The Bid Coordinator/Executive will work with Bid Managers to assist with the

organisation, preparation and management of key bids. The role will include management
and administration of the bid teams, internal governance processes, and coordination of bid tools
and templates. They will provide a range of support and coordination activities to the bid team to
support the bid process from opportunity capture through to bid-project handover.

RESPONSIBILITIES

 Provide assistance for the coordination of bids, team meetings, conferences, activities and
events
 Coordinate development and distribution of tender responses and materials - managing
customer requests, preparation & distribution of tender documents and submission of the
bid.
 Support the bid manager, taking ownership and responsibility for bid inputs and proposal
documents, from initial drafts and templates through to production, review
and distribution
 Preparation of non-technical content, figures, diagrams, tables, graphs, etc.
 Support the co-ordination of business processes and schedules leading to the conduct of
Bid Support reviews.
 Work with Bid Manager to manage the repository of bid documents to facilitate ease of
access for the reviews and their predecessor documents.
 Support the coordination, population and utilisation of bid inputs to the Planning tool.
 Support the preparation, management and delivery of proposal documentation to the
customer including Technical Proposals, Project Plans and Pricing Schedules.
 Support the maintenance of a range of registers designed to facilitate the efficient
operation of the bid execution.
 Assist in development and completion of internal & external documents and tools to meet
bid timescales & requirements.
 Support bid meetings to capture key actions and decisions to monitor progress and
completion status, along with communications with external stakeholders including
customer.

ESSENTIAL EXPERIENCE

 Advanced working knowledge of Microsoft Office applications (Excel, PowerPoint,

Word, Outlook)
 Experience working in a Bids/Sales and/or Project environment
 Demonstrated strong planning, organisational and time management skills
 Excellent business writing skills and command of English grammar
 Strong interpersonal and communication skills
 Confidence and maturity of judgement to represent the company
 Flexibility in working across multiple opportunities
REQUIREMENTS:

 Minimum 3 years’ experience in a relevant role

 Proposal support experience, preferably within a professional services firm
 Relevant university/college level qualifications degree in Engineering, Communications,
Journalism, Business, Marketing, or equivalent combination of experience and education.
 Advanced skills in Microsoft applications such as Word and PowerPoint
 Excellent written communication skills including writing and editing – ability to
communicate easily the required ideas or concept and tailor responses to client specifications
 Salesforce experience is desirable