Professional Documents
Culture Documents
Issue Date Category of Description of Finding (Requirement, non-conformity and evidence) Process/Area/
Finding Department
2/21/2023 Observation Inadequecies observed in Controls of Recordsfor Logic Modification & Production
PLC/ DCS Temporary Signal Bypass: CCR/
1. Logs with continuity Sr. No demonstrting Date wise Start and End Instrumentation
time of Bypass/ Logic Modification and Authorization is not
systematicaly maintained.
2.Approved hard copies are stored/filed at multiple locations(CCR
and Instrumentation Dept) without continuity Sr No, thus
completeness of Activity/Records cannot be verified.
2/20/2023 Observation It was noticed during dite visits that the access to he fire IMS
extinguishers at some of the locations was blocked, which may management
impact effectiveness in response to fire emergency situations.
2/20/2023 Observation 1. IMS Objective Variance in Target Compliance is not recorded as % Packing &
of Target to demonstrate Gap and trigger Improvent Action. Variance Dispatch
is recorded in Unit of Measurement, some time in Lacs.
2. Objective statement does not clearly mention about the
assumptions in Target selection. E.g. objective for power
comsumption has been set as 0.75 Kwh/ tonne of cement produced,
as against LY baseline of 0.71 Kwh/tonne. It was seen through the
discussions, that the target is set higher than LY, because of expected
increase in number of packer segment production TY. The
assumption has not be clearly mentioned, which may impact
effectiveness in objectives setting & monitoring process.
2/20/2023 Observation TPH of packer no. 3 as of Jan 23 was noted as 89 per month as Packing &
against target of 90. The action plan has been documented towards Dispatch
bridging the gap. Howver, analysis with regards to the cases of
packers nozzles blocked & changeover cases in cse of trade & non
trade products has not been available in structured manner, though
these were mentioned as contributing factors, as per discussions
withe the concerned persons.
2/20/2023 Observation A/I register needs to be reviewed & updated. E.g. applicable legal Packing &
requirements for dust generation, which is Air Act & generaion & Dispatch
disposal of pp bags used for packing, which Plastic rules, have not
been captured clearly.
2/21/2023 Observation MTTR for Jan 23 was noted as 4.83 hrs as against the target of 1.80 Mechanical
hrs. It has been noted that the tripping of lube pump has caused maintenance
tripping of the coal mill 1, leading to breakdown & RCA assigned was
delay in identifying the issue due to inadequate awareness of new
team & oil contaminated with cement. Though the actions having
been taken to address the RCA, the corrective actions have not been
documented for all root causes in structured manner.
2/21/2023 Observation 1. Working at Jetty is not in found included in Identified Emergency Jetty
Secenarios reffered for making yearly Mock Drill calender. maintenance
2. Mock drill for medical emergency at Jetty was carried out on
16.10.20 & reports maintained. However, the report needs to
capture the reponsibility & time frame for planned actions , reported
out of observations like injured person head was kept in opposite
direction ambulance near the door & rescue stretcher not available
near jetty
2/21/2023 Observation Specification of Dust mask in HIRA/ PPE matrix should be updated & Mechanical
monitoring of wearing them in Cement plant area by concerned maintenance
persons should be ensured in structured manner.
Positive indicators
1. No Customer Complaints during Last 2 years.
2. Supply of 30,000 MT/ month OPC to High Speed Rail Project,
planned to increase to 40,00 MT/month after installation of Roller
Press.
3. 1 MW Solar Power plant installed in 2021 March. 5.5MW
Renewalble Energy sourced from Rajkot since Aug 2022.
4. Cost saving of 4.7 lacs INR by locally repairing of Jetty unloader
conveyor wheels. 1.1 lacs INR savings /year achieved by modifying
discharge belt conveyor.
Due to lack of understanding, we were doing In the next year FY 23-24 of Internal audit plan, we
internal internal audit of MR dept along with the have included the half yearly audit for Top
Top management (TM) and not seperatly. management department seperatly.
Due to not mentioned in the across UTCL format, as Authorised signatory name will be mention after the
we are following central core team format of UTCL. approval of UTCL central core team by 30.04.2023
Less awareness in the system clause of R & O R & O register is updated with the new risk on
register 25.02.2023
Completed
Completed
We have updated the objective & target register
with the appropriate reason.
Compeleted on 25.02.2023
Missing in theyearly mock drill calender Updated in mock drill schedule and action plan
prepared
Due to negligence Regular monitoring at entry gate and permanent
locations
Date Response Name of DNV Auditor Comments Name of
Accepted Auditor Verifying Auditor
Response Closing NC
Date for
closure of
Non-
conformity
###
###
###
###
###
###
###
###
###
###
###
###
Issue Date Audit Type Finding No Status Category of Finding Title
Management
Improvement in EHS Operational Control Safety
QC
Packing & Dispatch
Training
Purchase
Management
ISO 9001:2015 6.1 Soumya 1.0 Effectiveness of risk register is revised and
Chatterjee updated as per current year situation.
2.1 & 2.2 Regarding IA and COVID situation,
compliance updated in risk register.
2.3 Risk of fly ash and cement market demand due
to COVID is included in Risk & Opportunity
register""""
ISO 45001:2018 9.1.2 Soumya Detail agenda prepared for Safety Committee
Chatterjee Meeting including all the mentioned issues. Next
Safety Committee Meeting will be conducted as per
detail agenda by 30.06.2021.
ISO 9001:2015 8.4 Soumya All quality related points has been reviewed and
Chatterjee updated in monitoring sheet as per BIS guide line for
cement quality standard.
ISO 9001:2015 6.2.1 Soumya 1. Reviewed and Prepared action plan to reduce the
Chatterjee TAT with consultation of logistics and tech head.
2. Communicated to the logistic team to give
dispatch planing for bag and bulk on daily basis.""""
ISO 45001:2018 8.2 Soumya All the observation/findings have been reviewed
Chatterjee and necessary actions taken to avoid repetition in
future. During SPSA audit a mock drill was
conducted all these observation have been taken
care properly and same has been mitigated.
Analysis of root cause of Non-conformity, Corrective action to Eliminate root cause of non-
Distribution of Responsibility within Organization* conformity(For actions not implemented after 90
days a committed date for implementation must be
stated)*
No provision in System for recording the Awareness given to all concerned for involvement of
involvement of non mangerial worker in Mysetu. non mangerial worker in Incident investigation and
register in Mysetu.
""""1.0 On the basis of oral statement of our doctor 1.0 In future will ensure that the certificate from
that vaccination is valid for two year. We had not doctor mentions -Validity for Typhoid Vaccine
taken a written letter / Certificate. """"""""Vac Typh"""""""" is Two years. Certificate is
2.0 All 28 parameters of water sample as per IS in 2nd attachment
10500 was not ensured in report submitted. 2.0 Total analysis of water is started and
3.0 Ecoil ,residual chlorine test report include in
1- Calibration not done within due date due to Covid quaterly .report will be documented in water
pandemic. analysis record.
2- Lights were under procurement 3.0 Awareness to be given about IS levels for Lux
3 - Not fully aware about the procedure"""" monitoring. Target Date:15.05.2021""""
Significance of all these points on effect on Unit All required compliance point are now included in
business was not analysed in depth. managment document and will be analysed in depth
in each review.
Safety Committee Agenda did not specifically Awareness will be provided about the structured
mention the agenda points, hence some ofthe Safety Committee agenda and its significance.
agenda points were not recorded even though they Compliance to agenda in Safety Committee MOM
were discussed in presentation. Reference of will be monitored by Safety Head.
Presentation was not recorded.
Date Response Name of Auditor Comments Name of Date for
Accepted DNV Auditor closure of
Auditor Closing NC Non-
Verifying conformity
Response
Soumya Correction accepted for review and updating Risk & Soumya 2022/03/18
Chatterjee Opportunities and action plan effectiveness , CA Chatterjee
plan verified for effectiveness in PA1 audit and
accepted.
Soumya In PA1 Audit Reviewed and verified -Quarterly Soumya 2022/03/10
Chatterjee Safety Committee Meetings of Dec21, CA accepted, Chatterjee
CA effectiveness verified satisfactorily- Safety
Performance, Training Data, LTFIR Trend, Red
Cornered Notice evident in Safety Committee
minutes.