BOCA Facilitators’ Refresher Training

CONCEPT NOTE

1. Objectives:

- To refresh all BOCA Facilitators on the BOCA processes and be familiar with the new
BOCA Toolkit
- To connect MRCS Facilitators to BOCA Lab Hub
- To undertake the BOCA adaptation, contextualization and translation exercise on the
BOCA Guide for Facilitators and the BOCA Matrix

2. Date:
3. Participants: All existing BOCA Facilitators (as per list in Appendix A)

4. Venue: MRCS National Hqs, KL; Option - MRC Perak Hqs, Ipoh

5. Traveling & Accommodation:

a. Participants shall use the most economical means of travel, the cost of which shall
be covered by National Hqs
b. Accommodation shall be at the dormitories of National Hqs / MRC Perak Hqs
(Booking of dormitories – Action: Pn Norsiah)

6. Program & Training Design: As per Appendix B

7. Expected outcome:

- A team of Lead Facilitators in preparation for BOCA implementation at District levels;

- Facilitators would be assessed for suitability to be Lead Facilitators for inclusion in the
pool of international Facilitators based on performance in the District BOCA exercise,
including roles in completion of adaptation, contextualization and translation of
assignment given.
- Undertaking of assignment for adaptation, contextualization & translation of BOCA
Attachment Y & BOCA Matrix (Attachment Z Section 1)

8. Prior to BOCA Refresher Training:

- Facilitators are expected to visit https://fednet.ifrc.org/en/resources/policy-strategy-

and-knowledge/national-society-development/branch-organisational-capacity-
assessment/ to download all the resources of the new BOCA Toolkit

9. Resources required:

The following can be photocopied for use in the BOCA Refresher training
- Attachment X – BOCA Training of Facilitators (ToF) Step by Step Guide
 - Attachment Y – Guide for BOCA Facilitators
- Attachment Z – BOCA Matrix & Explanatory Notes to BOCA Matrix

Note: Original BOCA Toolkit shall only be presented to Lead Facilitators when they
completed the BOCA Refresher training, commits to undertake the role of Lead Facilitators
for District BOCA implementation and complete the given assignments.

10. Budget

The following provision maybe required to cater for expenses connected with this BOCA
Refresher training:-

Particulars of expenditure Amount Remarks

(Estimated)*

1. Transport & travelling 2,500 This is to cater for travelling

expenses (by the most economical
mean) incurred by participating
facilitators.

Critical assumption: Early

notification to facilitators to secure
early travel arrangement

2. Refreshment & Meals 600 This is to cater for refreshment &

RM15 x 20 pax x 2 days meal for participants during the
training course

3. Contingencies @ 5% 150 To cater for any incidentals that may be

required

Total 3,250

* Subject to review

11. Terms of Reference

10.1 BOCA Trainer

- Overall training design & program of BOCA Refresher course

- Facilitate sessions in BOCA Refresher Course

- Organize work assignment on BOCA Matrix adaptation and contextualization and

translation

10.2 MRCS Nat Hqs (Focal Person: )

 - Provide training & secretariat support
- Oversee logistical support
- Communication and liaison with BOCA Facilitators & APRO
- Secure training resources
- Secure Guest of Honor for Opening & Closing session
- Funding & Disbursements
- Actions as in Appendix C

10.3 MRCS BOCA Facilitators (Focal Person: )

- Commit to full attendance of BOCA Refresher course

- Commit to assist and complete work assignments on BOCA adaptation,
contextualization and translation
- Able to facilitate BOCA at District levels and support to other States
- Agree to be connected to the BOCA Lab Hub and be part of the international team of
BOCA trainers

10.4 IFRC – APRO (Focal Person: Ahmad Sami)

- Technical & Facilitating support

- Training material & resources (to be identified)
- Evaluation of Lead Facilitators and / or BOCA Trainers

12. For further information, please contact any of the following:-

(i) Field Officer – Mr Jaryll Ong

Tel: 012 6301195;  jaryllong@redcrescent.org.my 

(ii) Mr John Lam

Tel: 016-8674598; john.lam9884@gmail.com
 APPENDIX A
List of BOCA Facilitators

No. Name & position Email | mobile | skype | Facebook

1 Muthukumaran a/l Paramamathmah muthu.rc@gmail.com
SubCommittee Chairman, IHL Committee +60124091415
& RFL Officer (LEAD FACILITATOR) muthu.rc (Skype)
2 Hj Amri Abdul Ghaffar amriabdghaffar@gmail.com
Assistant Director, Youth +60133690246
WPKL (FB) Amri abd. Ghaffar
3 Dr Nor Azimah Chew Abdullah norazimah@uum.edu.my
Secretary, Kedah Branch Committee +60175465620
(LEAD FACILITATOR) FB : Aliya Sanderiana Ozarik
4 Siti Sofiah Othman rhapsodysufi@gmail.com
District Committee Member +60132750703
Terengganu branch FB : Rhapsodysufi Othman
(LEAD FACILITATOR) waikeat@redcrescent.org.my
5 Mr Lai Wai Keat
Youth Volunteer, Pahang stan2002my@yahoo.com

(LEAD FACILITATOR) +601169590682

Skype: wai@keat86

6 Mrs Eidah Sulaiman eidahsulaimanjag40@gmal.com

SubCommittee Chairman, IHL Committee +60129216470
Kelantan (Chair of Kota Bahru Chapter) FB: eidahsulaimanjag40@gmal.com

7 Dr Siti Rozaina Kamsani rozaina@uum.edu.my

Kedah +60193462220
Puteri Arifah (FB)

8 Mr Sulaiman Kimin sulaimankimin70@yahoo.com

Vice Chairman, Johor Branch +60127842352
Sulaiman Kimin (FB)

9 Mr Rahman Siran +60166302356

Assistant Youth Director
Melaka Branch

10 Khoiron Noor Bin Abdullah kownbbc@yahoo.com

+60194412307
FB: KHOIRON NOOR
11 Mr Noel Navin Dass
ICRC
12 Hj Asirin Abdul Kadir
Chairman, Sabah Branch
(LEAD FACILITATOR)
nnavindass@icrc.org
+60193854148
Skype: noeldass-icrc.
nnavindass@icrc.org
asirinkadir@yahoo.com
+60168158876
Asirin Abdul Kadir (FB)

13 Suhaili Yahya suhaili7552@gmail.com

IT Officer, MRCS HQ +60173323837
FB : Hati Bangkai
Suhaili7552
(Skype)
14 Albert Quah Say Keong albertquah@live.com.my
Secretary, Perak Branch +60165959206
(LEAD FACILITATOR)

15 Ritakamal Mohamad Yunus ritma75@yahoo.com

Chairman, Disaster Preparedness +60173501264
Negeri Sembilan Branch FB: Ritakamal Mojhamad Yunus

16 Mr Norhisham Ramli metlsham303.hr@gmail.com

Deputy Chairman +601125252408
WP Labuan Hisham Ramly (FB)
 Appendix B

BOCA Refresher Training

AGENDA (Tentative)
Day 1

Time Activity Remarks

8.00 a.m. Arrival & Registration

8.15 a.m. Introduction & Overview Welcome, Expectations & House

Rules

8.45 a.m. BOCA Tools – Principle Document & Overview of Tool kit & what’s
Attachment X - Z new

9.30 a.m. Opening Ceremony – SG / Chairman Nat OD

Committee

10.00 a.m. Tea break

10.15 a.m. Group Work Team organization & preparation

& practice for BOCA facilitation
Day 1

11.45 a.m. Plenary session Team facilitation

1.00 p.m. Lunch

2.00 p.m. Plenary session continuation Team facilitation

3.00 p.m. Group Work Team organization & preparation

& practice for BOCA facilitation
Day 2

4.30 p.m. Plenary session Team facilitation

5.30 p.m. Review session

6.30 p.m. End of session

Day 2

Time Activity Remarks

8.00 a.m. Re-cap

8.30 a.m. Group work Re-practice by teams

9.30 a.m. Plenary session Team facilitation

10.15 a.m. Tea break

10.30 a.m. Plenary session continuation Team facilitation

11.30 a.m. Facilitating BOCA Matrix with aid of Team facilitation on BOCA Matrix
Explanatory Notes

1.00 p.m. Lunch

2.00 p.m. Work Group – Adaptation & Team scrutinize where adaptation
Contextualization & contextualization are needed

4.00 p.m. Presentation of Work Group output

4.30 p.m. Assignment for document translation & Documents: Guide for BOCA
Consensus on timeline Facilitators & BOCA Matrix

5.00 p.m. Closing Remarks by SG

5.30 p.m. End & Departure

 Appendix C

Checklist for Organizing BOCA Refresher Training

Responsible
ACTIONS Status Note
by

1. Determine & confirm dates of BOCA Refresher training

2. Invitation to all BOCA Facilitators to attend & seek early

confirmation

3. Secure training venue, accommodation, etc

4. Photocopy ATTACHMENT X, Y & Z. One copy for every

participant

5. Prepare the materials and equipment for the BOCA Refresher

Training.
- Vinyl (PVC banner) Matrix with detachable topics
- Permanent marker pens – 3 boxes for each colour (Red,
Blue & Black);
- Blue tack or masking tape 10 rolls;
- 3 rolls poster/flip chart papers (or 15 sets if not rolled);
- LCD Projector c/w portable screen;
- Printer with enough ink;
- Rulers and other office stationeries;
- White board (1 inno) & Flip chart stands (4 innos)
- PA system

6. Prepare Registration Form & Name tags

7. Secretariat support – Registration, distribution of training

resources, set-up training room

8. Prepare Certificates of Attendance

9. Ensure ability to have wifi access ( for RMS & BOCA

Facilitators Facebook)

10. Claims & Disbursements

11. Arrange meals & refreshment catering

12.

13.