Job Description

1. BASIC DETAILS OF THE POSITION

Job Title : Executive

Function / Department : Purchase
Location : RAK, United Arab Emirates

2. REPORTING RELATIONSHIP

Immediate Manager : DGM

Functional Manager (if any) : NA
Subordinates reporting into (Direct reporting) : NA
Subordinates reporting into (Functional reporting) : NA

3. POSITION OVERVIEW

The role holder will be responsible to establish and maintain relationships with vendors for the purchase of material
in right quantity, at the right price and at the right time.

4. KEY ROLES & RESPONSIBILITIES

No. Description
1 Responsible for all purchases related to the category.

2 New vendor development and reviewing the vendor contracts for optimising risks.

3 Apply appropriate commercial review and negotiation, cost and price analysis techniques to evaluate vendor
proposals and negotiate contractual terms and conditions.
4 Implementing Master Service Agreements (MSAs), Schedules/ Statements of Work (SOW) and variations for
projects whilst ensuring they are aligned with RAKC legal framework.
5 Following Just-in-Time (JIT) process for all materials.

6 Thoroughly understands on E-procurement and finalizing all leverage materials through E-auction.

7 Following sustainability methods while procuring all goods.

8 Participate in strategic sourcing process, supplier selection and maintain contract repository.

9 Negotiating and purchasing from both local and international vendors.

10 Monthly monitoring of costs and ensure that they are within budget.

11 Engage in ongoing projects to eliminate wastes in the process and to meet the targeted savings.

12 Perform logistical coordination and implement material management policies and procedures.

13 Proactively maintain positive working relationships with internal customers and vendors alike to expedite the
procurement process efficiently, effectively and in accordance with the approved policies and procedures
14 Analyse market trends and market conditions including pricing, availability, lead-time, and innovative
practices.
15 Data Analysis of OTIF, Rejections and NPD.

16 Take initiatives to improve total cost of ownership (TCO).

Job Description. RAK Ceramics © May 2021. All Rights Reserved 1

5. KEY INTERACTIONS

No. Position/agencies you Details of interactions with a focus on end result Frequency of
interact with Interaction
 Category Head  Reporting Relation  Frequent
Internal  Operations team  For new developments, initiatives and planning  Frequent

 Vendors/Suppliers  For NPD, negotiations, sourcing, quality issues,  Frequent

External (both national & process improvements, etc.
international)

6. KEY COMPETENCIES

Type of Competencies Details

 A good understanding of the UAE supply chain landscape

Functional  Ability to negotiate with vendors on behalf of the organisation
 Proficient in SAP MM module
 Good communication skills
Behavioral  Good decision making skills
 Performs effectively under pressure
 Ability to prioritise

7. QUALIFICATION / EXPERIENCE / SKILL

Parameter Minimum Ideal

Qualification
Specialized/ Technical
Knowledge preferred
Total Work Experience
: Bachelor in Engineering or related Bachelor in Mechanical Engineering
field or related field
: Knowledge of MS office, ERP
: 3 years 3-5 years

Relevant Work Experience : 3 years 3-5 years in a large organisation

Language Proficiency : English Multilingual

8. MOBILITY REQUIREMENTS

Parameter % time away from Job location

National Travel : 10 - 20%
(within UAE)
International Travel (Outside UAE) : 0-5%

Job Description. RAK Ceramics © May 2021. All Rights Reserved 2