Doc.

No : PPEPL/SOP/02
INTEGRATED MANAGEMENT SYSTEM PROCEDURE
Rev.No : R1
Title: Standard Operating Procedure for Internal Rev Date: 04.06.2019
Audit Page 1 of 4

1.0 PURPOSE:
To establish, implement and maintain a process for conducting Internal Audits at
planned intervals for verifying the effectiveness of implementation of Integrated
Management System and SA8000.

2.0SCOPE:
All requirements documented and applicable to all activities covered under the
Integrated Management System and SA8000

3.0 PROCESS OWNER: Management Representative/Concern department Executives and

Internal Audit Team.

4.0 PROCESS INPUTS:

 Audit plan,
 Audit schedule,
 List of Auditors,
 ISO 9001:2015, ISO14001:2015 and SA8000 standard requirements

5.0 PROCESS DESCRIPTION:

5.1 Audit Planning:

a) Internal Audits are conducted once in 6 months and updated in Annual Audit Plan
(MR/F/07). Instead of doing audit exactly on planned month , we will schedule
the audit one month before so that even in case of any emergency issues if we
postpone the audit, then we still will be in position of compliance. Audit schedule
will show this effect. Future no more  postponement shall be allowed
b) Internal Audits are planned and conducted for IMS and SA8000 based on the trend
analysis of previous audit findings to determine the IMS and SA8000 is effectively
implemented and maintained.
c) MR maintains List of Trained Internal Auditors (MR/F/06)
d) MR ensures that auditors do not audit their own work.
e) Audit schedule (MR/F/08) is prepared based on the status, importance of process
and areas to be audited as well as results of previous audits.

5.2 Conducting and Reporting:

Raghavendra Joshi Sandhya Narain Renganathan

Prepared By : AMR Reviewed By: MR Approved By: MD
 Doc.No : PPEPL/SOP/02
INTEGRATED MANAGEMENT SYSTEM PROCEDURE
Rev.No : R1
Title: Standard Operating Procedure for Internal Rev Date: 04.06.2019
Audit Page 2 of 4

a) As per the audit plan & the schedule the audits are conducted by the auditors
based on the appropriate Integrated Management System and SA8000
documentation, as applicable of the area to be audited.
b) Auditors ensure that while auditing the objectivity and impartiality are
maintained.
c) Results of audit conducted at the Factory are recorded in the Audit Observation
sheet (MR/F/09) by the trained auditors and circulated by MR to respective
Process owner.

5.3 The MR and AMR will ensure that any necessary corrections and corrective actions are
taken by the Process owner without undue delay to eliminate detected
nonconformities and their causes for the area being audited. The details are recorded
in MR/F/10.

5.4 Auditor or MR verifies or conducts follow-up audits to ensure the correction &
corrective action are effectively implemented and recommends for closure of NC and
report to MR.

5.5 Summary of Audit results (MR/F/11) is submitted to Management for Review.

6.0 PROCESS OUTPUTS

 Audit results

7.0 PROCESS MEASURABLE:

a) Non-conformances observed vs. closed within stipulated date
b) Monitoring the number of repeated number of NCs

8.0 DOCUMENT/ RECORD REFERENCE:

a) List of Trained Internal Auditors (MR/F/06)
b) Annual Audit Plan (MR/F/07)
c) Audit Schedule (MR/F/08)
d) Audit Observation Sheet (MR/F/09)
e) IMS and SA8000 Audit Nonconformance Report (MR/F/10)
f) Audit summary report (MR/F/11)

9.0 ISO CLAUSE REFERENCE:

Raghavendra Joshi Sandhya Narain Renganathan

Prepared By : AMR Reviewed By: MR Approved By: MD
 Doc.No : PPEPL/SOP/02
INTEGRATED MANAGEMENT SYSTEM PROCEDURE
Rev.No : R1
Title: Standard Operating Procedure for Internal Rev Date: 04.06.2019
Audit Page 3 of 4

a) ISO 9001:2015 and ISO14001:2015 Ref:

 9.2- Internal Audit

b) SA8000 Ref:
 9.4.2- Monitoring (Internal Audits)

Raghavendra Joshi Sandhya Narain Renganathan

Prepared By : AMR Reviewed By: MR Approved By: MD
 Doc.No : PPEPL/SOP/02
INTEGRATED MANAGEMENT SYSTEM PROCEDURE
Rev.No : R1
Title: Standard Operating Procedure for Internal Rev Date: 04.06.2019
Audit Page 4 of 4

10.0 Process Interactions:

 All the Processes

11.0 Revision History:

Rev.
Sl. No. Nature of change Description Date Reason for change
No.
- NIL

Raghavendra Joshi Sandhya Narain Renganathan

Prepared By : AMR Reviewed By: MR Approved By: MD