Abu Dhabi Oil Refining Company

LUBRICATION REQUIREMENTS DGS-MU-004

Rev- 1 May 2009

DGS-MU-004 Rev-1

LUBRICATION REQUIREMENTS

Amendment History

01 May 2009 AMD-MU-004-BECHTEL Clause # 2.0, 4.0, 5.0, 7.0, SMK / QAM / MAY May 2009
10.0, Appendix. 1 MLM /HD

No Date Amendment Description Proposed Approved Incorporated

DGS History

1 May 2009 DGS-MU-004 Rev-1 AMD-MU-004-BECHTEL SMK / MLM / QAM / MAY

HD

0 Mar 2006 DGS-MU-004 Rev-0 Previous Project SMK /MLM / ETSDM /

HD EPDM

No Date Description Source Reviewed Approved

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 Abu Dhabi Oil Refining Company

LUBRICATION REQUIREMENTS DGS-MU-004

Rev- 1 May 2009

TABLE OF CONTENTS

1.0 GENERAL ...........................................................................................................................3

1.1 INTRODUCTION........................................................................................................3
1.2 PURPOSE..................................................................................................................3
1.3 DEFINITIONS ............................................................................................................3
2.0 CODES AND STANDARDS ................................................................................................3
3.0 REFERENCE DOCUMENTS ..............................................................................................4
4.0 DOCUMENT PRECEDENCE ..............................................................................................4
5.0 SPECIFICATION DEVIATION/CONCESSION CONTROL .................................................4
6.0 QUALITY ASSURANCE/QUALITY CONTROL ...................................................................4
7.0 DOCUMENTATION .............................................................................................................4
8.0 SUBCONTRACTORS/SUBVENDORS ...............................................................................5
9.0 VENDOR REQUIREMENTS ...............................................................................................5
10.0 SPECIAL INSTRUCTIONS .................................................................................................5
APPENDIX 1.................................................................................................................................6
ADDENDUM SHEET ....................................................................................................................8

List of Authorized Signatures / Initials

DGS Discipline Committee Member, ADRD: None

DGS Discipline Committee Member, RRD: Hani Dawod (HD)

DGS Discipline Committee Member, E&PD: Megharaj L. Mane (MLM)

DGS Discipline Committee Member Leader, E&PD: Shivaji M Karade (SMK)

Engineering & Technical Services Manager, E&PD: Quazi Abdul Matin (QAM)

Engineering & Projects Division Manager, E&PD: Mohd Al Yabhouni (MAY)

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 Abu Dhabi Oil Refining Company

LUBRICATION REQUIREMENTS DGS-MU-004

Rev- 1 May 2009

1.0 GENERAL

1.1 INTRODUCTION

This specification covers the lubricants required for initial start-up and one (1) year of
continuous operation of the equipment.

1.1.1 This specification is intended for use in the design, fabrication and testing of equipment for
the Project.

1.2 PURPOSE

The purpose of this specification is to advise the MANUFACTURER/VENDOR of his

lubrication data obligations and responsibilities upon receipt of the original equipment
Purchase Order.

1.3 DEFINITIONS

For the purposes of this specification, the following definitions shall apply:

DOCUMENT – Any form, letter, facsimile, contract, specification, requisition, drawing, or

record of any kind required to transmit information from one party to another. It also
includes computer generated drawings, lists, charts, etc. and other data used to form a
permanent record of the Project process.

CONCESSION REQUEST - A deviation requested by the SUBCONTRACTOR or

VENDOR, usually after receiving the contract package or purchase order. Often, it refers
to an authorization to use, repair, recondition, reclaim, or release materials, components
or equipment already in progress or completely manufactured but which does not meet or
comply with COMPANY requirements. A CONCESSION REQUEST is subject to
COMPANY approval.

SHALL – Denotes a mandatory action or requirement.

SHOULD – Denotes an action or requirement which is not mandatory but which is strongly
recommended.

2.0 CODES AND STANDARDS

The following codes and standards shall, to the extent specified herein, form a part of this
specification. The edition at the time of CONTRACTOR’s/ VENDOR’s proposal shall
apply.

ISO (International Organization for Standardization):

ISO 9001-2000 Quality Management System Requirements

ISO 9004-2000 Quality Management Guidelines for Performance Improvement System

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LUBRICATION REQUIREMENTS DGS-MU-004

Rev- 1 May 2009

ISO 19011 Guidelines for Quality and/or Environmental System Auditing

3.0 REFERENCE DOCUMENTS

It shall be the VENDOR’S responsibility to be or to become, knowledgeable of the

referenced codes and standards and project documents.

4.0 DOCUMENT PRECEDENCE

It shall be the Subcontractor/Vendor's responsibility to be, or to become, knowledgeable of

the requirements of the referenced Codes and Standards.

The Subcontractor/Vendor shall bring to Contractor's attention, any apparent conflict

between this specification, the related data sheets, the Codes and Standards and any
other specifications mentioned herein. Resolution and/or interpretation shall be obtained
from the CONTRACTOR in writing before proceeding with the design/manufacture.

In case of conflict, the order of precedence shall be stated in the AGREEMENT or other
PROJECT documents as applicable.

5.0 SPECIFICATION DEVIATION/CONCESSION CONTROL

Any technical deviations to this specification and its attachments shall be sought by the
VENDOR only through CONCESSION REQUEST format. CONCESSION REQUESTS
require CONTRACTOR'S and COMPANY'S review/approval, prior to the proposed
technical changes being implemented. Technical changes implemented prior to
COMPANY approval are subject to rejection.

6.0 QUALITY ASSURANCE/QUALITY CONTROL

The QA/QC program used by the VENDOR for spare parts manufacture shall be the same
program, previously approved by CONTRACTOR for use on the original equipment
purchase.

7.0 DOCUMENTATION

VENDOR shall submit the type and quantity of documentation for CONTRACTOR’S
authorization or information as listed in the individual Material Requisitions and Purchase
Orders.

Mutual agreement on scheduled submittal of drawings and engineering data shall be an

integral part of any Purchase Order.

Comments made by CONTRACTOR on documentation submittal shall not relieve

VENDOR or SUBVENDORS of any responsibility in meeting the requirements of the
specifications. Such comments shall not be construed as permission to deviate from
requirements of the Purchase Order unless specific and mutual agreement is reached and
confirmed in writing.

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LUBRICATION REQUIREMENTS DGS-MU-004

Rev- 1 May 2009

8.0 SUBCONTRACTORS/SUBVENDORS

The VENDOR shall transmit all relevant documents including this specification to his
SUBVENDORS and SUBCONTRACTORS.

It is the VENDOR'S responsibility to obtain all lubrication data from his SUBVENDORS
and SUBCONTRACTORS.

The VENDOR shall submit all relevant SUBVENDOR and SUBCONTRACTOR

documents to the CONTRACTOR.

9.0 VENDOR REQUIREMENTS

The VENDOR shall submit his recommendations to the CONTRACTOR on the completed
Lubrication Data Sheet in electronic spreadsheet format, including one hard copy, in
accordance with Appendix 1, and the diskette provided by CONTRACTOR. Submittal
date to be within 60 days after receipt of the equipment Purchase Order unless otherwise
specified in the Purchase Order.

The VENDOR shall provide complete lubrication data for each equipment item number
including any auxiliary equipment. Each part to be lubricated shall be identified on a
separate line.

It shall be the VENDOR’s responsibility to submit updated lubrication data resulting from
subsequent changes in the scope of supply, to correct errors, or to clarify previously
furnished data.

10.0 SPECIAL INSTRUCTIONS

All lubricants recommended shall be ADNOC Brand or equivalent COMPANY Brand,

suitable for the specified site and operating conditions.

Alternate lubricant recommendations shall include: complete characteristics, any special

storage requirements, and the name and location of the VENDOR serving the plant site.

Items specified or referenced by MANUFACTURER name and/or number are intended to

describe the type and quality level of lubricant desired and are not intended to be
restrictive or to exclude similar items by other manufacturers. Actual selection will be
made in strict accordance with Procurement policies established for this Project.

Appendix 1, LUBRICATION DATA SHEET includes detailed instructions to assist in

completion of the form.

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LUBRICATION REQUIREMENTS DGS-MU-004

Rev- 1 May 2009

APPENDIX 1

Abu Dhabi Oil Refining Company PAGE ___ OF ___

(TAKREER) INSTRUCTIONS AND NOTES TO VENDOR P.O. NO.:
1. Complete and return this form as specified in the equipment EQUIPMENT:
Purchase Order. VENDOR:
2. Submit revisions and/or additions on this form and check the PREPARED BY:
box provided at right. DATE:
3. If additional sheets are requried, use continuation sheet.

LUBRICATION DATA SHEET This is a revision to previously submitted data.

A B C D E F G H I J K
Equipment Description of Equipment or LUBRICANT RECOMMENDED LUBRICANT LUBRICANT QUANTITY
IDENTICAL PARTS

TAG No. Driver Part Requiring Lubrication Viscosity per Pour or Sealed

ATTACHMENTS
or Item No. (When applicable, list motor rating,
NUMBER OF

ADNOC Brand (or equivalent) ISO Visc. Initial Qty. Period between Estimated Part Manufacturer Drop Flash Prelubed by

NOTES AND
REQUIRED

speed and frame size; also state

GREASE

part or motor manufacturer). TAKREER Grade or to FILL Change or Appl. Use Centistokes @ Point Point Mfgr.
MIST
NOT

OIL

OIL

Grade NLGI Grd. (Liters) (Hours) (Liters/Yr) 40 °C 100 °C (°C) (°C) Yes No Yes No

INSTRUCTIONS CROSS REFERENCE TO EQUIPMENT ITEM No. (Column K)

COLUMN
A - List each Tag No. and corresponding parts and motor information such as bearings, common lube
system, frame/cylinders, gears, reservoirs, etc. that pertains to referenced P.O. Number. K NOTES AND ATTACHMENTS - Detailed lubrication requirements
B - Total number of identical units covered by part or motor description.
C - A separate line entry is required for each different lubricant type. Place an "X" to indicate lubricant
type.
D - Provide complete nomenclature for proper identification of lubricant characteristics. Alternate lubricants
should be listed by referencing them to Column "K".
E - Units of measure: Volume L(liters) or m³(cubic meters); Weight g (grams); Time h (hours), mo (month),
yr. (year).
Initial Qty. to fill: Indicate holding capacity of unit.
Period between change/application: Based on normal operations. Special break-in requirements
are to be listed in Column "K".
Estimated use: Write "nil" or "0" if consumption is negligible.
F - Show viscosity at both temperatures listed.
G - Pour point for oil; dropping point for grease.
H - Column may be used for other than flash point if properly identified.
I - Check "yes" if equipment is pre-lubed and requires no initial lubrication in field.
J - Check "yes" if equipment is factory sealed and requires no field lubrication.
K - Provide additional details and explanations when required by referencing notes in Section "K",
e.g. additives/thickeners required, FLUSHING requirements, special conditions, break-in procedures,
common lube system details, to identify attachments, to list alternate lubricants, etc.
L - ADNOC brand designation must be shown as base case in Column "D".

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 Abu Dhabi Oil Refining Company

LUBRICATION REQUIREMENTS DGS-MU-004

Rev- 1 May 2009

APPENDIX 1 (cont’d)

LUBRICATION DATA SHEET PAGE ___ OF ___

(CONTINUATION SHEET) P.O. NO.:
TO BE USED AS A CONTINUATION SHEET
A B C D E F G H I J K
Equipment Description of Equipment or LUBRICANT RECOMMENDED LUBRICANT LUBRICANT QUANTITY
IDENTICAL PARTS

TAG No. Driver Part Requiring Lubrication Viscosity per Pour or Sealed

ATTACHMENTS
or Item No. (When applicable, list motor rating,
ADNOC Brand (or equivalent ISO Visc. Initial Qty. Period between Estimated Part Manufacturer Drop Flash Prelubed by
NUMBER OF

NOTES AND
REQUIRED

speed and frame size; also state

GREASE

part or motor manufacturer). TAKREER Grade or to FILL Change or Appl. Use Centistokes @ Point Point Mfgr.
MIST
NOT

OIL

OIL

Grade NLGI Grd. (Liters) (Hours) (Liters/Yr) 40 °C 100 °C (°C) (°C) Yes No Yes No

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LUBRICATION REQUIREMENTS DGS-MU-004

Rev- 1 May 2009

ADDENDUM SHEET

All revisions to this DGS subsequent to the issue of Rev Zero shall be recorded in this addendum
sheet and shall be incorporated into the DGS in the next revision.

Date Proposed Revision Remarks

May 2009 AMD-MU-004-BECHTEL Incorporated in

Revision 1

In Clause # 2.0: Addition/Deletion/Replacement /Modification

Modify Last sentence of 1st Paragraph as:

The edition at the time of CONTRACTOR’s / VENDOR’s proposal

shall apply.
Delete reference to: “ISO 9011” and replace with “ISO 19011”

In Clause # 4.0: Addition/Deletion/Replacement /Modification

Add Following New Sentence at the start of the Clause:

“It shall be the Subcontractor/Vendor's responsibility to be, or to

become, knowledgeable of the requirements of the referenced
Codes and Standards.”

Replace: “The VENDOR shall notify the CONTRACTOR of any

apparent conflict between this specification, the
related data sheets, the Codes and Standards and any
other specifications noted herein. “

With: “The Subcontractor/Vendor shall bring to Contractor's

attention, any apparent conflict between this
specification, the related data sheets, the Codes and
Standards and any other specifications mentioned
herein.”

In Clause # 5.0: Modification

Modify 1st sentence of this Clause as below:

“Any technical deviations to this specification and its attachments

shall be sought by the VENDOR only through CONCESSION
REQUEST format.”

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LUBRICATION REQUIREMENTS DGS-MU-004

Rev- 1 May 2009

Date Proposed Revision Remarks

In Clause # 7.0: Addition

Add new sentence in the clause as below:

“Mutual agreement on scheduled submittal of drawings and

engineering data shall be an integral part of any Purchase Order.”

In Clause # 10.0: Modification

Last sentence of 2nd Paragraph is modified as below :

“Each part to be lubricated shall be identified on a separate line.”

In Clause # 10.0 : Replacement/ Modification

Replace: “All lubricants recommended shall be ESSO

brand or equivalent COMPANY Brand, suitable
for the specified site and operating conditions.”

With: “All lubricants recommended shall be ADNOC

Lube Brands or equivalent COMPANY Brand,
suitable for the specified site and operating
conditions.”
First sentence in 2nd Paragraph of this clause is modified as below:

“Items specified or referenced by MANUFACTURER name and/or

number are intended to describe the type and quality level of
lubricant desired and are not intended to be restrictive or to exclude
similar items by other manufacturers.”

In Appendix-1 : Replacement

Replace : ESSO

With: ADNOC

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