PROCESS MAPPING March 06, 07, 08, and 09, 2023: Risks and Opportunities (ROA) Assessment

BulSU Bustos Campus

Mon, 2 20 2023
Project Start:

1 Feb 20, 2023 Feb 27, 2023 Mar 6, 2023 Mar 13, 2023 Mar 20, 2023 Mar 27, 2023 Apr 3
Display Week:
20 21 22 23 24 25 26 27 28 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 1 2 3 4

ACTUAL
TASK DELIVERABLES Responsible Accountable Consulted Informed STATUS START END M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T
ACCOMPLISHMENTS

CITE faculty
Task assignments will
members well-
Preparatory meeting with be disseminated; basic Dr. Editha N. De Campus Dean
Type here versed in ILCA 24 Feb 23 24 Feb 23
process owners. flowcharting will be Regla (QMR)
process
taught.
flowcharting

Inventory of existing
List of written policies
WRITTEN procedures and Process owners
and processes issued by
processes per (personnel with Dr. Editha N. SMS
the University relative Type here ILCA 27-Feb-23 12-Mar-23
transaction, as concurrent De Regla Consultant
to external campus
promulgated by the designations)
transactions
University

Compilation of existing Copies of all forms

official/ numbered/ issued by the Univeristy Dr. Editha N. SMS
Type here Dr. Maricel Sierto ILCA 27-Feb-23 12-Mar-23
controlled forms issued and used in external De Regla Consultant
by the University campuses

Matrix of informal
Inventory of existing (unwritten) rules,
Process owners
UNWRITTEN, INFORMAL precedents, procedures,
(personnel with Campus Dean
procedures, processes and policies being Type here Fernan Tadeo ILCA 27-Feb-23 12-Mar-23
concurrent (QMR)
and practices per adopted and practiced
designations)
transaction within the external
campus
 1 Feb 20, 2023 Feb 27, 2023 Mar 6, 2023 Mar 13, 2023 Mar 20, 2023 Mar 27, 2023 Apr 3
Display Week:
20 21 22 23 24 25 26 27 28 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 1 2 3 4

ACTUAL
TASK DELIVERABLES Responsible Accountable Consulted Informed STATUS START END M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T
ACCOMPLISHMENTS

Plotting/ diagramming/
Process owners
flowcharting of BOTH
Process flowchart per (personnel with Dr. Bernandino Campus
written and unwritten Type here Fernan Tadeo 13-Mar-23 19-Mar-23
transaction concurrent P. Malang Dean (QMR)
procedures and processes
designations)
per transaction

Edited and streamlined

WORKSHOP: Evaluation Campus Officials
cross-functional Campus Dean
and optimization of Type here and key SMS Consultant ILCA 20-Mar-23 23-Mar-23
process flowchart per (QMR)
process flowcharts personnel
transaction

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 1 Feb 20, 2023 Feb 27, 2023 Mar 6, 2023 Mar 13, 2023 Mar 20, 2023 Mar 27, 2023 Apr 3
Display Week:
20 21 22 23 24 25 26 27 28 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 1 2 3 4

ACTUAL
TASK DELIVERABLES Responsible Accountable Consulted Informed STATUS START END M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T
ACCOMPLISHMENTS

WORKSHOP: Finalization
Finalized cross-
and compilation of Campus Officials
functional process Campus Dean
OPTIMIZED procedures Type here and key SMS Consultant ILCA 20-Mar-23 23-Mar-23
flowchart per (QMR)
and processes per personnel
transaction
transaction

WORKSHOP: Formulation
Compilation and
and finalization of FORMS
guidebook of all Fernan Tadeo,
AND DOCUMENTARY
transactions, and TWG Campus Dean
REQUIREMENTS for ALL Type here SMS Consultant ILCA 20-Mar-23 23-Mar-23
OPTIMIZED and (technical (QMR)
procedures and processes
DIAGRAMMED with working group)
per transaction UNIQUE
RACI Matrix
to the campus

KICK-OFF 03-Apr-23 03-Apr-23

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