RUMAILA OPERATING ORGANISATION

MATERIAL TRACEABILITY AND CERTIFICATION SPECIFICATION

MATERIAL TRACEABILITY AND CERTIFICATION

SPECIFICATION

DOCUMENT NUMBER

0000RP-C-G0-G000-QA-PRO-0003
DATE 29 January 2019

Rev Description Originator Review Project Date

Approval
S. Keegan D.Smith N. Kennington 29 January
B05 Issued for Use
S. Wright D. Halliwell J. Onslow 2019
Wright, Digitally signed by Wright, Digitally signed by James R.

James R.
Stephen (NES)

Derek G. Digitally
Onslow
DN: cn=Wright, Stephen (NES), signed by

Stephen
DN: cn=James R. Onslow,
o=Rumaila Operating Derek G. Smith o=ROO, ou=Operations,
Organisation, ou=DOperations,

Smith 14:46:55 +03'00' Onslow

Date: 2019.02.14 email=James.Onslow@rooba
email=stephen.wright@roobasra sra.com, c=IQ

(NES)
.com, c=US Date: 2019.02.14 14:58:47
Date: 2019.02.14 11:32:14 +03'00' +03'00'

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RUMAILA OPERATING ORGANISATION
MATERIAL TRACEABILITY AND CERTIFICATION SPECIFICATION

REVISION DESCRIPTION SHEET

Rev. Para. Reason for Revision

B03 Appendix 1 Material certification requirements updated to include EN10204 Type 3.2 certification for
900# Hydrocarbon service valves.
B03 Appendix 1 Certification requirements for Pressure vessels in hydro carbon service updated. Type 3.2
for #300 flange rating and above, Type 3.1 for #150 flange rating and below.
B03 9.2.2 Brownfield piping class criticality and Certification level table added
B04 All Document transferred to current ROO Template
Document Removed, Rumaila Developments - Brownfield
Title
1.1 Deleted, Developments
Deleted, Brownfield Projects
Replaced with Rumaila Operating Organisation
1.2 Deleted, The overall purpose of this document is to provide an established set of guidelines
for Rumaila Operations and Developments Brownfield, when specifying material traceability
and certification requirements for inclusion in SDS and RFP. This document is for guidance
only and an Engineering assessment shall be completed before traceability and certification
requirements are specified.
3 Deleted, Developments
Replaced with Rumaila Operating Organisation
Added, MATERIALS - Materials shall be taken to mean all materials and equipment being
provided as part of the WORK, therefore, materials certification refers to all certification
types mentioned in Appendix A1
Added, Shall be taken to mean SUBCONTRACTOR
Added, MUST / SHALL - A Mandatory requirement
Added, SHOULD - A preferred requirement
Added, MAY - One possible course of action
4.3 Revised Hierarchy to be consistent with other project documents
5 Added, All laboratories testing materials for 3.1 and 3.2 certification shall be certified to ISO
17025. All ISO certification shall be made available for inspection and approval by
COMPANY
Added, Covering Manufacturers facility and scope of supply
8 Deleted, CONTRACTOR from first paragraph
9.2.3 Deleted, Refer to Material Certification and Traceability Matrix - see Appendix 1
Added, Criticality is defined as follows:
SPECIAL Primary structural elements which are in way of critical load transfer points
and stress concentrations or steel with through thickness properties.
PRIMARY Structural elements essential to the overall integrity of the installation
SECONDARY Structural elements of minor importance, the failure of which would be
unlikely to affect the overall integrity of the installation.
TERTIARY Ancillary items such as stairs, handrails and walkways.
Special and primary steel shall be 3.2 and level 1 traceability. Secondary and tertiary steel
shall have 3.1 certification and level II traceability.
10.0 Added, RELEASE to the title

10.1 Added, sub paragraph title EQUIPMENT / MATERIALS RECEIPT

Deleted, first paragraph the receiving location” and added “Sub-contractors facilities
Added, third paragraph At receipt, CONTRACTOR shall invite COMPANY to materials
receipt inspections as per applicable ITP. A material inspection report shall be prepared by
CONTRACTOR. All material certificates shall be available during receipt inspections at
SUBCONTRACTOR’s facility.

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MATERIAL TRACEABILITY AND CERTIFICATION SPECIFICATION

10.2 Added, 10.2 EQUIPMENT / MATERIALS RELEASE

All certificates in Appendix 1 shall be checked and endorsed by CONTRACTOR’s relevant
technical authority and loaded to Sharecat before CONTRACTOR invites COMPANY to a
final inspection or desktop release. Verification and checking by CONTRACTOR and
APPROVAL of all certification shall be a prerequisite to COMPANY issuing the Inspection
Release Certificate.
CONTRACTOR shall prepare a certification traceability table to accompany all certification
such that it is easy to trace the certificate to the tag or part number.
11.0 Added, first bullet point, and recorded in the cut list register
Appendix 1 Deleted, Structural steel
Deleted, Lifting appliances 2.1 type certification
Deleted, Pumps and compressors 2.1 and 3.1 type certification
Deleted, Equipment in hydrocarbon service 3.1 type certification
Added, Fabricated lifting points (transport and installation purposes only e.g. lifting lugs,
trunnions etc.)
Added, Pressure Vessel re-enforcement pads
Added, Valve actuators additional requirements, Relevant SIL level certificates endorsed
by a third party
Added, Manual Valves additional requirements, 3.2 for DSS & SDSS body.
Type 3.2 certification required for 900# valves in Hydrocarbon service. Refer to Note 5.
Added, Polymers(Plastics/PTFE)
Deleted, purchase order from note 2
All Replaced word SUPPLIER with CONTRACTOR, reference note in definition table NOTE:
Throughout this document where the term CONTRACTOR is used, this also means
SUPPLIER.
B05 9.2.2 Table Include certification requirements for Piping classes S03N1B, J01N1B, A03M8B, A01M9B,
A01E3B, A03E3B, A15E3B, A01F1B, A03F1B
Y03F3B, Y03F6B and Y15B2B manual valve certification requirements changed to ≤4” 3.2
and >4” 3.1
Added note 1 for certification type according to valve datasheet in line class.
A01E2B and A03E2B option for 3.1/3.2 and note 1 added.
Criticality ratings revised
Appendix 1 Added to manual Valves, Type 3.2 Certification required for Inconel 625 weld overlaid
valves.
Included 3.2 Type certification for all valves class 900 and above.

Hold No. Para. Description of Hold

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RUMAILA OPERATING ORGANISATION
MATERIAL TRACEABILITY AND CERTIFICATION SPECIFICATION

TABLE OF CO NTENTS

TABLE OF CONTENTS ..................................................................................................................... 4

1 INTRODUCTION ................................................................................................................ 5

1.1 Scope .................................................................................................................................. 5

1.2 Purpose ............................................................................................................................... 5

2 ABBREVIATIONS ............................................................................................................... 6

3 DEFINITIONS ..................................................................................................................... 7

4 REFERENCE DOCUMENTS ............................................................................................. 9

4.1 Project Specifications ......................................................................................................... 9

4.2 International Code and Standards ...................................................................................... 9

4.3 Order of Precedence .......................................................................................................... 9

5 GENERAL ......................................................................................................................... 10

6 POSITIVE MATERIAL IDENTIFICATION (PMI) ............................................................... 11

7 GRE MATERIAL ............................................................................................................... 12

8 CRITICALITY RATING ..................................................................................................... 13

9 MATERIAL IDENTIFICATION AND TRACEABILITY ....................................................... 14

9.1 Equipment and Materials .................................................................................................. 14

9.2 Pipework and Structural Fabrications ............................................................................... 14

9.2.1 Overview .............................................................................................................. 14

9.2.2 Piping Systems Traceability and Certification Levels .......................................... 14

9.2.3 Structural Fabrications/Assemblies Traceability Levels ...................................... 16

9.2.4 Valves and Instruments ....................................................................................... 16

10 EQUIPMENT / MATERIALS RECEIPT AND RELEASE .................................................. 16

10.1 Equipment / Materials receipt ............................................................................ 16

10.2 Equipment / Materials release ........................................................................... 16

11 RECORDING WELD HISTORY / MATERIAL PLACEMENT ........................................... 17

APPENDIX 1 - MATERIAL CERTIFICATION & TRACEABILITY MATRIX ..................................... 18

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RUMAILA OPERATING ORGANISATION
MATERIAL TRACEABILITY AND CERTIFICATION SPECIFICATION

1 INTRODUCTION

The objective of this document is to define the logical steps to ensure that:

a) The component, assemblies, piping systems and structural assemblies requiring materials
traceability are identified.

b) Materials are verified as being of the correct type and are installed in the correct location.

c) For components / systems subject to Traceability Level l, the materials unique identification
is maintained throughout fabrication / erection and as-installed records are produced.

d) Where Traceability Level l applies the applicable welding / NDE is captured and recorded.

e) Certification levels in accordance with EN 10204:2004 are defined for equipment and
components as indicated in Appendix 1.

1.1 Scope

This strategy applies to all materials used for the manufacture of equipment and facilities used for
Rumaila Operating Organisations.

1.2 Purpose

This specification should be read in conjunction with the requirements detailed in equipment Datasheets
and equipment Material Requisitions. Compliance with this Project Specification does not relieve the
CONTRACTOR from meeting the requirements of the ultimate user or his nominated representative
when stipulated in the Material Requisition.

Materials Traceability, as described in this strategy, is required to:

a) Provide a definition of traceable levels

b) Take due cognisance of 00100W-C-G0-G000-ML-SPC-0010 Specification for Positive

Materials Identification and 00100W-C-G0-G000-ML-SPC-0028 Specification for the
Manufacture of Duplex Stainless Steel Pipe Fittings, Semi-Finished Products and
Components
c) Provide a rigorous quality control methodology to ensure and subsequently demonstrate that
the correct materials, including level of certification and level of traceability have been used
and placed as specified

d) Enable the identification of all like materials from the same manufacturer and with the same
unique identification so that in the event that one is found to be defective at any stage after
installation other like items can be located and the necessary inspections and/or test carried
out to determine if the defect is specific or generic.

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MATERIAL TRACEABILITY AND CERTIFICATION SPECIFICATION

2 ABBREVI ATIONS

Abbreviations
API American Petroleum Institute

ASME American Society of Mechanical Engineers

CL Class

DR Deviation Request

DSS Duplex Stainless Steel

GRE Glass Reinforced Epoxy

HC Hydrocarbon

ITP Inspection and Test Plan

NDT Non Destructive Testing
OPEX Operational Expenditure
PMI Positive Material Identification

OR Purchase Order

QR Quality Requirements

QA Quality Assurance
QC Quality Control
RFP Request for Proposal
RFSU Required for Start Up
SDS Supplier Documents Schedule
SDSS Super Duplex Stainless Steel
SPU Strategic Performance Unit

XRF X-Ray Fluorescence

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RUMAILA OPERATING ORGANISATION
MATERIAL TRACEABILITY AND CERTIFICATION SPECIFICATION

3 DEFI NI TIONS
Definitions

COMPANY The COMPANY is the party, which initiates the project for its design and construction.
The COMPANY will generally specify the technical requirements. The COMPANY
may also include an agent or consultant authorized to act for, and behalf of, the
COMPANY.

The COMPANY consists of British Petroleum Iraq NV (BP), Petro China (CNPC),
Southern Oil Company (SOC) and the State Oil Marketing Organization of Iraq
(SOMO) all of whom make up the Rumaila Operating Organisation

CONTRACTOR The party that carries out all or part of the design, engineering, procurement,
construction, commissioning or management the project, or operation or maintenance
the facility. The COMPANY may undertake all or part of the duties of the
CONTRACTOR.

INSPECTION Shall mean the Inspection bodies which work under the supervision of the COMPANY
AUTHORITY or CONTRACTOR. In some cases the COMPANY may also act as the INSPECTION
AUTHORITY.

MATERIALS Materials shall be taken to mean all materials and equipment being provided as part
of the WORK, therefore, materials certification refers to all certification types
mentioned in Appendix A1

MAY One possible course of action

MUST / SHALL A Mandatory requirement

PLANT Shall mean permanent facilities designed, constructed and completed as a result of
execution of the WORK under the Contract.

SHOULD A preferred requirement

SITE Shall mean the premises and places on, under, in, over or through which the WORK
is to be executed or carried out including the CONTRACTOR`S engineering office and
the PLANT.

SUB- The SUB-CONTRACTOR is the party supplying goods, equipment or material

CONTRACTOR specified by the CONTRACTOR.

SUB-SUPPLIER Party supplying goods, equipment or material specified by the SUPPLIER

SUPPLIER The SUPPLIER is the party which manufactures or supplies equipment and services
to perform the duties of the CONTRACTOR. Shall be taken to mean
SUBCONTRACTOR

WORK Shall mean all and any of the works and/or services and/or materials required to be
provided by the CONTRACTOR under the Contract with COMPANY.

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MATERIAL TRACEABILITY AND CERTIFICATION SPECIFICATION

Definitions

TRACEABILITY Material is identifiable to original manufacturer’s certification upon receipt and

throughout manufacture/fabrication and erection including the provision of as-installed
LEVEL I records recording the items specific location. Shall require the transfer of the unique
identification to cut pieces.

TRACEABILITY Materials traceable to original manufacturers’ certification upon receipt, correct usage
thereafter verified by inspection/surveillance and for pipework by colour code only.
LEVEL II Shall require the transfer of the unique identification to cut pieces.

TRACEABILITY For piping and structural components materials traceable to original manufacturers’
certification upon receipt only.
LEVEL III

UNIQUE The coding applied by the manufacturer to the material and used to correlate the
IDENTIFICATION material to its certification e.g. heat/cast numbers, test number, serial number etc.

DECLARATION OF Document in which the manufacturer declares that the products supplied are in
COMPLIANCE compliance with requirements of the order, without inclusion of test results.

TYPE 2.1’ Inspection documents based on non-specific inspection – EN 10204:2004

TEST REPORT Document in which the manufacturer declares that the products supplied are in
compliance with the requirements of the order and which test results supplied are
TYPE 2.2’ based on a non-specific inspection.

Inspection documents based on non-specific inspection – EN 10204:2004

INSPECTION Document issued by the manufacturer, in which the manufacture declares that the
CERTIFICATE products supplied are in compliance with the requirements of the order and in which
TYPE 3.1’ test results are supplied.

Inspection documents based on non-specific inspection – EN 10204:2004

INSPECTION Document prepared by both the manufacturer authorized inspection representative,

CERTIFICATE independent of the manufacturing department and either the purchaser’s authorized
Inspection representative or the inspector designated by the official regulations and in
TYPE 3.2’ which there is a declaration that the products supplied are in compliance with the
requirements of the order and in which test results are supplied.

Inspection documents based on specific inspection – EN 10204:2004

NOTE: Throughout this document where the term CONTRACTOR is used, this also means SUPPLIER.

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MATERIAL TRACEABILITY AND CERTIFICATION SPECIFICATION

4 REFERENCE DOCUMENTS

4.1 Project Specifications

The CONTRACTOR shall comply with the project specifications as listed below and referenced in the
material requisition:

Doc Number Title

00100W-C-G0-G000-ML-SPC-0010 Specification for Positive Materials Identification

0000RP-C-G0-G000-QA-PRO-0005 Equipment Criticality Assessment Procedure
00100W-C-G0-G000-ML-SPC-0028 Specification for the Manufacture of Duplex Stainless Steel Pipe
Fittings, Semi-Finished Products and Components

4.2 International Code and Standards

BS EN 10204: 2004 Metallic Products – Types of Inspection Documents

4.3 Order of Precedence

The following hierarchy shall apply to the WORK

1. Statutory Iraqi Laws and Regulations

2. CONTRACT terms and conditions
3. The Material Requisition
4. This PROJECT Specification
5. Other Industry codes and standards
6. Recognised Contractor, Manufactures and Technology specifications

In the event of ambiguity or contradiction between the above, precedence shall be given in the order
listed above. In the event of ambiguity or contradiction within the SPECIFICATION, CONTRACTOR
shall apply the most onerous requirement. In all cases, CONTRACTOR shall seek APPROVAL via an
Engineering or Technical Query before proceeding.

For the avoidance of doubt, hierarchy stipulations in any other document within the SPECIFICATION
are superseded by the above hierarchy.

International codes and standards shall be the latest edition and latest addenda at the time of
CONTRACT award.

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MATERIAL TRACEABILITY AND CERTIFICATION SPECIFICATION

5 GENER AL

CONTRACTOR’s shall be required to trace and document the materials origin for all pressure containing
/ load bearing materials.

Unless agreed otherwise by the COMPANY / CONTRACTOR in writing, materials to be used in

pressure containing systems shall be sourced from manufacturers having a quality management system
(certified by an accredited certification body) complying with the requirements of:

ISO 9001 Quality Management System – Covering Manufacturers facility and scope of supply.

INSPECTION AUTHORITY / COMPANY / CONTRACTOR Inspectors, where required by the Inspection

and Test Plan, shall technically check the materials certificates for compliance with the applicable
specification. This shall include all reported data e.g. chemical analysis, mechanical analysis,
mechanical properties, heat treatment condition, hardness etc. The certificates shall be stamped and/or
signed by the COMPANY / CONTRACTOR Authorised Inspectors to signify that the technical check
has been completed.

All laboratories testing materials for 3.1 and 3.2 certification shall be certified to ISO 17025. All ISO
certification shall be made available for inspection and approval by COMPANY.

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MATERIAL TRACEABILITY AND CERTIFICATION SPECIFICATION

6 POSI TIVE M ATERI AL ID ENTIFIC ATION ( PMI)

Where required and when specified CONTRACTOR shall make provision for facilitating Positive
material Identification on all pressure-controlling and pressure-containing parts and parts that are
exposed to process fluids. PMI shall use XRF or equivalent technology and shall be available at all work
locations.

All PMI shall be witnessed by a COMPANY representative when requested. Furthermore for those
materials where the mechanical properties and microstructure are deemed critical (e.g. super-duplex
stainless steel), additional sacrificial material of the same heat number shall be made available for
destructive testing. To this end the CONTRACTOR shall supply a detailed materials matrix after award
for the COMPANY to mark-up PMI and/or destructive testing requirements. Additional PMI may be
required over and above those marked on the materials matrix should the COMPANY require assurance
of material integrity.

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MATERIAL TRACEABILITY AND CERTIFICATION SPECIFICATION

7 GRE M ATERI AL

GRE materials shall be supplied with EN 10204:2004 3.1 type material certification, this certification
shall be traceable to the items covered and shall contain the type of manufacture, glass fibre, resins,
curing agents, lining materials and all testing requirements required by the relevant standard. The
material certificate shall also include any requirements for certification to outside authorities.

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MATERIAL TRACEABILITY AND CERTIFICATION SPECIFICATION

8 CRI TI C ALI TY R ATI NG

The criticality rating for all equipment shall be performed by COMPANY in accordance with the
requirements of:

0000RP-C-G0-G000-QA-PRO-0005 Equipment Criticality Assessment Procedure

The required criticality, materials traceability level and certification level shall be shown on the Material
Requisition.

As part of the Quality Plan, procured equipment shall be reviewed in accordance with the Equipment
Criticality Assessment Procedure.

The criticality level shall determine the level of quality surveillance required.

Quality Plan/ITP requirements shall be applied to the management of design, procurement and
construction phases of the project where the following conditions are identified:

a) A failure would result in significant risk to the health and safety of the operating personnel or
general public.

b) Process or product constituents are hazardous, toxic and operate at high temperatures
and/or pressures.

c) A failure would result in operational consequences such as reduced production or shutdown.

The availability and accessibility for repair is difficult and involves long lead and/or non-
routine resources.

d) The design effort involved is significant, extensive or complex.

e) The design itself is new and complex, or a modification / redesign of a proven design for a
different application.

f) A failure would result in significant OPEX to affect a repair.

g) A failure would result in significant delay to project RFSU.

h) A failure would result in a release or discharge to the environment.

The criticality rating system is in place to ensure that quality assurance actions are appropriate.

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MATERIAL TRACEABILITY AND CERTIFICATION SPECIFICATION

9 M ATERI AL IDENTIFI C AT ION AND TR AC E ABI LI TY

9.1 Equipment and Mat erials

For equipment and materials the recommended Traceability Levels and certification levels are shown
in Appendix 1.
These Traceability Levels and certification levels shall be incorporated into the SDRL (or equivalent
document) issued with each material requisition/purchase order.
For tagged equipment, items shall be traceable to original manufacturers’ certification and their
identification shall be maintained intact from receipt by the CONTRACTOR to the as-installed condition.

9.2 Pipew ork and Structural Fabrications

This section applies to pipework and steelwork fabricated by both suppliers (e.g. equipment
SUPPLIERS) and site CONTRACTORS (e.g. on site fabrications).

9.2.1 Overvi ew

On receipt of piping and structural components their unique identification shall be checked against the
associated certification. Only materials which can be so identified shall be accepted into the stores and
used in the works.
Thereafter for materials subject to Traceability Levels I and II their unique identification marking shall
be visibly maintained throughout fabrication including the transfer of markings to cut pieces, or other
effective arrangements that maintain the traceability of the material parts to the original certification.
At the time of final inspection of fabricated items subject to Traceability Level I, or the site installation of
same, the unique identification of each of the materials used and the weld data for each associated
weld shall be permanently recorded e.g. in a computer database developed for this purpose or a paper
equivalent system (marked up drawings and/or worksheets recording the relevant data).

9.2.2 Piping S ystems Traceabilit y and Certifi cation Levels

Piping and Pipeline systems Traceability Levels shall be determined using the following evaluation
criteria:

Traceability Level I All lines ASME 900# and above, DSS / SDSS / Inconel 625 clad & DSS
/ SDSS / Inconel 625 materials.

Traceability Level II All lines 600# and below.

Traceability Level III All utility lines 300# and below.

Unless agreed otherwise by the COMPANY in writing the certification and traceability requirements for
pipe supports shall be the same as those specified for the pipework they are supporting.

Piping certification levels for Brownfield piping specifications are summarised below:

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MATERIAL TRACEABILITY AND CERTIFICATION SPECIFICATION

BF Pipe Criticality SDRL Certification Certification Certification

Spec. Rating Inspection level Pipe & level Manual level
level Fittings Valves ESD/Control
& Relief
Valves
A01E2B 3 3 3.1 3.1 / 3.2 3.2
Note 1
A03E2B 3 3 3.1 3.1 / 3.2 3.2
Note 1
A06E2B 3 3 3.1 3.1 3.2

A09E2B 2 2 3.1 3.2 3.2

A15E2B 2 2 3.1 3.2 3.2

A30E2B 2 2 3.1 3.1 3.2

S01N1B 3 3 3.1 3.1 3.2

S03N1B 3 3 3.1 3.1 3.2

J01N1B 3 3 3.1 3.1 3.2

A03M8B 3 3 3.1 3.1 3.2

A01M9B 3 3 3.1 3.1 3.2

A01E3B 3 3 3.1 3.2 3.2

A03E3B 3 3 3.1 3.2 3.2

A15E3B 2 2 3.1 3.2 3.2

A01F1B 3 3 3.1 3.2 3.2

A03F1B 3 3 3.1 3.2 3.2

U03E2B 3 3 3.1 N/A. No N/A. No

Valves Valves
Y03F3B 3 3 3.1 ≤4” 3.2 3.2
>4” 3.1
Y03F6B 3 3 3.1 ≤4” 3.2 3.2
>4” 3.1
Y09E2B 2 2 3.1 3.2 3.2

Y15B2B 2 2 3.1 ≤4” 3.2 3.2

>4” 3.1

Note 1 – For certification level for manual valves (3.1 or 3.2) refer to valve data sheets in Line Class.

In Rumaila, piping classes and associated valve specifications for Class 600 and below may be used
across a range of systems and services. The traceability and certification requirements have therefore
been selected on the basis that components may be used in hydrocarbon and non-hydrocarbon service.
Piping Class 900 only applies to hydrocarbon systems and the levels of traceability and certification
have been defined accordingly. Piping Class 1500 only applies to the water injection system and the
levels of traceability and certification have also been defined accordingly. If, during the course of field
development, Class 900 non-hydrocarbon systems or Class 1500 hydrocarbon systems are required,
this document will shall be revised.

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MATERIAL TRACEABILITY AND CERTIFICATION SPECIFICATION

9.2.3 Structural Fabrications/ Assemblies Traceabilit y Levels

Criticality is defined as follows:

SPECIAL Primary structural elements which are in way of critical load transfer points and
stress concentrations or steel with through thickness properties.

PRIMARY Structural elements essential to the overall integrity of the installation.

SECONDARY Structural elements of minor importance, the failure of which would be unlikely
to affect the overall integrity of the installation.

TERTIARY Ancillary items such as stairs, handrails and walkways.

Special and primary steel shall be 3.2 and level 1 traceability. Secondary and tertiary steel shall have
3.1 certification and level II traceability.

9.2.4 Val ves and I nstruments

Traceability levels for valves and instrumentation shall have the same traceability requirement as the
associated piping system.

10 EQUIPMENT / M ATERI AL S RECEIPT AN D RELE AS E

10.1 Equipment / Materials receipt

Equipment / materials shall arrive at Subcontractors facilities with the manufacturers’ material
certificates as specified in the purchase order and in compliance with BS EN 10204: 2004 (where
applicable). Equipment and material shall be legibly marked to enable easy correlation to their
certification. Equipment and/or materials not conforming to these requirements shall be identified as
non-conforming. Such Equipment and/or materials identified as non-conforming shall be quarantined
and will be actioned in accordance with the receiving parties established procedure(s).

The receiving location shall have a system in place to enable the easy retrieval of material certificates
e.g. filing manufacturers’ certificates in alpha-numeric sequence or assigning their own unique number.

At receipt, CONTRACTOR shall invite COMPANY to materials receipt inspections as per applicable
ITP. A material inspection report shall be prepared by CONTRACTOR. All material certificates shall be
available during receipt inspections at SUBCONTRACTOR’s facility.

10.2 Equipment / Mat erials release

All certificates in Appendix 1 shall be checked and endorsed by CONTRACTOR’s relevant technical
authority and loaded to Sharecat before CONTRACTOR invites COMPANY to a final inspection or
desktop release. Verification and checking by CONTRACTOR and APPROVAL of all certification shall
be a prerequisite to COMPANY issuing the Inspection Release Certificate.

CONTRACTOR shall prepare a certification traceability table to accompany all certification such that it
is easy to trace the certificate to the tag or part number.

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RUMAILA OPERATING ORGANISATION
MATERIAL TRACEABILITY AND CERTIFICATION SPECIFICATION

11 RECORDI NG WELD HISTO RY / M ATERI AL PL ACEM ENT

For systems/assemblies assigned Traceability Level I:

1) The materials unique identification shall be transferred to cut pieces e.g. cut
plates/pipes/section and recorded in the cut list register.

2) Drawings/documents shall be produced showing each weld uniquely numbered within the
assemblies to be fabricated.

3) During fabrication the CONTRACTOR or SUB-CONTRACTOR (as applicable) shall record the
unique identification of the materials used and the applicable weld history data for each weld
within the database/system used for this purpose.

4) At the time of, or prior to final inspection of the fabricated assembly the CONTRACTOR/SUB-
CONTRACTOR’s Inspector carrying out the inspection shall verify the correct recording of the
materials used and shall ensure that all of the required weld history data is accepted, recorded
and available.

5) The certification documentation for fabricated assemblies shall be compiled and presented as
a complete package for each assembly and shall be available for review/acceptance:-

a) For CONTRACTOR’s – at the time of or prior to final inspection/release by the

INSPECTION AUTHORITY.

b) For SUB-CONTRACTOR’s – at the time of or prior to the assembly of the applicable

pressure test package.

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 RUMAILA OPERATING ORGANISATION
MATERIAL TRACEABILITY AND CERTIFICATION SPECIFICATION

APPENDIX 1 - M ATERI AL CERTI FIC ATI ON & TR ACE ABILI TY M ATRI X

Material Material Additional

Item Certificate Traceability Requirements
Type Level (See footnotes)
Main Functional 3.1 II Hazardous Area Certificates, as required –
Components Potential ATEX requirement
Machinery Main Pressure 3.1 I String/Mechanical Test Reports
Packages Retaining Parts
Non-functional Components 2.2 III To be agreed during kick-off meeting

Lifting Appliances (LOAD PATH) See Note 3 3.1 I Proof Load Certificate

Pumps and Pressure Retaining Parts 3.2 I Pressure Test/Performance Test Results
Compressors 3.2 cert. - HC or high press.
service See note 4
Load Bearing Parts including 3.2 I Note 4 - relevant if material is Duplex or
Impeller and Shaft Super Duplex for such as impeller & shaft
Non Pressure Retaining / Non 2.2 II
Load Bearing Parts
Motors (rotor, stator and windings materials) 3.1 II Hazardous Area Certificates, as required
Potential ATEX requirement

The following equipment in Hydrocarbon Service

Pressure Vessels 3.2

Heat Exchangers Pressure Retaining Depending on design code,
Pig Launchers Parts/Pressure retaining I ASME U-1 Form (or equivalent) is required
Pig Receivers Envelope and load bearing
components

The following equipment in Non-Hydrocarbon Service

Pressure Vessels Depending on design code,

Heat Exchangers 3.1 I ASME U-1 Form (or equivalent) is required
Pig Launchers
Pig Receivers

Fabricated lifting points (transport and installation 3.1 I Design verification and fabrication(Welding
purposes only e.g. lifting lugs, trunnions etc.) & NDE) verified by a Certifying Authority
Pressure Vessel Davits 3.1 I

Pressure Vessel re-enforcement pads 3.1 I

Pressure Vessel Internals 3.1 II

Pressure Vessel Components 2.2 II

- NON pressure retaining
- NON load bearing
Atmospheric Tanks 3.1 II Static Head Test Certificate

Fire Fighting Equipment 2.2 III Type Approval Certificate

Life Saving Appliances 2.2 III Type Approval Certificate

HVAC Equipment 2.2 II Type Approval Certificate for fire-rated

(Excluding pressure vessels, motors) components Hazard Area Certificates
Electrical Bulk Items 2.1 III Hazardous Area Certificates, as required

Electrical Cables 3.1 II Fire Test Report, Cable Test Report

Fire and Gas Cables 3.1 II Fire Test Report, Cable Test Report

Instrument Bulks, tubing and fittings 3.1 I Per relevant spec

Instrument Bulks, Junction boxes cable glands etc 2.1 III Hazardous Area Certificates

Instrument Cable 3.1 II Fire Test Report, Cable Test Report

Instruments Pressure Parts (Wetted) 3.1 II

Pressure Test and Calibration Certificate
Non Pressure Parts 3.1 III
(NON Wetted)

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 RUMAILA OPERATING ORGANISATION
MATERIAL TRACEABILITY AND CERTIFICATION SPECIFICATION

Material Material Additional

Item Certificate Traceability Requirements
Type Level (See footnotes)
Valve Actuators (hydraulic/pneumatic/motor operated) 3.1 II Hazardous Area Certificates, as required

Valve Actuators (manual operation) 2.1 III Potential ATEX requirement. Relevant SIL
level certificates endorsed by a third party.

ESD Pressure Retaining and Wetted 3.2 I Fire Test Certificate and Hydro Test
Components Certificates for Body/Seat – also refer note
4

2.2 III
Non Pressure Parts
Manual Valves - Pressure Retaining and Wetted 3.1/3.2 ll/I Fire Test Certificate – also refer note 4 3.2
general Components for DSS & SDSS body.
Type 3.2 certification required for 900# and
above valves. Refer to Note 5.
Type 3.2 Certification required for Inconel
625 weld overlaid valves.
2.2 III
Non Pressure Parts
Control Valves Pressure Retaining and Wetted 3.2 l Body Hydro Test and Seat Leakage Test
and Components Certificates
Relief Valves Non Pressure Parts 2.2 III
Line-pipe 3.1 I

Barred Tees 3.1 I Hydro Test Certificates

Piping Manifolds 3.1 I Hydro Test Certificates

Piping Systems and Fittings (Carbon Steel) 3.1 I See Note 2

GRE Piping Systems 3.1 Ill

Polymers(Plastics/PTFE) 3.1 II UV resistant, meets mechanical properties

Duplex/ Super Duplex 3.2 I Per relevant specification.

To include ‘Ferrite’ and ‘Through Grain
Macro’ checks.
See Notes 2 & 4
Strainers and Filters - Pressure Parts 3.1 II Pressure Test Certificates
Non-Coded Vessels
Bolts/Stud Bolts/Nuts 3.1 II

Gaskets (Excluding. RTJs) 3.1 III

Gaskets (RTJs) 3.1 II

Welding consumables 3.1 II

Notes:
1. Additional Requirements shall be specified within the Specifications/data sheets and SDRL contained within the Enquiry/Purchase
Order.
2. These requirements shall apply for materials whether supplied as bulk packages or as part of equipment packages.
3. A recognised Certifying Authority as identified in the package specific Quality Requirements shall certify all Lifting Plans, lifting
equipment and rigging.
4. Duplex and Super Duplex Certification requirement takes precedence over other requirements listed wherever DSS or SDSS are
specified.
5. Piping Class 900# only applies to hydrocarbon systems and the levels of traceability and certification have been defined accordingly.

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