Agnes's HandOver Plan

Monday 20/03 Tuesday 21/03 Wednesday 22/03 Thursday 23/03 Friday 24/03 Sat Sun Monday 27/03 Tuesday 28/03 Wednesday 29/03 Thursday 30/03 Friday 31/03
8:00
Arrival and DRC + SS workshop
9:00 introduction to Briefing with staff Procurement WareHouse Transport
DRC + SS DRC + SS
10:00 team, attending
supply meeting
Rep/Abu FP Meeting workshops workshop
HandOver HandOver HandOver
11:00 Introduction/ HandOver with Francis with Francis with Francis
12:00 Welcome to MSF with Francis

13:00 LUNCH LUNCH

14:00 Briefing with
HandOver HandOver HandOver HandOver DRC + SS
15:00 Admin Transit with Francis with Francis with Francis with Francis workshops
DRC + SS workshop
Welcome to SUKA
16:00
Briefing with PDM
17:00 BBQ
 Activity Topic Description
Contract New Contracts & change Mgnt New supplier onboarding
Management

Tools UF cleaning and technical support, Follow up the encoding process, run
UniField quarterly reports, close the pilot period
MSFLog Portal Transport team to be included in copy of all portail communications
Human Jakob's Training Follow up on the planned training schedule, couching and mentoring
Resource
 Status Deadline
ongoing already, detailed plan to be drafted 4/15/2023

ongoing 6/30/2023
Ongoing 6/30/2023

Ongoing 4/28/2023
 No. Description

By 31st March 2023, finish the on going Transport and

1 Customs Market Assessment of (MIFAT) and share/report
the results with all the stake holders.
OBJECTIVES

Ensure an accurate monthly and quarterly Reports on

Transport and Custom activities are produced every 3rd
of the new month.

Freight+and+Custom
2 +Data+Report+OCG+2021+v2.xlsx

Ensure that all transport and customs activities are

performed according to MSF standards and that all the
transport and customs information is shared and know to
all stake holders (Missions we support)
- Establish a system to monitor standard MSF GSDPs
respect during transportation services
managed/contracted by SUKA,
- Updating all the tools as required.
- Transport contracts are signed before
truck/vessel/plane departs
3

HR management/team management
4
 indicator Deadline

2/28/2023

New contracts signed.

Report/dashboard to monitor the KPIs as set in
contracts is created and in use. 3/31/2023
T&C team is trained on how to use it and keeps it up to
date
3/31/2023
Contribute to work out a final report on MIFAT 3/31/2023
Create a folder of Key files on the share point 3/31/2023

A clear report is developed and put in place – share

point (DCSC Back Office support) starting from the 4/30/2023
standard OCG report, adapted to SUKA reality – see
example embedded on the side)
Implementation of new transport follow up. 2/28/2023
Updated transport and customs transport follow up. permanent
All transport and Customs activities
Freight+and+Custom are recorded in UF,
validated, and closed.
+Data+Report+OCG+2021+v2.xlsx 3/31/2023

SOP and WI on the matter produced (revised) 4/30/2023

 Report on the matter developed and set in place
(DCSC Back Office support) 4/30/2023
All tools like the GeoApp is updated according to the
current context. 4/30/2023

All contracts are signed before the job is done permanent

Up-to-date JDs in place 2/28/2023
Task split in place 2/28/2023
Personal objectives set 2/28/2023
 status New Target deadline

complete NA

Dashboard created, not yet implemented 4/30/2023

Partially trained, not yet confident to use tool 4/30/2023

partially done 4/28/2023
Pending 4/30/2023

Report is put in place, to take through DCSC 6/30/2023

Complete NA
Permanent NA

complete NA

Not yet Done 7/20/2023

Report has been set, to take through DCSC (Back office) 5/17/2023

ongoing 4/30/2023

All contracts are signed before Job is done permanent

complete NA
complete NA
complete NA