Lake View, 3398 Nayabad

Consolidated Minutes of apartment’s General Meetings

Meeting Date/Time: 5th Feb 2023, 10.30 AM – 11.50 AM IST.

Meeting Attendees:

Flats Representatives
Flat – A1 Uttarayan Banerjee
Flat – A2 Suman Ghoshal
Flat – A3 B.R. Banerjee
Flat – A4 K. Karthikeyan (virtually)
Flat – B1 Kranti Bhowmick
Flat – B2 Not Available
Flat – B3 Aritra Bhowmik
Flat – B4 Anindita Dey

Meeting minutes and resolutions as discussed and proposed by the attendees:

A. Follow-up / Pending topic from Previous meetings taken up for discussion

# Previous Meeting Meeting minutes and resolutions Follow-up Action Items

Reference
1 Date: 19th Nov 2022 a. Completion of water connection (which was o Aritra to inform plumber
Points: 1a & 1b partially completed in June 2022) – This was (Tapas) to install the ball
COMPLETED in Nov’22, after our last discussion. valve inside the
o However, the installation of the key / valve underground reservoir, at
fitted to the underground pipe is the earliest.
cumbersome for the caretakers to open /
close during underground reservoir overflow.
To address this, after due discussion with
plumber (Tapas) & weighing different
options, it has been agreed to install a ball
valve inside the underground reservoir’s inlet
pipe which would automatically stop the
excess water flowing into the reservoir &
prevent any excessive overflow. Cost for this
installation is Rs.2300/-

b. As advised by Tapas (plumber), overhead tank

wall repair is not required. The wall is still in good
condition. However, as agreed by flat members,
to ensure during overflow the water level do not
touch the cover of the overhead tank and there is
no seepage on the walls, necessary adjustments
in the air pipe of the overhead tank should be
done.
After this is done, overhead tank cleaning can be
done by Sukumar (caretaker) for Rs.500/-.
Last cleaning of tank happened around Aug 2021.

Additional point discussed on this topic:

c. Everyone had earlier agreed that the

Lake View, 3398 Nayabad
Consolidated Minutes of apartment’s General Meetings
overflow of overhead tank results in lot of
damp in the outside of the building in each
floor as well as excessive water jet from the
roof potentially causes nuisance to neighbors o Aritra to inform plumber
as well. To address these issues, it has been (Tapas) to install the new
agreed to have the overflow pipe extend till overflow pipeline and make
ground floor so that we can save the building modifications of the air pipe
walls from water. Cost of installation of the of the overhead tank, at the
new overflow pipe + cost of adjustments in earliest
the air pipe (point# b) in overflow tank is
Rs.3000.

2 Date: 19th Nov 2022 To stop leakage from the iron filter (the one which is Aritra to follow up with Asit Haldar
Points: 1c & 2 on the pond facing side of the roof), members have and finalize a date.
decided to go for a replacement valve (after weighing
in the options provided by Asit Haldar).
The replacement valve will cost Rs.4500.

Discussion happened with Asit Haldar during the

meeting where has also agreed to do
the servicing of both the iron filters, along with
replacing of the valve in his next visit.
3 Date: 19th Nov 2022 We have not been able to make progress on the
Points: 3 overall building repair & painting, and it is possible
that we might not be able to meet our March 2023
target.
However, available members proposed to have the
repair and painting of the building to be complete
latest by Dec 2023.
In the meantime, all members have agreed to take a
cost estimation from their respective contacts.
o Given the estimation we receive today will
most likely increase by December, all
members are requested to plan their savings
accordingly.
4 Date: 19th Nov 2022 The meeting minutes of 19th Nov have been updated
Points: 4 to replace the word “discrepancy” with “stalemate”.
It can be referred in notes from 19th Nov (available
below)
o Sanjeev-da to talk to Raja & get a
rough estimation of the repair &
painting work of the outside of
the building.
o Aritra to get a quotation /
estimation from Urban Company
o Suman-da to get a rough
estimation from the contractor
who worked in Saila Moon
o Uttaran to get a rough
estimation from his
acquaintance
o Kranti to get a rough estimation
from his acquaintance
N/A

B. New topics proposed / discussed in the Meeting

# Meeting minutes and resolutions Follow-up Action Items

1 Suman Ghoshal has officially handed over the maintenance
register to Aritra Bhowmik and it was agreed by all available
parties that Aritra is going to maintain the accounts going
forward.

Aritra has been maintaining the account from January 2023.

2 It has been agreed by all available members in the meeting
that quorum has been set to 5 flats being represented in the
Lake View, 3398 Nayabad
Consolidated Minutes of apartment’s General Meetings
general meeting.
The meetings will be adjourned in case there is no
representation from at least 5 flats of the apartment.
3 Suman-da suggested that the electrical fixtures in the garage These shall be taken up during building repair
area along with electrical wiring be checked. Currently, those work.
are not in the greatest of conditions.
4 Members have agreed that there might be a need to increase
caretaker’s salary later in the year or next year.
However, given the output of their work and their overall
behavior, it has been decided by all available members that
caretaker’s demand for compensation / arrear shall not be
entertained / accepted which they had raised for delay in
salary revision in 2022.
5 It has been proposed that from 1st April 2023, the contribution
towards monthly maintenance from each flat be increased to
Rs.1250/- (from current contribution of Rs.1000/-)
This has been agreed by all members physically available in
the meeting.
Lake View, 3398 Nayabad
Consolidated Minutes of apartment’s General Meetings
#################################################
Meeting Date/Time: 19th Nov 2022, 5PM to 7PM IST.
Meeting Attendees:

Flats Representatives
Flat – A1 Uttarayan Banerjee
Flat – A2 Suman Ghoshal
Flat – A3 B.R. Banerjee
Flat – A4 K. Karthikeyan
Flat – B1 Not Available
Flat – B2 Not Available
Flat – B3 Devalina Sen, Aritra Bhowmik
Flat – B4 Anindita Dey, Sanjeev Dey

Meeting minutes and resolutions as discussed and proposed by the attendees:

# Meeting minutes and resolutions Follow-up Action Items

1 As a priority action item, available members have proposed to
ensure that the following are addressed by coming Sunday (27th
Nov 2022), given the challenges we all are facing w.r.t water
condition in our apartment and potential water storage problem:
a. Completion of water connection (which was partially
completed in June 2022)
b. Overhead tank cleaning and tank wall repair.
Last cleaning of tank happened around Aug 2021.
c. Stop leakage from the iron filter (the one which is on the
pond facing side of the roof)
 For point (a), Sanjeev-da to talk to
plumber (Pabitra) for rough
estimation. Suman-da has already
spoken to Tapas plumber.
 For point (b), Raja is going to visit
our apartment tomorrow. Based on
discussion / suggestion, subsequent
action item to be determined.
 For point (c), Sanjeev-da to share a
video of the leakage with Asit.

2 As a next priority action item, members have proposed to ensure

that the servicing of both the iron filters happen as soon as the
cleaning of the overhead tank is done.
3 Given the dilapidated condition of the outside structure of the Sanjeev-da to talk to Raja & get a rough
building, there is an immediate for repair and painting. estimation of the repair & painting work
Available members proposed to have the repair and painting of of the outside of the building.
the building to be completed by March 2023.

All members are requested to plan their savings accordingly.

4 It has been agreed that the stalemate in accounts due June 2022
entries shall be resolved immediately with necessary
adjustments in November 2022.
a. Appropriate notes have been mentioned in the book of
accounts in June 2022 & November 2022 to resolve this
stalemate
b. Rs.3500 will be paid by flat B4 in November 2022 to
resolve the pending contribution for water connection.
5 Following are the concerns and points from our caretaker For point (a), flat members to arrive at a
(Sambhu, Anjali & family) common agreement if any
a. There has been a delay in their salary revision (increase compensation/arrear to be provided to
from Rs.4600 to Rs.5000). It was supposed to happen Caretaker for the delay.
after they complete 1 year, however it was delayed by
Lake View, 3398 Nayabad
Consolidated Minutes of apartment’s General Meetings
few months. They are looking for compensation / arrear. For point (b), flat members to arrive at a
b. They want flat members to finalize their monthly final amount which need to be
contribution to common electricity bill. conveyed to Caretaker as their
c. Caretaker need the following items for their effective contribution for common electricity bill.
maintenance of the flat: This can be based on the difference that
i. Drum for collection & disposing of garbage from we observe between the average that
all flats. Current yellow drum is broken & cannot we have seen before October and
be used. average that we observe from
ii. Jhata for cleaning common areas, stairs etc. November onwards.
iii. Jhuljharu for cleaning common areas, stairs etc.
iv. One lightbulb, which is missing in the garage For point(c), Suman-da to provide
area. necessary money, from common fund,
to caretaker for them to procure the
listed items (i) to (iv).
6 For effective cleaning, Caretaker will take fresh water from any
flat in each floor, while cleaning the floors & stairs.

All members are requested to please cooperate with the

caretaker while they are cleaning.