iMMAP Humanitarian IM Capacity Building – Training Program

Hawassa, Sidama, Ethiopia, February 22 – 24, 2023

Training outline
Description

This three-day in-person training program provides a general introduction on Mobile Data Collection using kobo toolbox and data management
using MS Excel. The course is designed for humanitarian IM Officers, M&E Managers, Program Managers, Government technical officers who
handle information management and donors who either are in a decision-making position or provide decision-support about what kind of
programming to advocate for and implement. The sessions use guided interactive group and individual exercises.

Pre-requisites
Computer basics skill, and Laptop with MS Office installed (Minimum Office 2013)

Language
English and Amharic

Day I – Wednesday, February 22, 2023

Mobile based data collection (MDC) using kobo toolbox
TIME ACTIVITY OBJECTIVE FACILITATOR
08:30 AM– 08:45 AM ♦ Participant Registration  Participant Registration forms filled &
submitted Dawit
08:47 AM– 09: 00 ♦ Opening Remark  Opening remark made by OCHA representative. Mesfin/OCHA
AM  Provide an overview of iMMAP Ethiopia & IM Janet/iMMAP
CB project
09:00 AM – 09:30 ♦ Introduction & Assessment Self-  Establish who is who Dawit
AM introduction  Course objectives outlined
♦ Overview of Day’s Activities  Participants familiarize themselves with

1
 ♦ Administrative Announcements
♦ Pre-training assessment
09:31 AM – 10:30 ♦ Introduction
AM i. Definition of MDC
ii. Benefits of MDC
iii. How does MDC Works
iv. Types of Survey Questions
v. Characteristics of a Good Question
Survey
♦ Kobotoolbox Components
physical facilities and training facilitators
 Training expectations established
 Pre-training assessment conducted
 Training folder shared
Yohannes
 Define Mobile Data Collection and Discuss its
benefits
 Explain how MDC works
 Discuss Types of Survey Questions
 Explain the Characteristics of a Good Survey
 Introduce the components of kobotoolbox

10:31 AM – 10:45 Health break

AM
10:46 AM – 12:30 PM ♦ Create Account  Demonstrate how to create Account Yohannes
♦ User Interface  Describe kobotoolbox GUI
♦ Create and Manage Projects  Illustrate how to create and manage Projects
♦ Previewing The Form and Deploying  Practice Previewing and Deploying Forms
Form

12:31 PM – 01:30 PM Lunch break

01:31 PM – 03:00 PM ♦ Collecting Data, Viewing Data and  Demonstrate how to Collect, View and Yohannes
Downloading Data ( Through Enketo Download Data Through Enketo form
form and on KoboCollect App  Demonstrate how to Collect, View and
♦ Question Option Download Data Using Kobocollect App

03:01 PM – 03:15 PM Health break

03:16 PM – 05:00PM ♦ Question Option…..Cont  Exercise Entering Different Question Types Yohannes

2
05:01 PM – 05:30 PM ♦ Day reflection and wrap up  Have an open quick discussion with the Dawit
♦ Daily evaluation participants on how the training goes for the
day.
 Gather participants feedback using daily
training evaluation using online form.

Day II – Thursday, February 23, 2023

Mobile based data collection (MDC) and Data Cleaning Using Excel
TIME ACTIVITY OBJECTIVE FACILITAT
OR
08:30AM – 08:40 ♦ Looking ahead to the day  Review what has been discussed on the previous day Dawit
AM and provide an overview of second-day sessions.
08:30 AM – 10:30 ♦ Question Option…..Cont  Exercise Entering Different Question Types Yohannes
AM
10:31 AM – 10:45 Health break
AM
10:46 AM – 12:30 ♦ Sharing Project and Managing  Illustrate how to Share and Manage Permission Yohannes
PM Permissions  Demonstrate How to Connect kobotoolbox with Power
♦ Kobo Toolbox API (application BI
programming interface)

12:30 PM – 01:30 Lunch break

PM
01:31 PM – 03:00 ♦ Introduction To Data Cleaning  Explain impacts of unclean data on analysis result Dawit
PM ♦ Clean Function  Exercise Data Cleaning
♦ Removing Duplicates  Demonstrate How to Apply Data Cleaning
♦ Exercise
03:01 PM – 03:15 Health break

3
PM
03:16 PM - 05:00 ♦ Split text To Column, Combine  Explain impacts of unclean data on analysis result Dawit
PM Cells, Change the case of the text,  Exercise Data Cleaning
Using Flush fill, using substitute  Demonstrate How to Apply Data Cleaning
formula, spell check.
♦ Exercise
05:01 PM – 05:30 ♦ Day reflection and wrap up  Have an open quick discussion with the participants Yohannes
PM ♦ Daily evaluation on how the training goes for the day.
 Gather participants feedback using daily training
evaluation using online form.

Day III – Friday, February 24, 2023

Excel Pivot and Charts
TIME ACTIVITY OBJECTIVE FACILITATO
R
08:30 AM – 08:40 ♦ Looking ahead to the day  Review what has been discussed on previous day and
AM provide an overview of second day sessions.
08:41 AM – 10:30 ♦ Convert Alphanumeric text to  Explain impacts of unclean data on analysis result Dawit
AM number, Number to Percentage,  Exercise Data Cleaning
unstack data, Find and Replace  Demonstrate How to Apply Data Cleaning
feature & Convert to Data
♦ Exercise
10:31 AM – 10:45 Health break
AM
10:46 AM – 12:30 PM ♦ Introduction to a Pivot Table  Introducing Pivot Table and its features Dawit
♦ Creating Pivot Table, Adding  Discuss benefits of Pivot Table
Fields, Key Pivot Table benefits,  Demonstrate Creating Pivot Table & Adding fields
Pivot Table Fields, Pivot Table  Explain Pivot Table Areas
Areas

4
 ♦ Exercise
12:31 PM – 01:30 PM Lunch break
01:31 PM – 03:00 PM ♦ Exploring Data (Sorting Data,
Filtering Data)
♦ Filtering data using Slicers &
Report Connection
♦ Exercise
03:01 PM – 03:15 PM Health break
03:16 PM - 05:00 PM ♦ Pivot Table Nesting, Pivot Table
Tools, Grouping by Date Field,
Combine Data from multiple table
♦ Pivot Table Reports, Pivot Table
Charts, timeline, conditional
formatting
♦ Exercise
05:01 PM – 05:15 PM ♦ Daily reflection and wrap up
♦ Daily evaluation
05:16 PM – 05:25 PM ♦ Post training assessment
05:26PM – 05:30 PM ♦ Closing remark
 Discuss Sorting & Filtering in Pivot Table Dawit
 Demonstrate Report Connection
 Exercise Creating, Sorting, Filtering & Slicers
 Discuss Pivot Table Nesting, Grouping and Dawit
Ungrouping
 Demonstrate Working with Pivot Table from multiple
Sheets.
 Apply Conditional Formatting and timeline.
 Have an open quick discussion with the participants on Yohannes
how the training goes for the day.
 Gather participants feedback using daily training
evaluation using online form.
 Post training evaluation conducted Yohannes
 Closing remark made by OCHA and iMMAP leads. Janet