RPS Consulting UK & Ireland

RISK ASSESSMENT - COVID-19

PROJECT NAME Demo Survey PROJECT NUMBER: FYAD77459

Description of
works to be Demo Survey of Construction Area 11
undertaken:

DATE 11-Oct-21 Date(s) Work to take place: 14 Oct 21 - TBC FORM REVISION: 8

AUTHORED BY REVIEWED BY
Name Position Name Position
Seona Carroll H&S Manager Jim Leahy H&S Manager
This RA is a template of general hazards and control measures which will need to be adapted to your specific site visit.
PERSONAL PROTECTIVE EQUIPMENT (SEE TASK-SPECIFIC RISK ASSESSMENT FOR GENERAL REQUIREMENTS)
PPE requirements are as required via the task specific assessment. List additional requirements relating to management of COVID-19 risk only (which must be used IN ADDITION to the general requirements):

LIKELIHOOD (L) L = Certain (5) - High (4) - Moderate (3) - Low (2) - Unlikely (1) Note - likelihood should be relatively low with controls in place

SEVERITY (S) S = Fatality (5) - Serious (4) - Moderate (3) - Low (2) - Minor (1)
RISK (R) R = LIKELIHOOD x SEVERITY
Hierarchy of Controls - Eliminate - Reduce - Isolate - Control - PPE - Behaviour
The measures below address the potential residual risks associated with site works and mitigating these against the Government and Health Authority guidance. They do not address the risk of infection itself, which should always refer back to
the UK Government and NHS advice. At risk personnel should be considered in line with the UK Government guidance and assessment concluded prior to deployment.
https://www.gov.uk/coronavirus
https://www.gov.uk/search/all?topical_events%5B%5D=coronavirus-covid-19-uk-government-response&order=updated-newest
http://www.constructionleadershipcouncil.co.uk/news/
Familiarise yourself with any additional requirements which may be applicable in the region in which you are travelling / working (different restrictions may apply in England Wales, Scotland, Northern Ireland and the Republic of Ireland & there
may also be local restructions in place)

Who might be harmed Risk After Controls

Activity What are the hazards? Risk Control Measure (DELETE ANY WHICH ARE NOT APPLICABLE)
and how? L S R
COVID-19 Viral Infection RPS Site Staff, If you have a high temperature, a new persistent cough, OR a loss/change to your sense of smell/taste then you are not to go to site. If you are
General Client representatives & considered a 'clinically extremely vulnerable' person (as defined by the UK government), you are not to go to site
Sub-contactors (https://www.gov.uk/government/publications/guidance-on-shielding-and-protecting-extremely-vulnerable-persons-from-covid-19/guidance-on-shielding-and-
Serious Illness protecting-extremely-vulnerable-persons-from-covid-19). If you are considered a 'clinically vulnerable' person please contact the H&S Team regarding your
circumstances & the site visit being proposed.

COVID-19 & Site works Viral Infection
Transport - Travelling to
and from site
1. Follow UK Government, NHS Guidance and CLC Guidance that is updated regularly. For GB Sites - CONFIRM the site has met the Governments
COVID-19 Secure '5 Steps to safer working together'
https://assets.publishing.service.gov.uk/media/5eb961bfe90e070834b6675f/working-safely-during-covid-19-construction-outdoors-110520.pdf
1 5 5
2. Ensure guidance is up to date and reviewed prior to start of works.
3. Ensure good hygiene practices are followed and adequate facilities are available.
4. Follow additional measures below based on activity being undertaken.
5. Undertake staff assessment and ensure no vulnerable category personnel are deployed to site works
6. Review updates circulated through RPS internal network groups.
If you choose to wear a face covering please ensure that you wash your hands before putting one on and taking one off. Please see:
https://www.gov.uk/government/news/public-advised-to-cover-faces-in-enclosed-spaces.
RPS Site staff Specify your mode of transport :
Close contact leading to 1. Avoid business travel unless there is a specific client/business requirement.
infection 2. Use your own or RPS vehicle wherever possible.
3. Travel to and from site to by separate vehicles. Employees do not travel together to work or to site (unless part of agreed 'work bubble'). Do not use
corporate minibuses or similar.
4. Wipe down steering wheel, gear stick, door handles, prior to use in vehicles particularly if private hire. Make sure the vehicle has been cleaned
following the previous use by the provider.
5. Follow transport authority/government guidance & requirements if using public transport
6. Fuel the car at the card pay pump (using disposable gloves). 1 5 5
7. Use card tap tolls on the motorway.
8. Bring own food and water on journey.
9. Ensure there is a process to get someone home if they are taken ill.
10. Confirm parking arrangements at site
11. Wash hands or use sanitiser prior to and on completion of journey.

COVID-19 & Site works Viral Infection RPS Site Staff, 1. Staff not to congregate in the communal areas. Separation distances to be maintained of 2 meters wherever feasible.
Communal Office & Client representatives & 2. Staggered lunch breaks to be considered wherever feasible.
Welfare Facilities Sub-contractors 3. Communal areas to be wiped down (antibacterial wipes) prior to and following use.
Close contact leading to 4. Good hygiene practices to be followed
infection 5. Ensure that any inductions are reduced in number and considered where they are being conducted. 1 5 5
6. Bring your own lunch and a refillable bottle from home to use
7. (If applicable) State what the Principal Contractors arrangements are for welfare and eating arrangements:

COVID-19 & Site works Viral Infection RPS Site Staff, 1. Undertake works in accordance with the agreed method statements.
Site Investigation works Client representatives & 2. Maintain separation distances wherever feasible (and minimise frequency of interaction).
Sub contractors 3. Maintain vigilance in use of PPE and do not share. 1 5 5
Close contact leading to 4. Maintain vigilance with regards to hygiene. Ensure hand washing before starting and completion of activities and appropriate disposal of PPE.
infection

COVID-19 & Site works Viral Infection RPS Site Staff 1. Minimise the need and conduct 'virtually' if possible (or in the open air).
Site Meetings Client representatives & 2. Only (absolutely) necessary meeting participants should attend.
Sub contractors 3. Rooms should be well ventilated (open windows if possible) & wiped down. 1 5 5
Close contact leading to
infection

COVID-19 & Site works Viral Infection RPS Site Staff, All sites:
Site Walkover / Site Visit Client representatives & - Provide details of your COVID-19 control measures for when we are on site, e.g. access given to areas on site, social distancing, not to use lifts etc.
Sub contractors - Confirm staff numbers on site.
Contact leading to infection - Confirm if any staff members have suffered from COVID-19 on site.
- Confirm the meeting arrangements with the site contact i.e. where to meet and where the consultant can park.
- Confirm how the statutory documentation and checklists will be reviewed. Where possible, documentation should be left in a vacant space, such as an
unoccupied meeting room for the consultant.
- Confirm if any areas of the site are currently closed and ensure you are aware of any restricted areas (and do not enter them).
- Follow the on site systems such as one way systems as well as any signage that the Contractor/client has introduced
Control measure as follows (delete as applicable):
1. Minimise the need and avoid the visit if feasible.
2. Stagger entry/exit times with others on site to prevent bottlenecks
3. Maintain separation distances of 2m when on site with client and others who maybe on site.
4. Consultants will not shake hands
5. Maintain good hygiene – hands will be washed regularly for 20 seconds using soap and water and/or the use of an alcohol-based hand sanitiser on
arrival and prior to leaving site. 1 5 5
6. If possible, use personal bottles of anti-bacterial hand sanitiser gel which should be applied regularly.
7. Ensure phones/tablets etc. have been cleaned in line with latest guidelines.
8. Only take essential equipment/belongings to site.
9. Avoid touching eyes, mouth and nose.
10. Practice good respiratory hygiene - in the event of a cough or sneeze, the mouth and nose should be covered by a tissue or the sleeve and hands
washed immediately after.
11. Where possible do not share lifts.
12. If possible do not use common areas, such as the eating area. Use safe outdoors areas for breaks.
13. When you leave site temporarily the hand washing routine is to be repeated when arriving back on site.
14. When signing in or out of site, use your own pen.
15. Wear plastic overshoes when entering accommodation if requested to do so by the resident.
16. Use wipes provided by yourself if required to touch fixtures and fittings.
17. Consultants will not visit rooms or studios where the resident is self-isolating (e.g. student accommodation)
18. Before leaving site, consultants must advise site staff of items that could not be checked or serviced due to COVID-19 risk
COVID-19 & Site works Viral Infection RPS Site Staff 1. Good hygiene practise to be followed.
Use of communal Contact leading to infection 2. Wipe down equipment prior to use and following use.
equipment 3. Area/offices cleaned daily by contractor 1 5 5

Prior to any visit please check the latest Government and local health authority advice and latest news. Prior to the Consultant visiting the site, they will ask the site contact for any known COVID-19 issues on site prior to visit. The Consultant will also ask what the current client
arrangements are. Maintain a 2 meter distance from all other persons and inform site this will be required for duration of the meeting.

- Avoid business travel and face to face meetings unless there is a specific client/business requirement.
- All members of staff to be informed of good hygiene practices through briefings/emails. Consultant should follow good hygiene practices as per Government guidance.
- Regular updates circulated through RPS internal network groups.
- Face to Face meetings will be assessed on a case by case basis; maintain minimum separation during essential site visits. Social distancing as per Government guidance.
- Employees do not travel together to work or to site.
- Employees to eat at their desk /car/ van.
- Employees to observe strict hygiene when using site facilities.

The health and safety requirements of any activity must not be compromised at this time. If an activity cannot be undertaken safely, it should not take place.

- DO NOT travel until you have acompleted this RA. (Note - RPS Travel permits are not required, but can be obtained via your Line Manager if you want one for your journey).

The highest risk rating value from each of the above activities to be considered first in the following Risk Action Plan
Risk Action Plan
Low 1 -- 3 If the risk cannot be reduced further so far as is reasonably practicable, it may be determined as an acceptable risk. The site visit can go ahead.

Medium 4 -- 9 The site visit can still go ahead if additional controls are implemented to reduce the risk as far as is reasonably practicable.

If the risk cannot be reduced further “so far as is reasonably practicable” it may be determined as an acceptable risk. Dependant on the site, persons at the site and procedures in place, the site visit may have
High 10 -- 15
to be cancelled or delayed, this decision will be made between the consultant and the line manager.

Very High 16 -- 25 Cancel or delay the site visit.

Consultant Name: Signed: Date:

Jayson Taylor

Nick Whitley

Note: Consultant to sign to confirm they understand all the hazards and control measures within this risk assessment