SITE POSSESSION

MINUTES OF MEETING NO. 1

Project : Kajang East (Show Village) @ Semenyih, Selangor

Date : 15 April 2014 (10.00 am)
Venue : Aliran Perkasa Sdn Bhd’s Office

Attendance : Name Designation Company

Ms. Kate Tan Architectural Associate Surbana Int. Cons. Sdn. Bhd. (SIC)
Mr. Lee Yong Kheng Structure Engineer LTE Engineers Sdn. Bhd. (LTE)
En. Muhammad bin Yahya M&E Engineer Perunding Timur S/B (PT)
En. Ahmad Affandi Metro Kajang Construction S/B (MKC)
En. Mohd Fakrul Adli Metro Kajang Construction S/B (MKC)
Mr. Lai Siew Wei Senior Project Manager Bina SKK Sdn. Bhd. (BS)
En. Azmir Tayit Assistant Site Manager Bina SKK Sdn. Bhd. (BS)
Mr. Lim Teck Chuan Hong Soon Engineering S/B
Mr. Chu Chong Keong Hong Soon Engineering S/B
En. Affan YH Electrical Engineering S/B
PROJECT TITLE : CADANGAN MEMBINA SHOW VILLAGE DI DALAM PRECINCT 1 YANG MENGANDUNGI :

1) 1 UNIT RUMAH BERKEMBAR (2 TINGKAT), JENIS SDA1

2) 1 UNIT RUMAH BERKEMBAR (2 TINGKAT), JENIS SDA1a
3) 1 UNIT RUMAH TERES (3 TINGKAT), JENIS E1a
4) 1 UNIT RUMAH TERES (3 TINGKAT), JENIS E3a

BERSERTA 1 UNIT RUMAH KELAB, KOLAM RENANG, 1 UNIT PONDOK PENGAWAL DAN 1
UNIT TNB SUB-STATION, DI SEBAHAGIAN LOT 1990,1996 & 25301, MUKIM SEMENYIH,
DAERAH HULU LANGAT, SELANGOR DARUL EHSAN.

UNTUK TETUAN ALIRAN PERKASA SDN. BHD.

________________________________________________________________________________________________________________

EMPLOYER : ALIRAN PERKASA SDN. BHD. (AP)

ARCHITECT : SURBANA CONSULTANT SDN. BHD. (SIC)
STRUCTURE ENGINEER : LTE ENGINEERS SDN. BHD. (LTE)
CIVIL ENGINEER : PERUNDING ACE SDN. BHD. (PA)
M&E ENGINEER : PERUNDING TIMUR SDN. BHD. (PT)
LANDSCAPE ARCHITECT : HODA DESIGN SDN. BHD. (HO)
SURVEYOR : JURUUKUR JITU RUNDING (JJR)

MAIN CONTRACTOR : BINA SKK SDN. BHD. (BS)

(MAIN BUILDING)

1. Contract Value : RM 5,390,000.00

2. Contract Period : 6 Months
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3. Date of Commencement of Work : 15 April 2014
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4. Date of Completion : 16 October 2014
5. Liquidated Ascertained Damages : RM 5,000.00 / day
6. Defects Liability Period : 24 months (upon date of Practical Completion)
7. SPA : N/A
8. Priority Works
TNB Sub-station : 1 unit Double Chamber
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Date of Completion : 16 July 2014 (3 months)
Liquidated Ascertained Damages : RM1,000 / day

(1) SUB- CONTRACTOR : POOLTREND (M) S/B (PSB)

(SWIMMING POOL & WATER FEATURE EQUIPMENTS SYSTEM)
Contract Value : RM 300,000.00

(2) SUB- CONTRACTOR : YH ELECTRICAL ENGINEERING S/B (YH)

(INTERNAL ELECTRICAL & TELEPHONE SERVICES, ELV SYSTEM AND AC.MV SYSTEM)
Contract Value : RM 780,000.00

(3) SUB- CONTRACTOR : KEEMFAT SANITARY & PLUMBING S/B (KSP)

(COLD WATER SUPPLY & SANITARY PLUMBING SYSTEM)
Contract Value : RM 311,000.00

(4) SUB- CONTRACTOR : KUASAMAS LETRIK S/B (KL)

(STREET LIGHTING & EXTERNAL TELEPHONE SERVICES FOR MAIN ACCESS ROAD TO SHOW VILLAGE)
Contract Value : RM 550,000.00

(5) SUB- CONTRACTOR : KUASAMAS LETRIK S/B (KL)

(UPGRADING OF EXISTING STREET LIGHTING & EXTERNAL TELEPHONE SERVICE FROM EXISTING
JUNCTION TO PROJECT SITE)
Contract Value : RM 158,000.00
 Date of Action/
S/N Description Deadline
Issue Remarks
1.0 General Matters

Introduction for of NSC

1.1 Cold water & sanitary plumbing system - Keemfat Sanitary & Plumbing S/B INFO
Internal electrical, telephone, ELV & A/C system – YH Electrical Engineering S/B

General information of Site Meeting

1.2 INFO
• Meeting set on Tuesday 10am fortnightly.
2.0 Contractual Matters
Performance Bond
• Bina SKK – waived PSB/
• Pooltrend – by 29.4.14 KSB/
2.1
• YH Electrical – waived
KL
• Keemfat Sanitary & Plumbing – by 29.4.14
• Kuasamas Lektrik – by 29.4.14
Insurance & SOCSO
2.2 BS
• BS to submit Insurance & SOCSO by 3 weeks

3.0 Site Personnel: Contractor Organization Chart / Site Organization Chart

Permits
3.1
• Worker’s permit
• Green card

4.0 Contractor’s Work Programme

4.1 BS to submit within 10 days upon kick of meeting. (Included others NSC)

5.0 Daily Record / Contractor’s Report

• Summary of Work Progress

• Site Organization Chart
• Matters drawing requiring attention of Consultant (w/ date required &
by when)
• A.I / E.I received
• Work Programme
5.1 • List of Samples and Shop Drawings INFO
• Weather Chart Report
• Summary of Daily Report: Labour Force
• Fornightly Forecast
• Site Photographs
BS to submit by 29.4.2014.

6.0 Safety Monthly Report

SIC requested BS to submit the following Safety Checklist to MKC:-
- Manual plan
- Safety application
- Safety procedure
6.1 BS/MKC
- Declaration letter
- Worker list (green card)
- Safety Signage
MKC to forward standard format to BS & SIC.
7.0 Setting Out Drawing / As-Built Drawing

7.1 BS to collect building setting out drawing from SIC office by 16.4.2014 BS

7.2 JJR issued lot setting out drawing on 15.4.2014. INFO

8.0 Claims and Certificate

8.1 Submission Claim – to submit by 20th monthly INFO

8.2 Variation Order – quotation to submit within 30 days INFO

9.0 Construction Drawings / Contract Document

9.1 Architectural construction drawing issued on 15.4.2014. INFO

10.0 Quality Assurance & Documentation

10.1 Project Quality Plan – to be submit by 29.4.2014 BS

10.2 Method Statement / Documentation – to be submit by 29.4.2014 INFO

10.3 Detailed list if major materials / equipments

10.4 Material catalogues and material samples – to be submit 30 days advances. INFO

10.5 Shop drawings – to be submit 30 days in advances. INFO

11.0 Authority Approval

Documents Authority obtained / records

11.1 INFO
• SIC forwarded BP approval on 15.4.2014.
G Form checking / records
11.2 SIC
• SIC to prepare G form for BS.

12.0 Architectural Works

13.0 Structural Works

13.1 LTE to issue construction drawings by 18.4.2014. LTE

14.0 M&E Works

14.1 PT to issue construction drawings by 17.4.2014. PT

15.0 COW Works

15.1 SIC highlighted to ALL, C.O.W. should be consultant representative contractually. INFO

16.0 Other Works

17.0 Other Matters

18.0 Next Site Meeting

The next Site Meeting No. 2 has been scheduled on 29.4.14, Tuesday at 10.00 am at
18.1 INFO
Kajang East Site Office.
Prepared by : Kate Tan
Vetted by : Liza Yap
Distribution : All