MONTHLY MEETING

MINUTES OF MEETING
Recorded by:
Amirah Fairuz Salsabila

Abstract
23rd Meeting - Monthly, April 23rd 2022
 Minutes of Meeting | AIESEC in Indonesia

1. Attendance List
No. Name Title/ Functional Attendance
1 Luthfi Ghazian Akbar MCP √
2 Amirah Fairuz Salsabila MCVP Finance √

3 Nicco Ravi Tampubolon MCVP TM/OD √

4 Anneke Julianita MCVP EwA √

5 Demiro Ragil Syahbana MCVP ER/MKT √

6 Mely Fauziyah Laeli MCVP ICX √

2. Meeting Location
Room : Kamar Ka Upi
Address : Rukita Hidup Baru
3. Meeting Countdown
Friday, April 23rd 2022
Meeting Schedule Start : 09.00
Meeting Schedule End :

4. Meeting Process

No. Agenda Details

1 Check in

2 What’s on April
3 Jangan Lupa 1. Expense Claim April
2. Expense Plan May
3. MBC Session
4. SOGA
5. MX tracker
Functional Report IP: Week 4 - 100%
TM/OD April - 45%

STRATEGY UPDATES
Membership Experience Reinforcement -> 44.2%
Data Intelegence Maestro -> 27.2%
Culture Shaping Cultivation -> 42,5%
Organization Health Index -> 26,7%

UPDATES

Membership Experience Reinforcement

MX PILOTING

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 Minutes of Meeting | AIESEC in Indonesia

WHAT WENT WELL

MX Piloting onboarding done
MX Piloting Working space created

EVEN BETTER IF/BOTTLENECK

MX Director and MX Funnel SOP PIC is doing good at tracking
and checking up on LC Piloting

WHAT’S NEXT
1st checkpoint MX Funnel SOP project

PaLaLo Series
WHAT WENT WELL
Already approach MCVP for upcoming PaLaLo
PaLaLo Recap created

EVEN BETTER IF/BOTTLENECK

Ghosted by previous facis and it was sooo hard to gather outputs

WHAT’S NEXT
Post PaLaLo Recap
Preparation for next PaLaLo (April 6-7)

MONTHLY RETENTION RATE

Culture Shaping Cultivation

OCAI Report Deliver
WHAT WENT WELL
Deliver in naratama comcall
Upload content in palapa lounge, yeay thank youuu icomm <3
Remind VP TM trough personal chat by lc pic

EVEN BETTER IF/BOTTLENECK

-

WHAT’S NEXT
-

National Probation Checklist Research

WHAT WENT WELL
Analyze ES new member done
Analyze Probation checklist 18/26 lcs done
Create activities for every process done
Probation Activities gle, mx standard deliver, inner outer journey
classification dones

EVEN BETTER IF/BOTTLENECK

We are still discuss what to do next since we already have the
activities

WHAT’S NEXT
Finish the framework

HR Administration

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 Minutes of Meeting | AIESEC in Indonesia

WHAT WENT WELL

Always check Proofing Letter Form
Already remind to all MCVP to fulfilling PDP, MXS, HR Control

EVEN BETTER IF/BOTTLENECK

-

WHAT’S NEXT
NFS Proofing Letter, MB Summit (If any)
Cek PDP, MX Standard, HR Control
Send Proofing Letter to MC Finance

iCOM Management
WHAT WENT WELL
Insight Overview (Last 30 Days) : Account Reached -32.9%,
Account Engaged -33.6%, Total Followers +2.8%

EVEN BETTER IF/BOTTLENECK

Member aware with GTK Schedule

WHAT’S NEXT
GCP Sharing synergy with TI
Content Insta Story about This or That Warga Naratama (Synergy
with MNX)

#2 LEC EVALUATION
WHAT WENT WELL
LnD team have good communication regarding the CTA
Consistent tracking
Guideline Questions done
EVEN BETTER IF/BOTTLENECK
The progress kinda slow
Lnd team rata2 lg hectic
There are some ctas that not finish yet

WHAT’S NEXT
Tracking the lnd team more
Set wh with me

MVP of The Month

WHAT WENT WELL
Lebiht tertata

EVEN BETTER IF/BOTTLENECK

Cuma satu LC yg ngisi (apa aku yg kurang nge deliver ya(?))

WHAT’S NEXT
Crafting the content

Organization Health Index

Palapa Library
WHAT WENT WELL
All Good honestly

EVEN BETTER IF/BOTTLENECK

We could have feedbacks from other

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 Minutes of Meeting | AIESEC in Indonesia

WHAT’S NEXT
Shower us with feedbacks

OD Data Studio
WHAT WENT WELL
Kemarin coba coba integrating data source: no problem at all

EVEN BETTER IF/BOTTLENECK

Problem 1: Data must be blended
Problem 2: Some calculated fields need to be built before data
blending
Problem 3: Data EwA dipisah

WHAT’S NEXT
Create calculated fields for each metrics
Blend the data source

MBC
WHAT WENT WELL
Made and launched
Given access to MBC Folder

EVEN BETTER IF/BOTTLENECK

Faci pic is uploaded

WHAT’S NEXT
Updating the page

WHAT WENT WELL

🔥🔥🔥
Impressions, Reach, Profile Visits, and Share number is looking

EVEN BETTER IF/BOTTLENECK

There is a small error yesterday: One content is made by 2 ppl
CC Showcasing MBC ngisi conmat, tapi kontennya belum dikasih
sampe hari-h + ganti caption 2 kali ?!?!?!?
1 Konten ngaret upload dikit :>

WHAT’S NEXT
MBC
PalaloSeries Recap

ONE WEEK AS MC
- Re-register trademark
- AP CEO Days 90
- WH LND Process
- Transition with Successor
- General Transition Session (⅔)
- TL Meeting
- NFS Quota
- Synergy with Mely

QnA:
Amirah

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● don’t forget to upload for house thingy in tracker / OK

Upi:
● Follow up trademark / Ans: meeting in next monday

Functional Report INDIVIDUAL PLAN

OGX 72%
apr
71.7%
apr (W3)

Strategy Updates GvA

IR for All > 49.3%
Product Quality Development > 53.6%
Performance Management > 42.8%
FIN:
PU - DP World
UPDATES:
Low progress
Cannot fill LDA exit for EPs finished
Ada EP UI yang mau di deportase.. Mau akhir
term aja ada masalah…

APD:
UPNVY - Vietnam

UPDATES:
UB - Jodhpur, India: new accepted (long process
time bcs UB unreachable)

oVPP
SHORT-LISTED:
PM: 2
Surabaya: 2
UB: 2

IN-PROGRESS:
PM: 4
UB
Surabaya
UI: 3

Strategt Updates oLI

Product Quality Improvement > 92.5%
Customer Experience Delivery > 45.6%
Performance Management > 50%

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 Minutes of Meeting | AIESEC in Indonesia

MC JOBS :
1. Lawyer
WHAT WENT WELL
Proposal & governance sent!
Will be reviewed by Mas Denny <3

EVEN BETTER IF/BOTTLENECK

WHAT’S NEXT
Waiting for the follow up
2. IR Event Preparation
WHAT WENT WELL
Live IG ⅔ donee
Wkwk makasi ilham walaupun gue kesel trs tp lov

EVEN BETTER IF/BOTTLENECK

Moderator elaborate the question and more
interactive :(
Better connection

WHAT’S NEXT
Final dry run tonight for tomorrow
Amirah izin pinjem zoom dong
3. Safety Booklet Refreshement
WHAT WENT WELL
Add several information for safety booklet

EVEN BETTER IF/BOTTLENECK

Ndak ada

WHAT’S NEXT
Downscale to LCs

4. Attraction & Headhunting oLI

WHAT WENT WELL
2/2 commission call done

EVEN BETTER IF/BOTTLENECK

Lumayan banyak yang ga dateng because aku ganti jadi
siangg

WHAT’S NEXT
LC visit

5. NST Weekly Meeting

WHAT WENT WELL
Alhamdulillah udah lumayan on-fire

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EVEN BETTER IF/BOTTLENECK

Dahlia perfect

WHAT’S NEXT
Tracking

6. Comcall
WHAT WENT WELL
2/2 commission call done

EVEN BETTER IF/BOTTLENECK

Lumayan banyak yang ga dateng because aku ganti jadi
siangg

WHAT’S NEXT
LC visit

7. LC Visit
WHAT WENT WELL
LC visit to PU and UIN Jakarta

EVEN BETTER IF/BOTTLENECK

Member UIN burnout :((
PU timeline issue

WHAT’S NEXT
Next UPNVY and UI

SIDE HUSTLE
- TRANSITION
WHAT WENT WELL
So far so gewdddd <3

EVEN BETTER IF/BOTTLENECK

Perfect lah gila kali

WHAT’S NEXT
Transition lagi dong
- SOGA, GT, SO MBC

NEXT WINS
​
Live IG with Malaysia today (probably)
Execute IR event tomorrow
LC visit this week

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 Minutes of Meeting | AIESEC in Indonesia

MCVP transition
Pre-sign up VPP finalization
VPP guideline finalization

QnA :

Functional Report IP: April 78% W3: 80%

MKT/ER Physical Resumption: 7 LCs
Partner SnD Management
- Physical Activity Resumption
WWW: 12 LCs submitted the plan, 7 LCs passing
the minimums based on tracker fulfillment and
positivity rate
EBI: LC Understand the context of resumption
Action Step: Review and Report, Open batch May
- Partner SnD Management
WWW: Already have consultation with LC about
ER, PR, BD
EBI: All LCs answer the questions and join
Action step: Palalo

Partnership Purpose Alignment

Patner Raise
WWF | Discussionr
Ambiz | withdrawn

Leads Management
● Partner for LEAD Booklet creation
○ WWW: Already downscaled and educated
through commcall,
○ Each LCs already have focus to establish partner
for Lead especially for EwA
○ EBI: LC understand the timeline of product
○ Action Step: LC will focus to raise partner for
Lead on April, Lead management
○ tracker creation

UX Development

Website UI
WWW: Woocommerce seems going to be a good option,
NST Already set up the system and ready to be finalize
EBI: Let the successor do it?, Still hard on budget plan
Action Step: Finalization and piloting on May, Maybe start
on next term?

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 Minutes of Meeting | AIESEC in Indonesia

CRM Studio Settlement

WWW: LP CRM Studio
EBI: -
Action Steps: Extending the plan

100% Customer Flow Implementation

Customer Persona for Product and Program

WWW: Educated to LC
EBI: -
Action Steps: Focus on buyer persona on attraction

Socmed Centralization

Campaign with Partner

Kraftheinz |
WWW: Talent Briefing Done,
Content starting, KH is always helpful
But also demanding :’)
EBI: NST need to be more focus
Action Step: Shoot on 23rd April

- Campaign for Product

Internship Campaign

WWW: Good synergy i guess?

EBI: Better timeline, Instagram has error on live and still on
progress in reporting to IG Team
Action Step: International Career Expo

Socmed Centralization

Campaign for EwA

WWW: Booklet and content is well managed
EBI: -
Action Step: Synergy meeting with EwA
Socmed Centralization

Campaign for EwA

WWW: ALL LCs joined with AIESEC Campaign
BINUS, PM, PU, UNPAD, UNJ, UMM, UNILA Agreed | Grey
UNSRI, UNHAS
EBI: -
Action step: Open SMC team after Vacation
YT Development

WWW: BMC Created

EBI: Understand the change management of creating new product
Action Step: Finalization, Get clarity on DDI for NST to prepare?

Socmed contentnya naik

WHAT WENT WELL

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 Minutes of Meeting | AIESEC in Indonesia

CC NFS Meeting and tracking calls

VP O2O 35/54
NST TL O2O 5/6
Commission Call | 2
AIAO Meeting (They demand physical alumni gathering on NFS)
Lead session on ERBD
Capacity building on MKT
MBC SO done
Transition with Millan (1) and Ainun (2)
LC Visit

EVEN BETTER IF/BOTTLENECK

BD Partner management more strict
NST TL Capacity building on procrastination

NEXT FOCUS
Physical Activity Resumption report and open batch may
BD Partner management
Start pre attraction phase LP Campaign
Last massive push VPP and OGTa Campaign
Website settlement
Alumni gathering Plan
Palalo
BTW, ESC MC Next term siapa hayooooo?
Commission Team Days

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 Minutes of Meeting | AIESEC in Indonesia

Functional Report AIESEC FUTURE LEADERS

EwA
March Performance

WHAT WENT WELL

Done in APD Funnel
Good CR in LCs
Some LCs already do their RE

EVEN BETTER IF/BOTTLENECK

LCs updated their data

WHAT’S NEXT
RE Maintenance
TTC 2.0 in 22nd April
Preparation for National Networking Space

AIESEC FUTURE LEADERS

Experience Delivery Update

WHAT WENT WELL

Progressing in the RE standards

EVEN BETTER IF/BOTTLENECK

LCs updating their data

WHAT’S NEXT
RE Maintenance
NST Visit

National Networking Space

WHAT WENT WELL

AFL GVL Promotion Tools 90%
Delegates Service tools 100%
Program tools 89%

EVEN BETTER IF/BOTTLENECK

-

WHAT’S NEXT
IR Call with Philippines
Approaching UK and Turkey
Promotion tool posted by tomorrow
Create AFL GVL PPT slides
Facilitators onboarding

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 Minutes of Meeting | AIESEC in Indonesia

Train to Coach 2.0

WHAT WENT WELL

LoA Speakers
Delegates 135//150
Delegates Service tools
Non promotional and promotional done
Program all set

EVEN BETTER IF/BOTTLENECK

Routine to remind the LC’s Quality

WHAT’S NEXT
Realization
Team closing
Remind coach
Budget for speakers merch
Dry run

LP Attraction

LP KKN
AIESEC in UIN - Global Youthpreneur
AIESEC in UIN - Bright Future 2.0

LP REGULAR
AIESEC in UNSRI - Sriwijaya Youthpreneur
AIESEC in USU - Beauty of North Sumatera 1.0
AIESEC in UPNVJ - Edlevate
AIESEC in UNILA - YEP
AIESEC in UNILA - Mahidana
AIESEC in UNILA - Widyawiyata
AIESEC in UNAND - Global NETizen
AIESEC in UB - LiterAction
AIESEC in PU -YOUthention

Monthly Call

WHAT WENT WELL

Successfully Conducted Monthly Call
Successfully Conducted Bi-Weekly Session

WHAT’S NEXT
Conduct LP Monthly Call Next Month
Conduct LP Bi-Weekly Meeting Next Week

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 Minutes of Meeting | AIESEC in Indonesia

NST situesyen

WHAT WENT WELL

Done WM
Done 9/10 NST 1o1
Touchpoints worked very well in LP and EwA Team

EVEN BETTER IF/BOTTLENECK

AFL Team agak burnout

WHAT’S NEXT
Touchpoint with every functionals
Share evaluation result

Icomm

WHAT WENT WELL

Engagement content created
Engagement content posted
Share buddy challenge reminder poster

EVEN BETTER IF/BOTTLENECK

-

WHAT’S NEXT
Create concept and topic to do the IG Live with VP
Determine on how to choose vp for the live

IR Collaboration

WHAT WENT WELL

Conducted an IR call with Georgia
Followed up for entities’ confirmation
Announced the LCs contact list

EVEN BETTER IF/BOTTLENECK

Some entities have not fully confirmed

WHAT’S NEXT
Create the concept for GYD (if needed)

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 Minutes of Meeting | AIESEC in Indonesia

Functional Report Individual Plan

ICX/PD April: 69.8% W3: 87.5%

iVPP
WHAT WENT WELL
Now we can see the “hilal” for open (bismillah)

EVEN BETTER IF/BOTTLENECK

#OPEN YA ALLAH
LCVP aware about timeline and their own goals

WHAT’S NEXT
Assist UI
IR collaboration event

Goals vs Actual
53.89%

Sales Process Enhancement 81.7%

Product Quality Maintenance 40.0%
Purposeful IR 37.2%

Commission Call
WHAT WENT WELL
5 lcvps+ 1 mb attend yey
Sales audit, bundling framework, ips template, pp status, and
customer journey downscaled

EVEN BETTER IF/BOTTLENECK

make it more short

WHAT’S NEXT
Follow up some deadline

Newsletter
WHAT WENT WELL
Newsletter sent

EVEN BETTER IF/BOTTLENECK

H+2 pretty late

WHAT’S NEXT
Sent another newsletter

iVPP Bundling Framework

WHAT WENT WELL
Final yeyy

EVEN BETTER IF/BOTTLENECK

-

WHAT’S NEXT
Utilize the tools

Incoming Local Internship

WHAT WENT WELL

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 Minutes of Meeting | AIESEC in Indonesia

Bundling ideas
New selling point added (CR to employee)
iLI all you need done
Another 2nd chance given (EcoMatcher)
Aisensum will retake again!

BOTTLENECK
SWOOP belum LoA
Unresponsive OP taker

WHAT’S NEXT
NEW OPPS leggo
Testimoni konten

Partnership Development
53.89%
Project Innovation 69.7%
Portfolio Enhancement 44.0%

Kraft Heinz (MKT Campaign)

WHAT WENT WELL
Syuting tomorrow!!
Quotation literally udah fix (Rp 38.900.000)

EVEN BETTER IF/BOTTLENECK

Still adjusting timeline
Videographer portfolio

WHAT’S NEXT
Syuting yuhuu

GESID-DANONE
no update

DDI
will meeting on Tuesday next week

ADB-DIKA
will enter NFS

General
WHAT WENT WELL
Mad for Make Up for iLI
Proposal sent to Astra Life
NST meeting
Hydraction Project proposal on crafting
Shox Rumahan for iLI
Paragon update

EVEN BETTER IF/BOTTLENECK

No update from PT IIF
Struggle with Deel :(

WHAT’S NEXT
Follow up everything
Meeting with Bank Mandiri

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 Minutes of Meeting | AIESEC in Indonesia

Closing letter for Drinking Frenzy (yok bisa mir)

Functional Report Total Goal Achievement: 59.33%

Finance Individual plan April: 64.2%
Individual plan April W3: 75%
%Transition done
%MMC checked and Report crafting done
%Internal Audit Data fixed on confirmation progress with
Internal Auditor

W3 Activities:
1. Transition Progress
What’s went well:
One Transition checklist done
Even Better If:
Have transition twice a week
Have 2 hours/session
What’s Next:
Continue Transition with all the projects Sam has to
finish
(SEMANGAT!)
2. MMC APRIL 2022 UPDATE
What’s went well:
Congratulations to 25 LCs for passing the minimum
score of 4!
Big welcome to AIESEC in BINUS & AIESEC in USU
for finally become Official Local Committee
Even Better If:
LC full-membership status still awaits for Internal
Audit result.
What’s Next:
IAC report on 22nd April and consolidation space
with MC.
MMC Report max on 26th April
3. Siapa future Lawyer of AIESEC Indonesia?
What went well
Pro Bono proposal sent.
No other update from S & T Law Firm

4. Internal Audit Data Fixed

What went well
Adjustment Journal based on Auditor suggestion
done
Even Better If
All accounts are balance with Audited Balance

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What’s Next
Audit ulang bareng Ka Nugi
Saturday, April 23rd 2022
5. Dimana MC 22.23 tinggal
What went well
House Rent Online MR
and contacted done
Even Better if
Looking for more options
What’s Next
Survey on Sunday

Next focus:
● Audit Nugi diberesin yuk
● Transition SAM
● Still with Lawyer
● Finance Standard Survey Spread
● Lanjutin survey rumah (kapan yaa?)

QnA:
1. Kak upi: Auditor langsung audit MMC? Engga,
update sendiri
2. Arum: aku bisa consolidate hasil LC audit ke iac?
3 Things to Discuss ● MCEB transition ensures progress.
● MMC and Audit discussion. Consolidation
meeting with IAC
● SONA inference and report
● SOGA fulfilment

4 Things to Discuss ●

6 Team Moment

5. Meeting Result
The meeting has the conclusion and meet the resolution which consist of,
1. Functional Performance Review
2. Jangan Lupa
3. Things to discuss
4. Team Moment
We, the signature bearers, proclaim that AIESEC in Indonesia 20th weekly meeting
has happened on April 23rd, 2022.

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 Minutes of Meeting | AIESEC in Indonesia

Luthfi Ghazian Akbar Amirah Fairuz Salsabila Nicco Ravi Tampubolon

President AIESEC General Note Taker MCVP TM/OD

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