical survey shall be conducted in the project area covering all
exiting features of the proposed area. Details of all natural and manmade features along the alignment will
be collected. These will include streams, rivers, canals, utility services such as electric and telephone lines,
poles, etc. Topographical surveys for additional areas around cross-drainage sites and intersection points
will be carried out, so as to enable proper designing of cross drainage works and junctions. Additional
surveys as required for geological studies (land slide, erosion), hydrological studies and drainage schemes
will also be carried out based on the recommendations of the concerned expert in the team. The
topographical survey will be carried out by using Total Station. The survey will also cover the existing
building structures such as retaining wall, check dams, longitudinal and cross drainage structures and other
structures.
(b) Collection of Geo-technical and other data: The data obtained from or other nearby sources will be
analyzed and interpreted vis-a-vis the existing site conditions and the proposed constructions in order to
determine the various design parameters including the safe bearing pressure and the potential settlement
for both the Buildings and water tank. This will lead to the selection of most optimal type and depth of the
foundation.
(c) Water and Hydrological Investigation: Data will be collected regarding the availability of drinking
water resources appropriate to the requirement of water demand as a whole. Sources of water; such as
underground water or surface run-off etc will be explored if the availability supply does not meet with
requirement.
(d) Electrical Investigation: Source study and load estimation will be carried out.
(e) Material and Labour Investigation: Investigations and study will be carried out for the source,
quality and quantity of construction materials and location of the borrow pits and quarries; identify
disposal area for the dispose of surplus materials. Investigation and study will also be carried out for locally
available labor force, their standards of workmanship, prevailing labor rates and their mode of availability
and skilled workers to be brought from outside and their rates.
(f) Physical Investigation:
Physical investigation will be carried out to determine the efficiency and capacity of existing sewerage,
drainage, water supply and electricity and their functioning. It will also include the examination of existing
water table of the site and its surroundings. All these data will be assessed and analyzed.
(g) Climatic Investigation: Maximum and minimum temperature round the year, rainfall, humidity,
wind direction, sun direction etc. will also be investigated.
INCEPTION REPORT
Task 8: Geo-technical Investigations

For the purpose of the foundation design and construction of the proposed MLSACs, the following data are
required:
S Type of foundation;
S Depth below the ground level at which the foundation is to be placed;
S Allowable bearing pressure at the foundation level;
S Design parameters of sub-soil strata.
S Liquefaction susceptibility For determination of above parameter, the following
information will be required:
S The sub-soil profile;

S Engineering properties of the soil strata.
Investigation to be carried out by consultant
Scope of subsurface exploration will be as follows:
S Pit Excavation of 4 numbers of 8m deep boreholes for buildings higher than 2 story,
and 4 numbers of 2m deep pits for building up to 2 story
S Collection of disturbed and undisturbed samples at regular interval or as and when required;
S Ground water table observation (if possible);
S Laboratory test and analysis of data to determinethe engineering properties;
S Seismic Analysis;
S Technical report of the investigation work;
S Predict Liquefaction of soil strata and recommend necessary preventive measures against liquefaction;
S Conduct conductivity test of the soil strata.
Consultant understand that the above-mentioned depths and Number are indicative. The
Consultant will decide the actual required depth of soil investigation according to the field
condition and design parameters. The consultant after preliminary investigation could even
propose Detailed Geo-Technical Investigation such as Deep Boring for further test
purposes and will proceed only after discussion and acceptance of client for the same.
The specification and other features of soil investigation are explained below:
i. General
The investigation will involve excavating pits with sampling and testing. Ground conditions are to be
investigated at the site. The consultant will provide services of experienced technical manpower for the
work at the site. All equipment & tools proposed for the work will be made available by the consultant.
INCEPTION REPORT
ii. Location of Pits
The consultant will prepare a schematic layout plan for the precise field testing points. In addition to the
pits, additional boreholes may be required if site condition revealed during investigation requires such
holes. Pits will be backfilled to the satisfaction of the local authority. Each Pits will be located in reference
with the permanent benchmark set out at the site. The minimum depth of the pits will be achieved 2 m
below the existing surface and will be located at diagonals.
iii. Standard Procedures
The investigation will be carried out in accordance with relevant standard code of practice. For the purpose
relevant IS code, British standard of ASTM will be adopted. The tests and field work and analysis will be
according to those codes.
Similarly, Method of Sampling in Boreholes are explained below:
Undisturbed samples will be taken with Shell by tubes of diameter not less than 100 mm having an area
ratio of less than 10%. Undisturbed soil samples will be collected from regular interval in case of Uniform
soil formation. Additional undisturbed sample will be collected at every change of formation. Collected
sample will be sealed and transported carefully. Disturbed samples may be taken by any method approved
by the Engineer and must be stored in air tight double plastic bags.
Collection of samples will be according to IS: 1892-1979
Disturbed samples collected from the pits will suitably be packed so as to get in natural condition suitably
numbered and indicating job number, pit number, sample number, date of sampling, soil description, depth
of sample etc. and sent to their laboratory for the following
tests:
> Grain size Analysis

> Hydrometer Analysis
> Natural Moisture Content
> Moist & Dry Density
> Atterberg's Limit Test
> Direct Shear Test
> Specific Gravity Test
Soil Testing
The Consultant will conduct field and laboratory test for samples collected in the field as per the standard;
relevant code of ASTM, BS or IS as specified by the client. After that it will be analyzed to measure and
appraise the engineering properties of the soil. The testing program will be directed towards the
geotechnical evaluations required to develop recommendations for the structures at the site.
INCEPTION REPORT
Test Results
The test results will be presented as per the suggestion of the clients. The results of both lab and field tests
will be analyzed against the selected type of foundation. All design parameters will be provided along with
the recommendations of foundation type, allowable bearing capacity, settlement criteria and other. In each
pit log, the consultant will present all the information about; stratification, soil type, field test data, water
table condition and other.
Design Parameters
Based upon the analysis of the field data and lab tests, design parameters like allowable bearing capacity of
soil, type and depth of foundation will be recommended. Allowable bearing capacity for different types of
foundation will be analyzed and recommended based on National Building code of India (1983) or Nepal
Building code 1994.
Analyzing the compactness and grain size of the soil strata, design parameters for timbering and solution
for other possible problems during construction of building will also be reported.
Laboratory Investigation
Laboratory investigation on disturbed and undisturbed samples will include but not limited to the
following samples. The tests will be according to the applicability to the type of sample.
S Grain size distribution S Specific Gravity Test S

Moisture Content S Atterberg’s Limit Test S
Direct Shear Test for disturbed Soil S Unit weight
The laboratory test methods will be according to IS: 2720 wherever applicable. Other standard testing
procedures such as BS and ASTM could also be allowed.
Analysis of data
The field and lab data will be analyzed by a competent geo-technical Engineer/Engineering geologist. The
samples will be properly classified according to Unified Soil Classification system. The engineering
parameters will be established. Shear strength and settlement parameters will be assessed.
Safe bearing capacity and net bearing capacity will be calculated according to IS: 6403- 1981 and IS: 8009-
1976. Other codes such as USBR manuals may also be adopted.
Allowable bearing capacity at the proposed site and the variation within the area will be proposed.
Allowable bearing capacity for different types of foundation for different depths will be recommended
based on National Building code of India (1983) or other suitable codes.
INCEPTION REPORT
Consultant understand that the above-mentioned depths and Number are indicative. The Consultant will
decide the actual required depth of soil investigation according to the field condition and design parameters
Task 9: Preparation of Requirements:
Review of space requirement for the physical facilities and its allied structures will be discussed in detail
with the technical team of client. The field team will investigate the site conditions and collect data
pertaining to detail design of proposed physical facilities. Discussion meetings will be arranged at REED
office.
Task 10: Study of Existing Structures

The detail study of existing structures is very essential for the optimum utilization of these existing facilities.
If the condition of the existing structures is found functional and satisfactory, they shall also be incorporated
in the master plan. Physical dimension of the existing objects shall be obtained while conducting
topographical survey. In the Consultant’s opinion, detailed study of existing structure in the premises is
very important for providing interrelationship between existing and new facilities and hence Municipality
shall be requested to provided details design and drawings of the existing facilities, if possible. During the
construction, especially during the excavation of earth, there will be possibility of damaging the under
grounded object such as electrical cables, water supply pipes, hum pipes etc. Therefore, it is very significant
to gain ideas about the underground layout of these objects.
Task 11: Study on Land Acquisition and Resettlement

Based on resettlement policy Framework (RPF), Consultant will carry out census level socioeconomic
survey of the owner of land and property falling within the MALSC area. Quick cadastral level inventory
will also be prepared by plotting on cadastral map. A local 'Amin' (cadastral surveyor) from the district land
survey office, if available, will carry out the work. Land plot number, name of owner, land type and area,
house, cattle shed, fruit and fodder trees etc. Falling within the proposed area will be tabulated. Entitlement
Matrix will be prepared based on this.
Task 12: Environmental Survey
The Consultant will conduct environmental study of each proposed MALSC locations following the
PPA/PPR. Apart of reviewing project related documents on the environment, the Consultant will also make
coordination with the environmental study team, if any, appointed by concerned Municipality. The
Environmentalist will conduct the following activities under this assignment.
• Collection and review of previous environmental study reports, if any
• Update of report after verification of the changes, if any, in previous report
• Consultation with the environmental study team
• Consultation with stakeholders
• Collection of baseline data on physical, biological and socio-cultural aspects,
• Assessment on positive and negative impacts of the proposed MALSC area on environment, local
INCEPTION REPORT
communities, and the health and safety of both workers and surrounding communities by the
proposed works, and the design should mitigate or minimize such impacts and risks, with inclusion
of appropriate measures in the design.
• Analyzing relevant hazard maps, seismic maps, geotechnical maps, hydrological investigations,
rainfall, drainage, floods, slope failures and landslides risks to find out any climatic and disaster
risks.
• Identification and recommendation for cost effective mitigation measures to be incorporated in the
detailed design including their implementation mechanism
• Incorporate environmental mitigations measures, Environmental and Social Screening Report,
Project Specific Environmental and Social Master Plan (ESMP), and COVID-19 protocols as
prescribed by GoN and the WB in designs, specifications and associated construction cost estimates,
as appropriate.
Task 13: Study of Existing surrounding facilities
The existing surrounding facilities such as electricity, communication, sewer line, and water supply line are
minutely studied along with their location, capacity and functionality so that they can be precisely
incorporated during design and construction phases. The consultant shall also make consultation with
concern authorities for tapping or using or linking the facilities for the proposed development of MALSCs.
During the consultation with these authorities, ideas on their norms, rules and regulation shall also be
achieved. Similarly other facilities located near by the premises such as private residences, agricultural
activities such as agriculture markets, hatbazaars are also studied and located properly during survey and
these all existing facilities are presented in the topographical map in suitable scale.
Task-14: MALSC Layout Selection

The most suitable Layout for the MALSC based on the access to the road, adequacy of light as well as other
buildings on the surrounding location will be selected. The MALSC layout should also be guided by
climatic factors and environmental considerations such as solar, rain, wind, temperature, noise, light, energy
efficiency, ventilation, etc.; and other existing and/or planned facilities in the area. The selected layout
should be clearly indicated in the map and should be as per the norms of DUDBC, MOALD, Municipality
office and other relevant stakeholders. All the characteristic features of the chosen MALSC site will be given
in order to facilitate easy reference while designing the MALSC.
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Task 15: Detailed Hydrological and Metrological Study
A hydrological study will be conducted by the Hydrologist within the proposed site. Prior to field
study hydrological part of previous design report completed part will be reviewed. The hydrological
information such as HFL, LWL, discharge, velocity and scour, etc. will be collected from available
records, local enquiries and visible flood marks on structures and embankment so as to identify the
requirements of suitable waterways. The consultant will consult with the local people to confirm
with regard to the building structures getting overtopped during heavy rain and snow melting. The
different hydrological parameters required for design of MALSC such as formation, cross drains,
longitudinal drainage and subsoil drainage system will be determined. Consultant team will collect
different relevant Metrological Data of major rivers for the analysis of Metrological Data.
Hydrologist will collect other necessary information for the design of different hydraulic structures.
3.3 Office Works
Task 16: Preparation of DTM Model and Master Plan

Based on the topographical survey and data captured/carried in the field study, a digital terrain
model will be prepared. The MALSC area Master Plan will be prepared from the DTM that will
include the MALSC strips and other feature obtained from the engineering geological and
geotechnical survey. This will give a clear picture to the design team about the present level of
topography, conditions etc. Consultant Expert team will prepare Master plan of whole MALSC area
in consultation with REED officials. Consultant team will prepare three alternative Master Plans.
Task 17-Detailed Architectural Design

Based on the collected information and results of the discussions mentioned above the consultants
will design the MALSC, following the standard codes of practice, norms and guidelines. The
relevant codes for the design Nepal National Building Code (NBC: 1994), Revised NBC: 2020, IS
Codes or other relevant codes equivalent to NBC, Municipality Building Bye-Laws, Norms, Rule and
Regulation will be followed. The space standard prepared by REED Office, MOALD and WB will
be followed list of all reference literature and materials will be provided on the report. As mentioned
earlier, the design will, to the extent possible, be guided by environmental and climatic factors and
reflect state of the art practice in environmental consideration. The consultants will produce detailed
design and all structural drawing as per Municipality Norms, Rule and Regulation and preparation
of all documents need for concerned Municipal Office, consultants will take certificate for further
procedure with the help of REED officials. The consultants will produce detailed quantity estimate
of the MALSC buildings and its accessories including provisions of demolition of existing structures
(if any). The consultants will collect information on sources of materials and their lead distances and
prepare rate schedules and cost estimates based on the standard norms and prevailing district rates.
The main activities involved in design this task are:
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• preparation of detailed engineering designs that conform to international engineering

standards/historical data at a level of detail sufficient to ensure clarity and understanding;
• preparation of all necessary calculations to determine and justify the engineering solutions
proposed for the MALSCs and allied structures and the infrastructure improvements, and
incorporated into the design reports;
• preparation of detailed specifications conforming to international standards and WB
requirements;
• preparation of a schedule of rates for the project based on market prices to be updated
annually;
• preparation of detailed structural drawings along with structural analysis and design
calculations as per relevant codes for concrete, steel and other structural material considering
seismic factor trail pits, soil test analysis reports required for design will be carried out by
consultant
• preparation of working drawings with sufficient details to permit contractors to construct the
work;
• based on the detailed engineering design, preparation of all necessary tender drawings,
specifications, bill of quantities, detailed cost estimates, based on concerned district rates
implementation schedule, construction method, and quality control programs; and
• Preparation of a detailed design report for discussion and finalization.
Our methodological approach in the undertaking the activities associated with the detailed
engineering design stage is presented below.
The design and details will also conform to the prevailing code of practice. The thrust will be on the
preparation of operational level drawings giving optimum information regarding dimensions,
finishing, rendering and key details.
All detailed design will be prepared in accordance with the requirements of structural design and
recognized good building practices. The architectural design will select building work materials
which are both attractive and durable. Local availability of such materials for future maintenance
purpose will be a selection criterion.Special care will be taken to ensure that building details conform
to the intended usage to the building and to the requirements and customs of the users of the
MALSCs.
For the purpose of furnishing the working or construction drawings, all plans and sections will be
fully dimensioned. Information on materials of finishing, renderings will be incorporated in the
drawing itself. Where required, a separate finishing schedule will be provided in plan for each room
with finished level. All elevations will also be furnished with exterior rendering and finishing
schedule. A standard system of cross referencing the drawing will be followed so as to facilitate the
interpretation of details with respect to their location, all key positions (expansion, contraction and
construction joints etc.) and elements (doors, windows, stairs, rails, gutters, etc.) will be furnished
with construction details in and appropriate scale. In order to avoid 'Minor lapse' or 'blight' detailing
and specification will take note of:
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Cleanliness : Calling for appropriate selection of flooring material, floor slope, floor
washing outlets, height / position of skirting, dado, verandah sloe etc. This
aspect should be accorded the highest priority because of its absolute need in
buildings.
Water Prevention : Calling for adequate size of gutter, slope, water escapes, and
construction and expansion joint treatment, damp proof treatment, finishing
etc. as it has been seen that number of buildings suffer from related damages
in Nepal.
Site adaptation plan for the Buildings:
Three factors play a dominant role during the appropriation of a pre-designed Building to the site.
They are:
a. The contour of the site

b. The orientation
c. The approach road
d. the geometry of the site
In several places, the construction of Administrative buildings has been proposed from the site
adaptation of a single design. There should be enough ventilation and light in buildings. The areas
also have to be provided rather generously. The provision of smaller rooms means the employment
of smaller windows and this creates the problem of inadequate light and ventilation inside the
Building. But the use of bigger windows may make the interior cold at the time of winter and hot at
the time of summer and hence an optimum size has to be found out. It should also be designed in
such a way that it will be easy for maintenance.
Task 18- Structural Analysis and Design Drawings
Once the Architectural design has been approved, the detail structural design will be carried out.
Regarding the philosophy, “Building behaves as it is constructed, not as it is analyzed or designed”,
attempts will be made to analyze and design the structure depends upon how it will be constructed.
Hence, normally, the structure behaves as a space frame and its behavior can only accessed by a
space frame. The structural analysis and design will be carried out by using computer software like
STAAD- PRO 2009 or SAP 2010. The 3D analysis of the structure will be carried out with considering
various load combinations (like dead load, live load, earthquake/wind, etc) as per the prevailing
Nepalese/Indian Codes. For verification of the results obtained by STAAD- PRO 2009 or SAP 2010,
the analyses of some critical frames are carried out any of the software likes RISA2D/3D, Microfeap
PII. The non-linear analysis will also be done to calculate the secondary stress developed by lateral
sway of Building due to lateral load. The envelop stress (axial, shear, moment) of the various
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structural members will be tabulated in spreadsheet to design the structural component like columns
and beams adopting Limit state method as per IS 456-1987 code. To ensure sufficient difficulty of the
structure in lateral load, attention will be paid for special design and detailing of joints,
reinforcements cut off, splicing as per IS 4326 and SP 34. All the structural drawings including joint
details will be prepared with the aid of AutoCAD 2010. Special consideration will be given to seismic
designs and structural arrangements.
Standard Code of Practice:
Almost all structural analysis and design of Buildings had other structures in Nepal have so far been
based on the recommendation of the Indian code, due to the none existence of Nepali code
previously. Since Nepal lies in active seismic Zone the code address its particular requirements for
seismic safety. Its recommendations are comparatively better oriented towards the achievement of
seismic safety in Building. It recognizes the importance of detailing, quality of construction for better
seismic. Thus, we propose to follow its recommendations to achieve better professional standards in
seismic design. As Indian code also has not been officially recognized as the 'Code' for Nepal, we
propose to take the professional responsibility of using the 'Nepal code' in the designs of bugging of
Buildings for the center.
Structural design normally entails the following key steps:
• Defining structural system for better structural response and economy as required to meet
architectural requirements.
• Defining loading class for normal loads, seismic and wind loads.
• Defining preliminary structural component sizes and analysis for adequacy and
economy.
• final analysis and design
• Development of appropriate detailing for field use with special emphasis on enhanced for
better seismic safety.
British and American standards and codes of practice could also be considered, wherever
necessary.
Materials:
Concrete of grade M20 and M25 will be used in the main parts of the structure as per the
requirement of the design. While designing the RCC members it will be assumed that no tension is
taken by concrete. The modules of elasticity (Ec) for concrete will be assumed as
Ec = 5700-fck (4) (Eq 2.1), where, fck - characteristic cube strength of concrete in, N/mm2
Tor steel bars (Fe 415) or Thermo Mechanically Treated (TMT) bars (Fe 500) of different diameters
will be used for reinforcement as this is easily available.
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Task 19-Electrical Design Drawings
The entire wiring system will be concealed in polythene pipe. Electric power for the proposed
Buildings will be designed as per the requirement and prevailing electrification standards. An
alternate standby diesel generator for emergency use will be provided, wherever lighting and
heating are required. 24 hours supply will be considered with the circuit of the emergency standby
generator.
IS Code of Practice and latest National Code of Practice published by GoN, Ministry of Water
Resource will be used for the electrical system.
The number of fixtures will be designed based on the Lumen method and required illumination
level of the different rooms. Maximum use of Natural light will be given first option to save
unnecessary lighting bills.
Choice of Fixture:
The types of fittings (and thus the lamps) will be so chosen paying sufficient attention to the status
importance. Fixtures that are easy to maintain / replace will be used.
Protection / Earthing:
Appropriate protection unit will be designed and provided as per the requirement of the Code.
Earthing will be provided as per ISI. Maximum earth resistance will be maintained less than 10
ohms. A very special care will be taken to make an efficient earth connection.
External Electrification:
Suitable external lighting system will be proposed to illuminate the premise. Those electrical fittings,
which will be suitable to the proposed site, will be proposed after site investigation.
Communication/ Computer Networking:
Telephone with intercom system, computer networking for e-mail & Internet, etc. are essential
nowadays for Building facilities. Provision of latest communication system is certainly provided.
Task 20-Sanitary/Plumbing/Water Supply Distribution/Fire Fighting Design Drawings
In the planning and designing of Water Supply and Sanitation System the following aspects will be
considered:
- Existing storm water outlet points of the vicinity.
- Water Supply System existing in the site area.
- Waste Water and Surface Drainage System.
INCEPTION REPORT
Water Demand:
Water demand calculation will be made in order to facilitate the adequate quantity of water for
different purposes as drinking, cleaning, sanitary, fire protection within the proposed complex area
etc. The water demand will be calculated on the basis of prevailing norms plus the use of an
independent deep tube well boring, if required, will also be considered with water treatment plant.
Assessment of Water Demand
The amount of water required for the proposed office will be calculated at the outset and it will also
be examined at the site. It is necessary because the construction itself consumes considerable
quantity of water. Water will also be needed for irrigating the lawns and for the purpose of
firefighting and hence suitable storing mechanism will have to be provided right in the beginning.
Water Storage System
A suitable water storage mechanism will be considered based on the amount of water required. They
may be one of the following:
- Cast in place RCC Tank
- Pressed Steel Sheet Metal Tank
- Specially Molded PVC Tank
A comparison of all these alternates will be made as regards their cost, durability and performance
and the most suitable alternate will be employed for the water storage purpose.
of relatively lesser water required for the Buildings to be constructed.
Sewage Disposal:
The existing sewerage system will be studied and the new system will be recommended accordingly.
Rain Water Disposal:
Necessary arrangements will be made to drain out the rain water from different parts of the
proposed building. Rain water will be drained off with the help of rain water pipes and open drain
provided at different places. Also storm water drainage system will be designed. The possibility of
collecting the rain water and using the same for purposes at gardening, washing vehicles etc. will be
given due consideration.
Internal Sanitary/Plumbing:
Most public lavatories are not properly maintained in Nepal due to one or other reasons. Hence, the
design of plumbing and sanitation for building need special attention. For common toilets, pour
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flush system will be considered for cultural and other reasons (low water consumption, less chance
of breakage's, simplicity in cleaning and maintaining etc.). Selection of floor and wall finishing will
take into account the cleaning and maintenance requirements. This will be given topmost priority
because of the need of the high degree of cleanliness. Water Supply system will have GI pipes and
waste pipes may be of HDP (high density polythene) which is economical and easy to maintain.
Soil excreta will first be disposed into septic tanks from where affluent will be disposed into internal
underground sewer network which will ultimately be connected to drainage system of the complex.
Fire Fighting:
Firefighting system will be integrated in the design following the well-accepted codes of practice.
This will be reflected in the selection of following elements and facilities:
• Exit requirement, type arrangement, capacity, etc. following drafty Fire Safety standards
developed by the Building Code Project.
• Internal emergency equipment and facilities in case of casualties
• The provision of enough water associated necessary tools so as to facilitate the firefighting
effectively.
Task 21-Detailed Landscaping Design
Landscaping will be closely integrated to produce the functional and aesthetic detailing. The
guiding philosophy will be "Harmony and aesthetics". It will also be seen that the environment is
enhanced by the construction of the Buildings in the site. The possibilities of the landslides due to
unnecessary cutting and filling during the site development works will be examined and they will
be prevented from taking place during the design phase.
Elements of the plan of which landscape is one of the components will be tailored to the specific
requirements of the site and fully integrated into the existing topography. A harmonious mixture of
greenery, lawn, paved walkways and water body will be achieved within the permissible cost
constraints. Emphasis will be laid on selecting system of trees and flowering shrubs, which need
lesser manicuring. Details will be developed to the full extent, which will enable the contractor to
execute the envisaged task.
Alternative Energy Design
Solar Energy: The Consultant will explore and design both active and passive use of solar energy is
encouraged in the MALSC to reduce consumption of conventional energy. So, consultant will
propose and design for the maximum use of solar energy (for heating/computer use/Alternative
illumination / Security light etc.)
INCEPTION REPORT
Environment Protection work
The consultant will predict damages to environment and attempt to mitigate or minimize the
damages by choosing appropriate measure in design, detail and working procedure for protection of
surrounding environment. The Government ‘s Environment policies, Environment Protection Act,
and Environment Protection Rules will be followed.
Task 22: Detailed Design Drawings
The Consultant will aim to prepare drawings that can be used as construction drawings with
minimal modifications or amendments. The design drawings to be prepared will cover the
following, but not limited to:
i) Prepare detailed design and drawings for:
• Detailed Architectural Design and working Drawings

• Site plan (1:200) with landscape design.
• Floor plans (1:100)
• Furniture layout plans (1:200)
• Finishing schedule plans (1:200)
• Four side Elevations (1:100)
• If the plan is L, C or H Shape, Sectional elevations of the faces (1:100)
• Longitudinal sections (at least from two direction cutting staircase)
• Door and window schedule with counts and detail drawings and specification.
• Blow up Details (Staircase; toilets; wall sections with blow up details of sill, lintel, parapet,
overhangs, ducts, expansion joint, flooring and roofing and counter; low walls or partitions;
handrail; grill; radiation protection details for the X-ray and other radiation sensitive spaces;
if there is any level change, and any other if required to illustrate any design idea, more
details other than mention here needed to be prepared.)
• Prepare 3-D Model as per instruction
ii) Detail Structural Design and Drawings in A3 size format
• Structural Model
• Structural report including design philosophy, design parameters, Load calculations,
calculation and design of structural component like slab, foundation, staircase, shear wall,
lift etc
• Detailed Drawing of foundation (Isolated, combined or raft! pile if necessary)
• Column Layout plans, Column Details
• Beam- Column Junction Details
• Vertical section along column showing lap and joint details.
• Water Tank detail and drawing
• Tie Beam, Foundation Beam, Toe wall, Sill Band & Lintel Band detail drawing
• Beam Layout plan
• Beam sections
• Slab Reinforcement Details (Plan and section)
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• Staircase Details
• Other Roofing like Truss details if required
iii) Detailed Electrical Design and Drawings
• Lighting layout plan
• Power layout plan
• Telecommunication layout plan
• Power backup system plan
• Sound system plan
• Lightening arrester and earthing detail
• Main Distribution and distribution board design
• Specify the standard dimension and position for the placement of the switches, plug sockets,
height hanging light or wall light.
• CCTV system
• Fire alarm System
• Computer Network
• Provide catalogue or picture of any fixture and fittings that has been recommended.
• Internal and External electrification with connection to the city grid and additionally
augmented by solar/battery backup for vital laboratory functions.
• Design report must indicate the designed illumination levels with load calculation for each
room.
iv) Detailed Sanitary Design and Drawings
• Soil and waste pipe layout plan (specifying required slope)

• Hot water and cold-water layout plan
• Rain water harvesting plan and details.
• Section details of piping at the critical locations such as ducts, bends etc.
• Isometric illustrations for the piping
• Toilets and another sanitary fixtures layout plan
• Blowup sections showing fixtures specifying height from the floor and floor slopes.
• Septic tank and soak pit details with design calculations.
• Storm water flow in site plan.
• Water supply system with connection to the city mains and additionally augmented by ground
water pumping.
• Sewage treatment or disposal system for waste
• Specify precautions or instruction if any.
• Detailed fire safety design and drawings
• Indicated appropriate measures of fire safety in compliance with prevailing NNBC.
• Prepare Municipality Drawings and assist Employer for its approval
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Task 23: Detailed Engineering Calculations, Cost Estimates BoQ and Technical Specification
The Consultant will prepare detailed engineering calculations (structural, hydraulic, civil etc.) for all
components of the detailed design as listed above. These calculations will be used to prepare
detailed cost estimates in the contract documentation and bidding stage of the design phase. The
major activities on this task would be as follows:
■ Detail Quantity estimate and abstract of cost of each components (such as each MALSC , land
development etc)
• Consolidated abstract of cost
• Bill of Quantities.
• Rate of items are to be used from the District Rate analysis collecting them from the related
division offices. If there are any items which are not included in that rate analysis, consultant
has to prepare rate analysis for those items based on prevailing norms.
• Estimation of cost for unskilled labors for cash for work program.
• Technical specification for Civil, Sanitary and Electrical Works
Quantity Survey:
Quantity of each item will be calculated using spreadsheet.
Rate Analysis:
The Rate Analysis for the estimate purpose will be based on GoN Norms for Rate Analysis 2041. The
unit rates will be adopted for current fiscal year as well as prevailing market rates. The rates will
include all expenses for the completion of the works to the standard as specified in the Norms for
Rate Analysis. The rates basically will consist of direct expenses as cost of supply and delivery of
materials, hauling, storage, lifting, carrying, labor cost for erection, maintenance. The rates will also
include all indirect expenses as contractor's overhead at 15% of the direct expenses and VAT at 13 %
of the total expenses. The Rate Analysis will be prepared using a computer program.
UNIT RATES: Unit

Price Analysis:
Construction items for which unit prices or lump sum prices would be bid by contractor will be first
identified and they will be annualized considering the following to derive their unit cost.
• Standard GoN norms of unit price analysis and other accepted norms for LCB contracts;
• Markets prices;
• Availability of materials on local markets or alternative cost of imported materials;
• Wages of skilled and unskilled labors;
• Mobilization and demobilization cast;
• Overheads and profits
INCEPTION REPORT
Material's Rates:
The unit prices of materials to be adopted for the purpose of rate analysis will be either taken from
the approved rates for the Municipality or from authorized agencies and analyzed according to GoN
Norms and Consultant's experience.
Labor Rates:
Labor Rates will be taken from the office of Housing and Physical Planning, and be verified with the
current market investigation report of market study team.
Cost Estimate:
Based upon the calculated quantities and analyzed rates, cost estimate of different items will be
prepared multiplying the quantity of each item with its unit rate.
Bill of Quantities:
Prepared bills of Quantities will give fairly impression of works requirements. It will contain the
volume of each and every itemized works and contain brief specification. Contractors are required to
enter their rates for each and every item of works to over for materials, labors, overhead, profit and
other obligations like insurance, performance bond, temporary facilities to engineer and its own staff,
post-construction obligation etc.
Task 24-Specifications and Bill of Quantities and Bidding Document:
The quantities of each item of the works will be computed from the design drawings and
specifications to required accuracy depending upon the items being considered. The work items will
be grouped in different sections depending on the nature of the works to be constructed. The works
to be carried out will be summarised in the following sections:
• Site Clearance and Earthworks.

• Drainage.
• Pavement construction.
• Lighting.
• Signage and marking.
• Buildings and Facilities.
• Utilities.
• Landscaping.
• Day works Schedule.
The quantities will be based on international methods of measurement to be agreed with the Client.
Bidding document will be prepared as per PPMO standard Bidding Document (Method of
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procurement will be decided in consultation with REED officials.
Legal or contractual obligations of involved parties will be enumerated in the general and special
conditions of contract reflecting the general and particular requirements of the project.
Tender drawings will enable the bidders of assess the volume, scope and detailing of the works
requirements and the cost implications thereof. The document will comprise the following:
- Invitation of Bids
- Instructions of Bidders
- Bids from and Appendix
* General Conditions
* Conditions of Particular Application
- Forms of Agreement
- Scope of Work
- Technical specifications
- Bill of Quantities
- Works Schedule
- Schedule of Supplementary Information
- Tender Drawing
- Annexes
- Bid Security Form
- Performance Security Form Task
25- Implementation Schedule:

The Consultant will prepare an implementation schedule for the construction of the Administrative
Building and infrastructure improvements to guide the contractor/s in the preparation of their
construction schedules for the construction phase. The implementation schedule with a resolution of
weeks in Gantt chart form will be supported by CPM network.
Task 26- Construction Quality Controls Plan:
The Consultant will design a quality control program to cover: (i) inspection of Works, (ii) onsite and
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offsite laboratory testing, (iii) confirmation testing of material sources, (iv) materials quality testing,
(v) reporting of test results, (vi) and field control of surface preparation and dressing.
Inspection of works will be undertaken for all works continuously by the supervisory team for
control of quality and workmanship. The inspections will target principally:
• Material quality control.

• Construction procedures and workmanship.
• Laboratory and field-testing to ensure compliance with specifications.
• Compliance of finished works with lines and levels.
• Record of contractor's activities and daily operations.
The site Engineers will have the prime responsibility for quality control procedures. The Contractors
will be advised to follow professional approach of quality assurance for material testing, which in
general implies that quality of material as described in the documentation will be assured at the
source itself.
The confirmation testing of material sources will involve review of material sources to be used for
project works. Necessary activities will involve revisit, assessment, sampling and confirmatory
testing of materials for approval of source. The testing program will deal with tests in accordance
with the construction program and include tests required to confirm the suitability of material
sources as well as of the quality of the materials themselves. Testing of materials will firstly comprise
the further testing and assessment of material sources, and include the management and close
supervision of all sampling and testing activities at the construction site and in the site laboratory.
The quality of the builders’ work for the construction of the Administrative Building will be
controlled in the same method described above. All used materials that are not fabric made
will be tested as described. Certifications of all build in parts to be provided by the contractor
will be subjected to an approval procedure. The installation of these parts will be monitored
on the certification base. All these certificates and filled forms will be filed by the consultant
and will be part of the final documentation
Construction Methods:
The Consultant will consult with REED officials to determine the operational impacts of the
proposed works during design and construction phase. The Consultant will prepare a general
method of works that the contractor/s will reasonably follow. The method of works will include:
• Safety.
• Fencing of works and movement of fencing.
• Access control and management of site workers access.
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• Phasing of works.
• Contractor’s arrangements and stockpiles.
• Safety of workers.
• Vehicular movements and safety.
• Protection of essential cables and utilities.
• Handing over procedures.
• QA procedures and commissioning requirements.
The said method of works will be backed up with drawings showing the required sequencing of
works.
Deliverable will include: -
a) Detailed design and Bidding Drawings
b) Municipality Drawings
c) Detailed Cost Estimates, Work Specifications
d) Complete set of bidding Documents
Task 27: Preparation and Submission of Draft Report
The Consultant will prepare Draft Detailed Project Report (DPR) by compiling/ incorporating
outcomes of Tasks 1-26. The report will address all important aspects such as technical &
engineering features of project, environmental aspect, economic aspect of project and
Costing of project etc.
This report will be submitted in Five copies within 6 Weeks from the day of Contract
Agreement.
3.4 Preparation and Approval of Final Report Task 28:
Presentation and Discussion over the Draft Report

The Consultants will present the Draft Report in specified standard format and defend it to the
officials of REED Officials and other stakeholders prior to the submission of the final report. The
team of experts from both client and consultant will review the issues raised during the presentation
and finalize the amendments/corrections if needed before finalizing the report. The date and venue
of the presentation will be determined by mutual understanding between REED officials and the
consultants.
INCEPTION REPORT
Task 29: Preparation and Submission of Final Report
Apart from the presentation, the REED officials will verify the content of the report against the
Terms of Reference. The REED officials may also discuss upon the technical content of the report and
may suggest some changes if thought necessary. While preparing the Final Report the consultants
will consider the comments/suggestions and make corrections or amendments if required. The final
report will be submitted in five copies within 8 Weeks from the date of Contract Agreement date
including all design parameters, detailed architectural and structural design, working drawings (if
any), Electrical, sanitary, rate analysis, quotations (if any for reference cost) cost estimate, bill of
quantity, Bidding documents all completes.
Task 30: Discussion over the Final Report in Municipality
The Consultants will present the Final Report in specified standard format and defend it to the
officials of Local Government and other stakeholders in presence of REED officials. The team of
experts from both client and consultant will review the issues raised during the presentation and
finalize the amendments/corrections if needed before approval of the report. The date and venue of
the presentation will be determined by mutual understanding between Local Municipality and the
consultants.
Task 31: Approval of Final Report by Municipality
Upon Discussion of the Final Report and the approval of the Designs by the Technical Team from
Municipality the consultant will submit Five Copies of Final Report for Approval from Local
Government within 12 weeks from Contract Agreement Date. This report will include all design
parameters, detailed architectural and structural design, working drawings (if any), Electrical,
sanitary, rate analysis, quotations (if any for reference cost) cost estimate, bill of quantity, Bidding
documents all complete.
4 REPORTING
Reporting is considered an essential part of the Consultant's Services. Accordingly, the Consultant
will prepare and submit reports mentioned hereunder in required copies as indicated in TOR.
4.1 Inception Report
In specific, Inception Report which will comprise of detailed work schedule, methodology for the
preparation of Detailed Project Report (DPR) of Municipal-Level Agriculture and Livestock Service
Centers. Five hard copies of Inception Report will be submitted within two weeks from signing date
of Contract.
4.2 Detailed Project Report (DPR)

Draft Report: This report will be in standard format, containing all the required components of the
design and be presented in clear and easy to refer formats as per the general design.
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The Draft Report will consist of
a) Technical and Engineering Features of Project

b) Environmental Aspects including (ESMP)
c) Structural Analysis Report and Structural Drawings
d) Sanitary and Electrical Drawings
e) Specifications, Bill of Quantity & Cost Estimate with Rate Analysis
This report will be submitted in five copies within 6 weeks from the day of Contract
Agreement. The Report will also include the drawings, quantity and cost estimate of any Standard
Design that is used in the Design.
Presentation of the Draft Report
The Consultants will present the design report in specified standard format and defend it to the
REED officials and other stakeholders prior to the submission of the final report. They will review
the issues raised during the presentation while finalizing the report and make necessary
amendments/corrections if needed. The date and venue of the presentation will be determined by
mutual understanding between the REED officials and the consultants.
4.3 Final Report

Apart from the presentation, the REED officials will verify the content of the report against the
Terms of Reference. The REED officials may also discuss upon the technical content of the report
and may suggest some changes if thought necessary. While preparing the Final Report the
consultants will consider the comments/suggestions and make corrections or amendments if
required. The final report will be submitted in five copies within 8 Weeks from the date of
Contract Agreement date including all design parameters, detailed architectural and structural
design, working drawings (if any), Electrical, sanitary, rate analysis, quotations (if any for reference
cost) cost estimate, bill of quantity, Bidding documents all completes.
Soft copy (electronic copy) of the design
Apart from the bound report the consultants will submit soft copies (electronic copies) of the final
report in CD-ROMs.
4.4 Discussion and Approval of Final Report from Local Municipality
The Consultants will present the Final Report in specified standard format and defend it to the
officials of Local Government and other stakeholders in presence of REED officials. The team of
experts from both client and consultant will review the issues raised during the presentation and
finalize the amendments/corrections if needed before approval of the report. The date and venue of
the presentation will be determined by mutual understanding between Local Municipality and the
consultants.
INCEPTION REPORT
Upon Discussion of the Final Report and the approval of the Designs by the Technical Team from
Municipality the consultant will submit Five Copies of Final Report for Approval from Local
Government within 12 weeks from Contract Agreement Date. This report will include all design
parameters, detailed architectural and structural design, working drawings (if any), Electrical,
sanitary, rate analysis, quotations (if any for reference cost) cost estimate, bill of quantity, Bidding
documents all complete.
Soft copy (electronic copy) of the design
Apart from the bound report the consultants will submit soft copies (electronic copies) of the final
report in CD-ROMs.
5 WORK SCHEDULE
This section contains a Work Plan for the assignment, based on the requirements given the TOR
and our Technical Approach presented in previous Section.
5.1 Main Activities of the Assignment

Total services have been divided into different activities and sub-activities, which have been
clubbed under the following groups and presented in Table 1.
Table 5-1: Main Activities of the Assignment
PART Description of Task
Duration of
Study
2 weeks
PART I-Desk
Task 1: Mobilization and Desk Study Task 2: Review
Study
Previous Studies
Task 3: Preparation and Submission of Inception
Report
INCEPTION REPORT
PART II- Field

Task 4: Experts Site Visits 2 Weeks
Study
Task 5: Consultation with Client and Local
Government Officials
Task 6: Preparation of Preliminary Baseline Task 7-
Survey and Data Collection Task 8: Geo-technical
Investigations Task 9: Preparation of Requirements:
Task 10: Study of Existing Structures
Task 11: Study on Land Acquisition and Resettlement
Task 12: Environmental Survey
Task 13 Study of Existing surrounding facilities
Task-14 MALSC Layout Selection
Task 15: Detailed Hydrological and Metrological
Study
PART Description of Task
Duration of
Study
INCEPTION REPORT
2 Weeks
Part III- Detailed
Task 16: Preparation of DTM Model and Master Plan
Design Phase
(Office Works) Task 17-Detailed Architectural Design Task 18-
Structural Analysis and Design Drawings Task 19-
Electrical Design Drawings

Task 20-Sanitary/Plumbing/Water Supply
Distribution/Fire Fighting Design Drawings
Task 21-Detailed Landscaping Design
Task 22- Detailed Design Drawings
Task 23-Detailed Engineering Calculations, Cost

Estimates BoQ and Technical Specification
Task 24-Specifications and Bill of Quantities and
Bidding Document
Task 25- Implementation Schedule
Task 26- Construction Quality Controls Plan
Task 27: Preparation and Submission of Draft Report

6 Weeks
PART IV-
Task 28: Presentation and Discussion over the Draft
Preparation of
Final Report
Report Task 29: Preparation and Submission of Final
Report Task 30: Discussion over the Final Report in
Municipality Task 31: Approval of Final Report by
Municipality
5.2 Starting Date of Assignment

The start date of the consulting assignment is 1st September, 2022 and end at 30th November,
2022 the work plan/schedule is accordingly presented considering the various milestones as
suggested by the TOR.
5.3 Major Milestones
The major milestone and delivery dates of major reports are shown in Work Schedule. The
delivery dates of the reports are as presented below in Table 2, which is consistent with
Work Schedule.
INCEPTION REPORT
Table 2 List of Reports to be submitted to Municipality and Delivery Dates of Reports

SN Reports Delivery time
1. Inception Report within two weeks from signing
date of Contract.
2. Draft Detailed Project Report Submission Seventh Weeks from the day of
Contract Agreement.
3. Presentation over Draft DPR Within Week after Submission of
Draft Report
4. Final Detailed Project Report Submission Ninth Weeks from the day of
Contract Agreement.
5. Final Detailed Project Report Submission Fourteen Weeks from the day of
Contract Agreement.
The Work Plan in the form of Work Schedule is presented in figure TECH-5 and provides
details of main activities for execution of services including delivery of reports. The schedule is
presented in the full form covering full period of assignment i.e. 14 Weeks. The Work Plan is
presented in Gantt Charts form by the Consultant to carry out the services, consistent with and
according to the task’s activities described in the previous Section, including phasing and
interrelations, milestones and delivery dates of the reports.
Similarly, Staffing Schedule is presented in figure TECH-6 and provides details of inputs of
key experts which is further broken down into different categories based on deliverables.
Annex-I: Manning Schedule
Manning Schedule
Form Tech-6 Team Composition, Assignment and Key Experts' Inputs
Total Time-input (in

Expert's Input (in person/month) for each Deliverable (listed in TECH-5) Days)
SN Name, Nationality
PHASE- PHASE- PHASE- Fiel
Position PHASE-I II III IV Home d Total
KEY D NONE KEY EXPERTS
AN
National
Home 15 10 10
K-1 Luna Bajracharya Team Leader Field 15 35 15 50
Home 5 5 5 5
K-2 Subash Bastola Sctructural Engineer 20 0 20
Field 0 0 0 0
Home 15 10 10 35
K-3 Tika Bahadur Koirala Civil Engineer Field 15 15 50
Home 5 5 5 5
K-4 Saroj Shrestha Environmental Expert Field 20 20 40
0 10 10 0
Sub-Total 110.00 50.0 160.00
Total 110.00 0
50.0 160.00
0
SITARA-ECOCODE-CIAS JV F
INCEPTION REPORT
Annex-II: Work Schedule
Field Study and Study Items
Time in Weeks
7 th
9th 12th 13th 14th
8th 10th 11th
Activities Remarks
PREPARATION OF DETAILED PROJECT REPORT (DPR)
Task 21-Detailed Landscaping Design Task

22- Detailed Design Drawings
Task 23-Detailed Engineering Calculations, Cost Estimates BoQ and Technical
Specification
Task 24-Specifications and Bill of Quantities and Bidding Document Task 25-
Implementation Schedule Task 26- Construction Quality Controls Plan Task 27:
Preparation and Submission of Draft Report
Task 28: Presentation and Discussion over the Draft Report Task 29:
Preparation and Submission of Final Report Task 30: Discussion over
the Final Report in Municipality Task 31: Approval of Final Report by
Municipality
Inception Report Draft Design Report
Draft Presentation Final Design Report
Approval of Final Design Report
I Field Office
INCEPTION REPORT
Kamal Prasad Timalsina

Executive Director SITARA
Consult Pvt. Ltd
Annex-III: Checklist for Data Collection
Questionnaires Survey
Name of Project: Detailed Survey, Design and Cost Estimate of
Municipal-Level Agriculture and Livestock Service Centers
Technical Checklists:
__________________________________________YES/NO
1. Picture of the Plot where the Building need to construct.
2. Sketch Site Plan (North, South etc.)
3. GPS points
INCEPTION REPORT
4. Identify Water Supply, Electricity Facilities

5. Distance from Road and Rivers if any
6. Soil type: hard, medium, soft, weak
7. Area and perimeter of the Plot
8. River training works required or Not?
9. Location of Local construction material
10. Land Entitlement Certificate (Jagga Dhani Lalpurja)
11. Minute of Meetings with Community Stakeholders
12. Verification of above information from representative of
site/Municipality/Rural Municipality/Metropolitan City.
13. Collect the approved District Rate/ Municipality Rate
14. List of Contact Persons
Name of Resource Person (Name, Age, Address):

INCEPTION REPORT
Survey No:
Surveyed By:
Revised By:
Date:
1. Location of MALSC Site:
District: ...........................................
Municipality/ Rural Municipality/Metropolitan: .......................................
Ward no:..........................................
Tole:..................................................................
GPS Location:
Easting: ............................Northing: Altitude:.........
2. Accessibility:
a. By vehicle:YES | | NO □
b...................................................................................................
By foot (Approx. Distance if any): .............................................
INCEPTION REPORT
3.................................................... Name of the nearest Landmark:

................................................................................................. Width of
................................................................................................. Road:
4. Distance of site from Nearest Landmark:
5. Existing distance from River/Kholchi/Ponds (if any around 100m

Peripheral):
Existing distance from high tension Line (if any around 25m
Peripheral):
6. Land Information:
Plot Area: .................................................
Plot Number.................
Ownership: Private/Government/Community:
7. Details around plot:
North East
South West
8. Availability
of other
physical
infrastructur
e: Water-
supply:
i. Source of Water:
ii. Distance of Source

from site:
Electricity:
i. Source of
Electricity:
ii. Distance of
Connection Point from
site:
Drainage System
Status:................................................................
Waste Management
Status:
i. Sewage Treatment/
Sewer Line if available:
ii. Present Practice of
garbage and sewage
disposal:
9. Existing
7
2
structure/Present Use of
Land if any:
i. Materials used in
construction (Existing):
10. Availability of Skilled

Labor in Construction
Area:
Yes
No
11. Nearest Market for

Non-Local Material and
Distance:
12. Type of accessible

Road:
i. All Weather (B, G)
ii. Seasonal (E)
Availability Means of Transportatio distance

Area nD
Transportatio B G E P
Stone n
Sand
Wood
gregate
ement
S Rod
Pipe
GI Sheet
Rate for Pottering
Distance.
op G: Gravel Road E: Earthen Road P: Pottering
Distance
❖ Source, quality and
7
3
quantity of construction
materials: .
❖ Location of borrow
pits and the quarries if
any:
❖ Disposal Area for
dispose of surplus
materials:
14. Building Bylaws:
i........................................ FAR:
ii. SETBACK
: a. North: b.
East: .
c. S
ou
th:
d.
est
iii. Ground
Coverage Area:
iv.................................................... ROW:
v. Drainage
System:
vi. Electricity:
vii. Land
Profile (If Flood):
7
4
viii. Waste
Treatment Plant:
15. List of Contact
Persons:
Position Contact Number
16. Buildi
ng Description for
design (for
completely new
construction)
Required Floor (Please Tick)

s Remarks/Special
Numbers Ground Floor First Floor
Requirement if any
ms
Cum
m
cilities
7
5
ic Case
ovet
rements
17. Please draw

the dimension of
footprint if any or
assumed dimension for
building
7
6
SITE PLAN
Field
Obse
rvatio
n
Sheet
for
Site
Inves
tigati
on:
Date:
1. Ground Observation
Plain □ Rolling □
Moderate □ Steep □
Residual □ Colluvium □
on): Alluvium □ Rock □
Others (Specify):
2. Test Pit #1
rs Description Sample (D/UD)
Pit #1
Depth of Water Table:
3. Test Pit #2
Pit #2
7
7
4. Test Pit #3
Pit #3
5. Test Pit #4
Pit #4
6. Additional Data for Slope Stability Assessment
ed rock from ground surface:
by stream/gullies/river:
er Condition:
y: Signature:
7
8
8. Surface runoff management plan:
9. Slope management plan:
10.Landslide History of the Place (If any):
Inspected by: Signature

:
8
11.Flooding History (If any):
Environment and Social Screening
Checklist for construction of
Agriculture and Livestock
Centre in Municipality and Rural
Municipality
he Sub-Project
e Sub-Project
the Sub-Project
ity/Rural Municipality
Inspected by Signature:
9
e
Sub-Project
nefitted/Major Settlement
arket Centers
ership
and Use/ Land Type
Questions Response Remarks
(Yes/No)
e proposed sub-project lie in
ected area or buffer zone?
1
0
the proposed sub-project
nd to use or depend on any
urces of national parks and
ected areas or any critical
atic and terrestrial habitat
?tion the name and distance of
est PA
there any Forests nearby the
ion? If any, Mention the
nce, name and direction.
1
1
nger indigenous plant / animal
ies of ecological significance? If
mention them.
he sub-project falls in any high
(Landslidesrisk
/ Erosion
ne/Frazil areas/steep
e/highly degraded
/flooding/Water logging/river
lve land clearance on very steep
1
2
nd to use or depend on them for
mplementation?
there any Historical
gious/Cultural/ Archeological
(such as temple, mosque,
ces/ Grave yard etc.) within
m from the Location?
he construction/Operation of
oject impact on them?
ere any source of Air, Water,
and Noise pollution in and
nd the area?
1
3
e sub-project accessed by road
ity?
e sub-project location
itated with electricity supply?
t is the availability of water
ce/supply in the proposed area
esent?
ere any municipal drainage
m, natural drainage or road
rain at the location? If yes how
e available land enough for the
ementation of sub-project? If
how? Specify
1
4
there any Community
astructure (Irrigation canal,
r supply pipeline, foot trails,
s bridges, electricity poles,
hone poles, Chautara etc.) to
ehabilitated/relocated in the
ion? any Open Public
there
es/property within the sub-
ect area that might be
ted/encroached during
truction and operation?
the sub-project require land
isition?
1
5
the land acquisition cause
acement of households?
the implementation of sub-
ect lose livelihood of any
ndigenous people
vasi/Janajati) reside in the sub-
the sub-project involve
ities that are likely to make
versible adverse impact on
genous communities, women
vulnerable groups?
fit
1
6
genous People
vasi/Janajati) living in the
ounding of the subproject?
and Working Conditions
e number of laborers to be
d more than 50 at the peak of
ctivity/construction?
ld the subproject during
ations phase involve operation
on Prevention and Resource Efficiency
ld the subproject involve
tantial amount of earth works
auling of materials?
1
7
ld the subproject when
ational generate substantial
ld the subproject when
unt of air
ld the emission?
subproject when
ld the subproject involve use of
cide during construction or
ng operations phase?
unity Health and Safety
ld the subproject likely involve
ng/bringing in more than 12
rers from outside the
munity during infectious
there endemic construction?
or
or-borne diseases in the project
munity?
1
8
ersity and Sustainable Management of Living
al Resources
ring of vegetation or expansion
ricultural production into any
sted area?
ning or conversion of any
vation of or grazing in steep
es (i.e. lands with slopes greater
18%)?
ntary Resettlement and Restriction of Access
ld the subproject require any
isition by any government
1
9
there crops and privately-
ed trees in the proposed
nous People
ere presence of indigenous
le (as defined in the World
k ESF*) within the direct
ence area
there otherofethnic
the subproject?
minorities
have been marginalized from
mainstream
ect site? in the
there vulnerable households or
eholds with vulnerable persons
in the community? (Example:
ficiary
y Poor, Women Headed Family,
le women etc)
2
0
Team Members
Name Designation Signature Remarks
2
1
Stake
holde
Cons
ultati
on
A. Focal Group Discussion (FGD)
2
2
1. Major crops cultivated in the region
2. Major Cash Crops cultivated in the

region
3. Major Animal Husbandry Products
2
3
in the region
4. Average income from Agriculture

and Animal Husbandry (annually)
5. Major diseases in crops and animals
2
4
6. Commonly used pesticides,
herbicides, chemical fertilizers
7. Benefits of construction of
Agriculture and Livestock Service
Centre in Municipal Level
8. Social and Environmental Impacts
of construction of Agriculture and
2
5
Livestock Service Centre in
Municipal Level
9. Expected benefits from the sub-

project
2
6
10. Impacts of COVID-19
11. Others
B. Key Informant Interview (KII)
1. Impacts of COVID-19
2
7
2. Necessity of
Service Center in the
Municipality or Rural
Municipality
3. Benefits of
Agriculture and
Livestock Service Center
in the Municipality or
2
8
Rural Municipality
4. IPs, vulnerable groups (if any)
5. Social and Environmental

Impacts of construction of
Service Centre in Municipal
Level
2
9
6. Expected benefits from the sub-
project
7. Major diseases in crops and

animals (Interview with Agriculture
and Livestock Technician or Officers)
3
0
8. Commonly used pesticides,
herbicides, chemical fertilizers
(Interview with Agriculture and
Livestock Technician or Officers
3
1

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Inception Report

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GOVERNMENT OF NEPAL MINISTRY OF AGRICULTURE AND

LIVESTOCK DEVELOPMENT RURAL ENTERPRISE AND ECONOMIC

CAIDMP- Center for Agricultural Infrastructure Development and Mechanization Promotion

CBS- Central Bureau of Statistics

DADO- District Agriculture Development Office

DCCI- District Chamber of Commerce and Industry

DoA- Department of Agriculture

DPR- Detailed Project Report

EMAP- Environment Management Action Plan

FGD- Focus Group Discussion

GDP- Gross Domestic Product

MoFAGA- Ministry of Federal Affairs and General Administration

REED- Rural Enterprises and Economic Development

ToR- Terms of Reference

VDCs- Village Development Committees

TOC- Table of Contents

1.2 Objectives ......................................................................................................................................... 7

1.3 Scope of Services.............................................................................................................................. 7

2 PURPOSED PROJECT AREA................................................................................................................10

2.1 Desk Study of Purposed Project area..........................................................................................10

2.2 Location and Site Description.......................................................................................................10

2.2.1 Pakhribas Municipality, Dhankuta, Nepal............................................................................11

2.2.2 Chathar Jorpati Rural Municipality, Dhankuta, Nepal.......................................................13

2.2.3 Aathrai Rural Municipality, Tehrathum, Nepal...................................................................16

2.2.4 Diktel Rupakot Majhuwagadhi Municipality, Khotang, Nepal.........................................18

2.2.5 Khada Devi Rural Municipality, Ramechhap, Nepal..........................................................21

2.2.6 Sunapati Rural Municipality, Ramechhap, Nepal................................................................23

2.2.7 Shivapuri Rural Municipality, Nuwakot, Nepal..................................................................25

2.2.8 Melamchi Municipality, Sindhupalchowk, Nepal................................................................27

2.2.9 Chauri Deurali Rural Municipality, Kavrepalanchok, Nepal.............................................29

2.2.10............................................................................ Golanjor Rural Municipality, Sindhuli, Nepal

3.1 Desk Study.......................................................................................................................................34

3.2 Field Work ......................................................................................................................................35

3.3 Office Works ...................................................................................................................................43

3.4 Preparation and Approval of Final Report ................................................................................58

4.1 Inception Report.............................................................................................................................60

4.2 Detailed Project Report (DPR) .....................................................................................................60

4.3 Final Report ....................................................................................................................................60

4.4 Discussion and Approval of Final Report from Local Municipality......................................61

5.1 Main Activities of the Assignment..............................................................................................62

5.2 Starting Date of Assignment.........................................................................................................63

5.3 Major Milestones............................................................................................................................64

Annex-I: Manning Schedule............................................................................................................................ 1

Annex-II: Work Schedule................................................................................................................................. 2

Annex-III: Checklist for Collection ................................................................................................................ 3

Figure 3: Map of Chathar Jorpati Rural Municipality, Dhankuta, Nepal..........................................14

agriculture-based population living in the country.

• Strengthening Market Linkages through Productive Partnerships;

• Contingent Emergency Response Component

1.3 Scope of Services

• Access the present practice of garbage and sewage disposal practice.

design of the building including bar-bending schedule,

2 PURPOSED PROJECT AREA

2.2 Location and Site Description

Soft^pat! Rural Mun j ^

^jfeo'anjOf^tural MurX'pal.l^ Ajhrai RuralKVxycipa<ty *

' ' f \'■> ' V a. ’ 1

Figure 1: Different Municipal Agriculture and Livestock Service Centers to be studied

2.2.1 Pakhribas Municipality, Dhankuta, Nepal

Figure 2: Map of Pakhribas Municipality, Dhankuta, Nepal

Size of the population

Newar, Damai/Dholi, Gharti/Bhujel, Gurung, Sarki, Sanyasi/Dashnami, Limbu, Aathpariya, Sherpa,

2.2.2 Chathar Jorpati Rural Municipality, Dhankuta, Nepal

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