FEDERAL DEMOCRATIC REPUBLIC

OF

ETHIOPIA

ETHIOPIAN ROADS ADMNISTRATION

THREE MONTHS AGREED ACTION PLAN FOR THE

CONSTRUCTION
of
SODDO JUNCTION (DIMTU) – BILATE MILITARY
TRAINING CENTER ROAD PROJECT

POWERCON PLC GONDWANA Engineering PLC in Sub-

Tel: +251-944-100308/911-526656
Fax: +251-116-625098
E-mail: powercon.plc1@gmail.com
Addis Ababa, Ethiopia
Consultancy with YLS Engineering PLC
P.O. Box: 23976/1000
Tel: +251-114-407468/70/930-069802
Fax: +251-114-407469
E-mail: info@gondwanaengineering.com
Addis Ababa, Ethiopia

JULY 2023
Soddo Junction (Dimtu) – Bilate Military Training Center Road Project

Table of Contents

I. Three Months Agreed Action Plan For 2016 EFY ................................................................. 1

II. Contract Data ........................................................................................................................... 2

III. To Date Project Status ............................................................................................................ 5

IV. Percentage Plan and Progress of Major Project Activities .............................................. 6

V. Three Months Action Plan for 2016 EFY............................................................................. 7

VI. Outstanding Issues ............................................................................................................... 13

I
Soddo Junction (Dimtu) – Bilate Military Training Center Road Project

I. Three Months Agreed Action Plan For 2016 EFY

Position Name Signature Date

ON BEHALF OF THE CONTRACTOR

Project Manager

ON BEHALF OF THE ENGINEER

Resident Engineer

ON BEHALF OF ETHIOPIAN ROADS ADMINISTRATION

SACPMO Project Engineer

SACPMO Senior Engineer

SACPMO Team Leader

SACPMO Project Manager

South Region CPM Directorate

Director

1
Soddo Junction (Dimtu) – Bilate Military Training Center Road Project

II. Contract Data

Table 1: Works Contract Data

Construction Contract Data

Construction Works of Soddo Junction (Dimtu) -

Project Name
Bilate Military Training Centre Road Project

SNNPRS, Wolaita Zone, Diguna Fango Woreda,

Project Location
Bilate, Ethiopia

70 km (Main Road~25km, Compound

Project Length Road~23km, Airfield (3.12km Runway + 0.45km
Taxiway ~22km)

Asphalt Concrete (AC) Surfacing to a DC-5 Design

Scope of Surface Finishing
Standard

Types of Contract Ad-Measurement (DBB)

Federal Democratic Republic of Ethiopia/

Funded by
Government Budget

Employer Ethiopian Roads Administration (ERA)

Contractor Powercon PLC.

Contract Dates

Letter of Acceptance Issued 04th of March, 2022

Date of Signing of Contract 14th of March, 2022

Date of Commencement 14th of April, 2022

2
Soddo Junction (Dimtu) – Bilate Military Training Center Road Project

Construction Contract Data

Time for Contractor’s Mobilization 120 Calendar days

Time for Construction 3 years (1095 Calendar days)

Defects Liability Period 2 Years (730 Calendar days)

Original Contract Completion Date 13th of April, 2025

Elapsed time to date (As of April 25,

437 Calendar Days (39.91%)
2023)

Financial Data

Original Total Contract Price ETB 2,375,680.864.47

Advance Payment Certified To-date ETB 417,818,531.13 (Total Certified which is 100%
(Including 15% VAT) of the total Advance Payment)

Minimum Amount of Interim

ETB 10,000,000.00
Payment

Percentage of Retention Money 5% (Five Percent)

Amount of Liquidated Damages 0.1% of the Final Contract Price per day

Limit of Liquidated Damages 10% of the Final Contract Price

Interest on Late payments 4% Annually

Total Price Adjustment to-date (Since

ETB 10,366,691.13
March 15th, 2023 – May 2023)

Interim Payments Certified To-date

ETB 156,003,694.56
(IPC 01 to IPC 08)

3
Soddo Junction (Dimtu) – Bilate Military Training Center Road Project

Table 2: Service Contract Data

Supervision Contract Data

Gondwana Engineering PLC in sub-consultancy

Supervision Consultant
with YLS Engineering PLC

Date of Contract Signature 07th of July, 2022

Original Contract Amount ETB 35,573,398.50 (Including 15% VAT)

Type of Contract Time base (Man-Month)

Commencement Date 21st of July, 2022

Contract Period 36 Months Plus 2 Years Defect Liability Period

Invoices Requested To-date

including 15% VAT (Inv. No. 01 to ETB 9,698,737.54

11)

Invoices Received To-date

including 15% VAT (Inv. No. 01 to ETB 6,074,449.85

07)

4
Soddo Junction (Dimtu) – Bilate Military Training Center Road Project

III. To Date Project Status

Table 3: Plan vs. Accomplishment To-date and the Remaining Work Load

Physical & Financial Accomplishment

Physical Accomplishment
Cumulative of 2015
Cumulative 2014 FFY Total To-date Remaining Total
EFY
% Km % Km % Km % Km
Plan 1.87% 1.31 27.44% 19.21 29.31% 20.52 70.69% 49.48

Actual 0.16% 0.11 14.91% 10.44 15.07% 10.55 84.93% 59.45

Actual/Plan (%) 8.54 54.33 51.41 120.15

Financial Accomplishment (Million ETB)

Cumulative of 2015
Cumulative 2014 FFY Total To-date Remaining Total
EFY

% ETB % ETB % ETB % ETB

Plan 1.87% 31.95 27.44% 467.99 29.31% 549.49 70.69% 1,333.80

Actual 0.16% 2.73 14.91% 254.27 15.07% 257.00 84.93% 1,626.29

Actual/Plan (%) 8.54 54.33 51.41 14.24% Slippage from Plan

5
Soddo Junction (Dimtu) – Bilate Military Training Center Road Project

IV. Percentage Plan and Progress of Major Project Activities

Table and 4: Physical Plan and Progress

Current Status of the Works

Planned To date Accomplished To date Remaining Total Three Months Plan

% Wt
Orignal Contract
Item Description
Amount
Amount (ETB) Km %age Amount (ETB) Km %age Amount (ETB) Km %age Amount (ETB) Km %age

1 General 8.20 153,714,356.12 85,018,728.29 38.72 55.31% 67,457,689.80 30.72 43.89% 86,256,666.33 39.28 56.11% 9,077,399.74 4.13 5.91%

2 Site Clearance 0.30 5,666,487.75 5,651,833.04 69.82 99.74% 5,015,651.16 56.19 80.27% 650,836.59 13.81 19.73% 593,905.56 7.34 10.48%

3 Drainage 22.22 416,585,302.22 140,306,226.79 23.58 33.68% 3,217,295.90 0.54 0.77% 413,368,006.32 69.46 99.23% 44,234,416.59 7.43 10.62%

4 Earthwork 17.16 321,668,221.00 175,975,995.69 38.30 54.71% 178,059,291.39 38.75 55.35% 143,608,929.61 31.25 44.65% 49,394,400.07 10.75 15.36%

5.1 Subbase 3.03 56,843,760.00 15,522,926.57 19.12 27.31% - - - 56,843,760.00 70 100% 30,665,889.16 37.76 53.95%

5.2 Base Course 6.67 125,052,426.00 16,000,221.96 8.96 12.79% - - - 125,052,426.00 70 100% - - -

6 Bituminous Surfacing 38.48 721,372,967.40 101,912,594.25 9.89 14.13% - - - 721,372,967.40 70 100% - - -

8 Structures 1.01 18,851,586.84 9,100,173.95 33.79 48.27% 3,249,590.40 12.07 17.24% 15,601,996.44 57.93 82.76% - - -

9 Ancillary Works 2.93 54,947,201.92 - - - - - - 54,947,201.92 70 100% - - -

Physical Progress (Excluding

91.80 1,720,987,953.13 464,469,972.25 18.89 26.99% 189,541,828.85 8.55 12.21% 1,531,446,124.28 61.45 87.79% 124,888,611.38 5.08 7.26%
General Item)

Overall Progress (Including

100.0 1,874,702,309.25 549,488,700.54 20.52 29.31% 256,999,518.64 10.55 15.07% 1,617,702,790.61 59.45 84.93% 133,966,011.12 5.00 7.15%
General Item)

6
Soddo Junction (Dimtu) – Bilate Military Training Center Road Project

V. Three Months Action Plan for 2016 EFY

The Contractor has planned to accomplish a total of 4.98 Km of the project length for the months May, June and July 2023. Accordingly,
the Contractor's plan is as shown hereunder.

Table 5: Total of the Three Months Action Plan

Year Three Months Plan for 2016 EFY

Total Plan
Month May-23 June-23 July-23

Km 1.48 1.77 1.73 4.98

Plan

% 2.12% 2.52% 2.47% 5.97%

7
Soddo Junction (Dimtu) – Bilate Military Training Center Road Project

Table 6: Major Activities Workload Under the Three Months Action Plan

Effectiive Jul-23 Aug-23 Sep-23

Planned Total Three
Number Working Effective Working Days
Description Unit Crew Months Remark
of Crews Hours per 26 25 20
Output Plan
Day Quantity
Construction (Assume the efficiency of each crew, ƞ = 0.80)
Common Excavation 1000m3 80 m3/hr 2 10 198.28 72.61 69.82 55.85
Removal of
1000m3 60 m3/hr 2 10 39.90 15.40 13.61 10.89
Unsuitable Material
Earthwork Embankment Works 1000m3 80 m3/hr 2 10 179.34 65.67 63.15 50.52
Capping Layer 1000m3 70 m3/hr 1 10 24.03 5.39 10.36 8.29
Hard Rock Excavation 1000m3 30 m3/hr 1 14 1.12 0.41 0.39 0.31
Pavement Sub Base 1000m3 70 m3/hr 1 10 9.39 0.00 0.00 9.39
Pipe Culvert Loc. No 6 Loc/month 2 10 18.61 6 6 6
Drainage Structures
Box/Slab Culverts Loc. No 2 Loc/month 0 - - - -

Material and Precast Elements Productions (Assume the efficiency of Precast Production crews ƞ = 1, and BC Production ƞ = 0.80)
Aggregate
Base Course 1000m3 100 m3/hr 1 14 71.00 26.00 25.00 20.00
Production
RC Pipe Pcs 5 pcs/day 1 10 355.00 130 125 100 Production output
is estimated based
Precast Elements RC U-Drain Pcs pcs/day 1 10 8,050.00 2,600 2,750 2,700 on the available
Edge Curb Stone Pcs 80 pcs/day 1 10 5,680.00 2,080 2,000 1,600 resources

8
Soddo Junction (Dimtu) – Bilate Military Training Center Road Project

Table 7: Expected Financial and Fiscal Plan for the Three Months Action Plan

Planned Cash Flow

Description Previous Remaining
Jul-23 Aug-23 Sep-23

Cash in Flow (Excluding

257.00 1,626.29 39.90 47.54 46.52
Advance) (Millions) (10^6 ETB)

Cumulative Cash in Flow

excluding 15% VAT (Millions) 296.90 344.44 390.97
(10^6 ETB)

Linear Plan (km) 10.55 60.45 1.48 1.77 1.73

Cumulative Linear Plan (km) 12.03 13.80 15.53

Fiscal Plan in % 15.07% 86.35% 2.12% 2.52% 2.47%

Cumulative Plan in % 17.19% 19.71% 22.18%

9
Soddo Junction (Dimtu) – Bilate Military Training Center Road Project

Table 8: Materials Requirement for the Three Months Action Plan

2023 (2016 EFY)

Total
S.No. Description Unit
Q'ty
Jul-23 Aug-23 Sep-23
1 Fuel Lt 797,190.00 276,900.00 271,050.00 249,240.00
2 Cement Qtl 20,278.60 6,155.54 7,727.73 6,395.33
3 Re-bar Ton 159.12 57.66 55.52 45.93
4 Amonium Nitrate Kg 30,911.46 11,319.69 10,884.32 8,707.45
5 Power Jel (32mm) Kg 9,582.41 3,509.05 3,374.09 2,699.27
6 Detonator Fuse Pcs 30.99 11.35 10.91 8.73
7 Detonating Cord m 34,002.55 12,451.64 11,972.73 9,578.18
8 Natural Sub Base m3 12,204.95 - - 12,204.95
3
9 Crushed Base m 71,000.00 26,000.00 25,000.00 20,000.00
3
10 Concrete Aggregate m 5,241.28 1,581.70 2,001.94 1,657.64
3
11 Masonry Stone m 852.76 312.28 300.27 240.21
3
12 Sand m 3,893.63 1,188.03 1,480.94 1,224.66
13 Selected Material m3 2,906.49 664.92 1,244.82 996.75
14 Pipe 1220mm dia No. 346.00 127.00 122.00 97.00

10
Soddo Junction (Dimtu) – Bilate Military Training Center Road Project

Table 9: Activity Description, Locations and Crew Formation

S/N Description Location Crews Remark

Km 0+260 – 2+530 WW’…. CPR
Km 22+500 – 25+297……… CPR
2 GR
Km 0+000 – 2+800 …………RW
4 Exc.
Km 0+640 – 6+800 …………MR
33 DTs
1 Earthworks Km 9+840 – 10+500 …….….MR 2
13 WTs
Km 12+080 – 12+280 ………MR
6 RLs
Km 12+500– 14+060 ……….MR
Km 15+060 – 17+540 ………MR
Km 17+760 – 23+400 ………MR
Box culverts
Drainage
2 2 1 Exc., 1 DT, 1 WT
Structures
RC Pipe

3 Crusher Plant Aggregate Production 1 Exc. JH, 1 Ex, 1 DT, 1 Wagon Drill

Precast
4 RC U-Drain, Cub Stone and RCP 1
Production
Selected Km 5+200 RHS, Km 8+200 RHS and BCC
5 Materials 2 2 DZs, 2 LDs
Km 0+420
Production
11
Soddo Junction (Dimtu) – Bilate Military Training Center Road Project

Table 10: Key Equipments and Plant Requirement for the Three Months Action Plan

Months for 2016 EFY

S. No. Description Unit
May-23 Jul-23 Sep-23
1 Dozer No. 2 2 3
2 Chain Excavator No. 6 6 7
3 Chain Excavator (JH) No. 1 1 1
4 Grader No. 5 5 6
5 Single Drum Roller No. 6 6 8
6 Loader No. 2 2 3
7 Dump Truck No. 33 34 38
8 Quarry Truck No. 1 1 1
9 Water Truck No. 13 13 14
10 Fuel Truck No. 1 1 1
11 Wagon Drill with Air Compressor No. 1 1 1
12 Crusher (200 Ton/Hr) No. 1 1 1
13 Concrete Mixer (250 Lts) No. 10 14 14
14 Compactor (Hand Tamper) No. 4 6 6
15 Generator Camps (60 KVA) No. 1 1 1
16 Truck Crane No. 1 1 1
17 Engineer's Car No. 11 11 11
18 Contractor's Car No. 10 10 10

12
Soddo Junction (Dimtu) – Bilate Military Training Center Road Project

VI. Outstanding Issues

Table 11: Critical Issues to be Addressed by the Stakeholders

Responsible
S. No. Description of Key issues Action Required
Party

Production of Concrete, Asphalt and Base The Contractor shall give due attention for crushing
1 Contractor
Course Aggregates activity to achieve the action plan.

Installation and Commissioning of Asphalt The Contractor shall start preparatory works for the
2 Contractor
Plant mobilization of Asphalt Plant.

The Contractor Shall mobilize all asphalt related

3 Mobilization of Asphalt Related Equipments Contractor
equipment timely.

13
Soddo Junction (Dimtu) – Bilate Military Training Center Road Project

Responsible
S. No. Description of Key issues Action Required
Party

The Contractor shall give due attention for timely

4 Mobilization of Bitumen Contractor
mobilization of bitumen material to the project site.

The project management shall be improved to

5 Improve Site Coordination and Management Contractor
conquer the slow rate of progress.

Removal of Obstructions (Utilities like tele

Employer &
6 cables, Optic fibers and Waterline) within the Needs attention to work by diversifying the activities
MTC
Military Compound

9 Timely Payment of IPCs Employer Needs timely action to favor the project progress

Sustaining the Required Quantity of Cement Contractor & The Employer’s support in this regard is invaluable
10
and Fuel Employer to achieve the planned goal

14