Professional Documents
Culture Documents
Document Class: Z
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CONTENTS
1. INTRODUCTION ...................................................................................................... 5
1.1 Purpose .............................................................................................................. 5
1.2 Scope ................................................................................................................. 5
2. DEFINITIONS ........................................................................................................... 5
2.1 Abbreviations ..................................................................................................... 7
3. REFERENCE DOCUMENTS.................................................................................... 8
4. EMERGENCY RESPONSE PHILOSOPHY AND STRUCTURE .............................. 8
4.1 Definition and Ranking of Incidents .................................................................. 10
4.2 Examples of Incidents, Emergencies and Crisis .............................................. 10
4.3 Response Levels and Resource Allocation ...................................................... 12
5. RESPONSIBILITIES ............................................................................................... 13
5.1 CONTRACTOR Personnel Responsibility ..................................................... 13
5.2 Subcontractors ................................................................................................. 14
6. FUNCTIONAL ROLES AND RESPONSIBILITIES ................................................. 14
6.1 On-Scene Commander .................................................................................... 14
6.2 Site Activity Group............................................................................................ 14
6.3 Incident Commander ........................................................................................ 15
6.4 Incident Management Team ............................................................................ 15
6.5 Office Command Group ................................................................................... 16
7. DEDICATED INCIDENT MANAGEMENT FACILITIES .......................................... 18
7.1 Site Activity Group............................................................................................ 18
7.2 Incident Management Team ............................................................................ 18
8. TRAINING AND COMPETENCE ............................................................................ 18
9. SITE ALARM AND ASSEMBLY POINTS ............................................................... 19
10. EMERGENCY PROCEDURES .............................................................................. 22
10.1 Initial Response................................................................................................ 22
10.2 Specific Emergency Response Plans .............................................................. 23
11. EVACUATION ........................................................................................................ 24
11.1 Evacuation of Outdoor worksites...................................................................... 24
11.2 Evacuation from Indoor areas .......................................................................... 24
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1. INTRODUCTION
An emergency is defined as any sudden, abnormal or unplanned situation which requires immediate
attention and may endanger human life, the environment, or have an adverse effect on assets and/or
reputation.
1.1 Purpose
This document describes a framework for emergency preparedness, incident management and
emergency response which CONTRACTOR is required to implement. It defines functional roles
within the CONTRACTOR for managing and supporting emergency response.
It lays down the actions to be taken by site personnel and visitors in the event of an emergency
situation developing on, or in the vicinity of, the site. It sets out the basic key actions to effectively
control and deal with any perceived emergency situation.
Upon completion all emergency response plans will be shared (through NSRP HSE Division) with
the local authorities and communities (Mai Lam, Hai Yen and Tinh Hai) with regular communication
being maintained with all parties. In support of NSRP, the CONTRACTOR shall maintain a record of
all such correspondence and ensure that any alteration and updates to these plans are also shared
with all parties with full records being kept. (The Emergency contact information of local authorities
and communities are referred to Attachment 6 in CONTRACTOR’s HSSE&S Management System
(S-000-1654-0004V).)
1.2 Scope
These requirements apply to CONTRACTOR, all Subcontractors, and suppliers engaged on any
portion of the works associated with the Project where CONTRACTOR has a prevailing influence
and responsibility over the performance of the works
This document is for guidance in the event of emergency and it is not intended to restrict those
persons responsible from taking whatever actions they may deem necessary to aid other persons or
contain an emergency by use of their on-site knowledge or their professional judgement.
These procedures are applicable to all areas of the Project site including workers’ accommodation
camps and describe the role and responsibilities of all personnel in the event of emergencies
originating within the site.
All plans will be fully reviewed on an annual basis and each time site conditions or hazards are
subject to change.
Where hazards are identified which have the potential for significant internal or external impacts
consideration shall be given for the development of Business Continuity contingencies. It will be the
responsibility of CONTRACTOR Site Manager to review the potential impact and develop the
necessary level of response. These business continuity requirements shall also be subject to
annual review or when site conditions or hazard impacts materially change.
2. DEFINITIONS
Employer: Nghi Son Refinery and Petrochemical Complex Project (NSRP), NSRP
Complex Project
CONTRACTOR: JGC/CHIYODA/GS/SK/Technip Consortium (JGCS Consortium)
Level 1 Incident An incident which is managed locally by on-site personnel and is largely
self-contained.
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Level 2 Emergency A situation that has escalated from Level 1, cannot be managed
independently by the Level 1 Site Activity Group and requires additional
resources and / or the involvement of Vietnamese Authorities or
contracting partners. Some incidents would default to Level 2
automatically. For example, major oil spill, medical emergency, fatality,
and so on.
Level 3 Crisis An incident or emergency situation that is so significant in impact and
consequences that it requires strategic management support at a senior
corporate level. Typically incidents that may impact on reputation and/or
share price would be regarded as crisis and would result in the
mobilisation of the Hanoi-based Office Command Group. Assistance
from third parties external to the Company such as specialist contractors
and Government Agencies may be required to contain and manage the
situation. Such incidents will attract Media attention.
Site Activity Group The Level 1 primary response organisation comprising:
On-Scene Commander
Emergency Response Team (Rescue Team/ Suppression Team)
Security Team
Incidents which occur off-site or a highway incident would also be Level
2 and managed by the Incident Commander.
Incident Management Team The Level 2 response team mobilised to provide support to Level 1. The
Incident Management Team would be located remotely from the incident
and comprise:
Incident Commander
IPMT HSE Manager (Advisor)
CONTRACTOR representatives
Note: The Incident Management Team is synonymous with Incident
Management Team.
Office Command Group The Hanoi-based Office Command Group is convened in the event of a
Level 3 Crisis. Its primary function is to ensure all resources needed to
manage the emergency are provided and to maintain communications
with the Incident Management Team. It supports Incident Management
Team for liaising with external agencies, Government, stakeholders and
the Media throughout the emergency situation.
The Office Command Group’s responsibilities include minimizing
longer-term effects on the company, limiting liability and protecting
NSRP reputation. The Office Command Group is supported by:
Health and Safety Team
Environment Team
Social Team
Public Relations Team
On-Scene Commander The On-Scene Commander dictates initial response strategy, deploys
available resources and maintains communications with the Incident
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2.1 Abbreviations
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3. REFERENCE DOCUMENTS
S-000-1654-0120V Incident Reporting Procedure
S-000-1654-0160V Spill Contingency Plan
S-000-1654-0240V PPE
S-000-1654-0545V Radiography Procedure
S-000-1654-0700V Security and Vigilance Management Plan
S-000-1654-0810V Health Management Plan
NSRP’s Emergency Response Plan (Construction Phase)
Vietnamese codes and standards latest version related to this management plan shall be referred to
Mandatory Vietnamese codes and standards (S-000-1140-0006V).
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INCIDENT
Rescue Team
Security Team
INCIDENT
SITE
MANAGEMENT
COMMAND - External Resources
LEVEL 2
TEAM
GROUP - Local Emergency Services
EMERGENCY
CONTRACTOR
Leader IPMT HSE Manager
Tinh Gia People’s
Site Manager Committee
INCIDENT
MANAGEMENT
TEAM Health, Safety, - Tinh Gia District Police
Security Team - Thanh Hoa Province
- Thanh Hoa Police
CONTRACTOR - Ministry of Science and
Site Manager Technology
- MoNRE
- Thanh Hoa
OFFICE - DoNRE
LEVEL 3
COMMAND Environment Team - Port Authority
CRISIS
GROUP - Frontier Commander
- NSEZMB
- Lenders
Public Relations
- Media
Team
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CONTRACTOR Incident Management and Emergency Response Plan has the following key
elements:
A single contact point for all emergency situations;
An Incident Commander to ensure an appropriate level of response is mobilised;
An On-Scene Commander to manage initial response at site;
Suitably trained and equipped on-scene local primary response teams;
A Medical Emergency Response Team;
An Incident Management Team in support of the primary response teams;
Site Mustering and Evacuation arrangements;
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Major Environmental
ENVIRONMENT
damage.
Major incidents
involving local
residents or third
parties.
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LEVEL 3 – INCIDENT MANAGEMENT TEAM (IMT) AND OFFICE COMMAND GROUP (OCG)
On-Scene Commander (CONTRACTOR Site HSSE Manager) will judge and announce as LEVEL-3
CRISIS.
IMT still leads LEVEL-3 CRISIS at the site. Based on information received from the IMT, the
Hanoi-based Office Command Group will be convened.
Its primary function is to ensure all resources needed to manage the emergency are provided and to
maintain communications with the IMT. It supports IMT for liaising with external agencies,
Government, stakeholders and the Media throughout the emergency situation.
The Level 3 OCG is led by NSRP HSE Division Manager and will typically comprise HSSE&S
Section Managers, Administration Manager, Accounting Manager and other members as required.
The OCG is supported by:
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The Level 3 OCG team will communicate directly with the IMT and initially the Incident Commander.
The IPMT HSE Manager will communicate and keep NSRP advised of the situation.
The IC reports to IMT about the incident and related information initially and IMT has direct
communication with OCG. NSRP HSE Division Manager fully support OCG making decision for the
emergency response.
5. RESPONSIBILITIES
All persons working on the Project have a responsibility to report any incident they witnessed
immediately to their supervisor or to the Security Control Room on telephone number [to be
supplied by CONTRACTOR]
The Site HSSE&S organization shall be referred to HSSE&S Management system
(S-000-1654-0004V) attachment 5.
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5.2 Subcontractors
5.2.1 Managers
Comply with the requirements of this procedure
Ensure control measures in accordance with this procedure are implemented for all work under
his control.
Ensure personnel are competent to perform their assigned role and provided with adequate
training to perform their function in cooperation with CONTRACTOR Site HSSE Manager.
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responsibilities:
Emergency Response Team (Rescue Team / Suppression Team)
Trained and equipped to rescue and recover injured persons, administer First Aid and transport
injured persons to hospital. Trained and equipped for basic fire fighting, recovery of casualties and
cleaning oil or chemical spillages.
Security Team
Officers of the Security company will supervise Assembly Points and report headcount to the ICC.
They also secure the scene of an incident, restrict access to site and manage traffic, if required.
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INCIDENT COMMANDER
CONTRACTOR
IPMT HSE Site Manager
Manager
LOGISTICS OSC
EXTERNAL
CO-ORDINATOR EVENTS LOG
AGENCIES LIAISON
CONTRACTOR CONTRACTOR CONTRACTOR
IPMT HSE Engineer
IPMT Representative Representative
Representative Representative
SITE ACTIVITY
GROUP
ADMIN / INTERPRETERS
Deployment
On hearing the site general alarm or when notified by the IC, nominated IMT members will proceed to
the IMT, prepare their functional roles and await instructions from the Incident Commander.
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The OCG is led by NSRP HSE Division Manager and will typically comprise HSSE&S Section
Managers, Administration Manager, Accounting Manager and other members as required.
The primary Responsibilities of the OCG include:
Minimize longer-term effects on the Employer;
Ensure adequate resources to maintain effective emergency response;
Interface with Media;
Limit Employer liability;
Protect Employer value and reputation;
Minimise delays to return to normal operations;
Maintain effective communications with stakeholders, the public and Vietnam Authorities.
The OCG is supported by trained specialist teams with the following responsibilities:
Social Team
To collate relevant information on the emergency situation and liaise with:
- Tinh Hai People’s Committee
- Mai Lam People’s Committee
- Hai Yen People’s Committee
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- The Media
- Concerned members of the public
- Commercial Partners
- Lenders
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CONTRACTOR will carry out regular emergency exercises to ensure continued familiarity and
competence. The exercises should be supplemented by training courses delivered by specialist
training providers where appropriate, to maintain effectiveness.
Regular drills and exercises at all locations will also ensure a state of readiness is maintained. The
CONTRACTOR Site HSSE Manager shall maintain a schedule of drills and exercises. These
exercises and drill shall be based on the credible scenarios identified plus any other significant or
specific event that may arise. Teams or individual sectors of the emergency response team shall be
exercised independently to test their specific roles and the whole team together with site evacuation
must be undertaken a minimum of four time per year.
Exercises may include Notification Exercise, Table top Exercise, Limited Exercises and Full Scale
Exercises.
In addition it is recommended that IMT training be undertaken monthly and include exercises
involving the following credible scenarios that decided by CONTRACTOR Site HSSE Manager:
Road Traffic Accident (Onsite)
Road Traffic Accident (Offsite)
Multi Casualty Emergency
Earthquake
Tsunami
Oil Spill Response
Pandemic
Marine Emergency (including vessel lost at sea)
CONTRACTOR shall ensure that local emergency services and communities and neighbouring
factories are informed of all exercises and emergency response training prior to the event and
where appropriate be encouraged to assist or undertake roles within the scenario. Local emergency
response services should wherever possible undertake their given roles in such exercises and be
involved in structured debrief sessions after the training has concluded. Major exercises may also
involve medical or marine services some distance from the site again these may be involved but
CONTRACTOR must ensure that careful pre-planning of any involvement is undertaken prior to the
event to ensure minimum disruption to day to day operations.
All exercises, drills and evacuations shall be recorded at a single location and CONTRACTOR shall
submit report on emergency exercise training through IPMT to NSRP HSE Division quarterly;
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Security Officers are responsible for controlling Assembly Points, maintaining order and reporting
headcount to the ICC (Ref. Security and Vigilance Management Plan,S-000-1654-0700V).
Prior to the general site alarm being installed, a temporary system of hand held air horns will be
used. This will be coordinated by the HSSE Dept and will expand in coverage and complexity as the
construction works progress.
Installation of the permanent plant alarm systems will be utilised in the latter stages of the project
and should be planned to be commissioned as early as possible.
Due the limited risk of any credible paths for site generated incidents to escalate during the
construction phase of the Project it is considered highly unlikely that any escalation will affect
surrounding communities of organisations however the CONTRACTOR HSSE Manager shall
consider at an early stage how local authorities, emergency services and neighbouring communities
may be alerted in the event of an emergency. He will make emergency phone call directly using the
emergency contact list (refer to Attachment 6 of CONTRACTOR’S HSSE&S Management System
S-000-1654-0004V). In otherwise, consideration should be given to the following possibilities:
Audible alarms, such as fire bells or sirens;
Fan out telephone call lists;
Vehicle mounted speakers;
Call out via local police/local authority
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On hearing the site general alarm or if notified by the IC, members of the IMT will proceed to the IMC
check communications and prepare the facility.
SITE
ALARM
PRIMARY
GENERAL
IMT MEMBERS RESPONSE SAG MEMBERS
WORKFORCE
TEAMS
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11. EVACUATION
Attachment 3 of NSRP’s Emergency Response Management Plan requires plans to be put in place
for evacuating indoor and outdoor workplaces.
As described in 10.1.1 above, in the event of an alarm on site or within any Project buildings all
personnel are to evacuate their workplace, proceed to their nominated assembly points, report to the
Security Officers for the head-count and await instructions.
All evacuation routes are clearly marked and must be used. Do not attempt to take short cuts.
In indoor areas exits will be clearly marked and evacuation routes posted on notice boards and in
public places.
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Every three months an evacuation exercise will be held to test the effectiveness of evacuation plans
and personnel response. Personnel will be given advance warning of such exercises.
Every six months a full evacuation exercise will be held which will include all personnel leaving site by
buses.
13. ATTACHMENTS
Attachment 1 Medical Emergency Response Plan
Attachment 2 Oil and Chemical Spill Response
Attachment 3 Pandemic Planning
Attachment 4 Natural Disaster and Adverse Weather Response
Attachment 5 Fire and Explosion Response
Attachment 6 Emergency Response Training Matrix
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Level 3
The Level 3 healthcare facility shall be able to handle critical conditions that exceed the capabilities of
the Level 2 facility. Such conditions include, but are not limited to:
Major trauma;
Neurosurgery; severe burns; cardiac surgery;
High-risk pregnancy; complex tropical diseases;
Organ failure and transplant; oncology; and
Major psychoses.
Recommended Level 3 hospitals are:
L’Hôpital Français de Hanoi
FV Hospital
Vu Anh International Hotel Hospital
Viet Duc University Hospital
MEDEVAC Medical staff, CONTRACTOR and Subcontractor may decide to transfer the casualty to
another country or to the country of origin of the casualty if the situation demands.
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This appendix gives instructions on the primary response to oil/chemical spills on site. Reference
should be made to CONTRACTOR Spill Contingency Management Plan.
There are three internationally accepted levels of spill response as described in the table below.
TIER DEFINITION
This Attachment will confine itself to Tier 1 spills which are appropriate for the current work scope (for
Levelling Works and Construction).
A2.1 Planning
An inventory of all materials and chemicals on site will be held by the Site HSSE manager (Ref.
Hazardous Materials Management Plan). This will include an up-to-date record of all substances
stored on site, giving the maximum quantity likely to be stored. Material Safety Data Sheets should
be attached for any substances posing a particular risk to health or the environment.
A site plot plan will be prepared and maintained up to date by CONTRACTOR and issued to the SAG
Primary Response Teams and IMT showing:
Locations of storage areas, tanks, processing areas with discharges, waste storage etc,;
Drainage systems, channels or other pathways for potential migration of spills. If surface
water discharges to soakaways, show their location, depth and construction details;
The location of process areas and any on-site treatment facilities.
Locations specified in layout drawing for spill treatment materials and their quantities;
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Spills involving hazardous materials should first be contained to prevent spread of the material to
other areas. This may involve the use of temporary bunding, sand bags, dry sand, earth or
proprietary booms / absorbent pads. Materials or covers to plug or block drains may also be
required; (Ref. Spill Contingency Management Plan).
In the event of a spill of flammable substances, fuel, etc, instructions on switching off / isolating
electrical equipment to prevent fire and explosion must be given.
Oil or fuel should be absorbed onto inert carrier material (either sand or proprietary absorbent) to
allow the material to be cleared up and removed to a safe place for disposal or further treatment as
appropriate.
A sufficient number of spill kits will be held on site. The kits will comprise materials appropriate for
the substances to be cleaned up and will be located near to potential sources of spill.
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A3.1 INTRODUCTION
A pandemic is different from an epidemic or seasonal outbreak. Put simply, a pandemic covers a
much wider geographical area, often worldwide. A pandemic also infects many more people than an
epidemic. An epidemic is specific to one city, region or country, while a pandemic goes much further
than national borders.
An epidemic is when the number of people who become infected rises well beyond what is expected
within a country or a part of a country. When the infection takes place in several countries at the same
time it then starts turning into a pandemic.
A pandemic is usually caused by a new virus strain or subtype to which humans either have no
immunity against, or very little immunity. If immunity is low or non-existent the virus is much more
likely to spread around the world if it becomes easily human transmissible.
In the case of influenza, seasonal outbreaks (epidemics) are generally caused by subtypes of a virus
that is already circulating among people. Pandemics, on the other hand, are generally caused by
novel subtypes - these subtypes have not circulated among people before. Pandemics can also be
caused by viruses, in the case of influenza, that perhaps have not circulated among people for a very
long time.
Pandemics generally cause much higher numbers of deaths than epidemics. The social disruption,
economic loss, and general hardship caused by a pandemic are much higher than what an epidemic
can cause.
The World Health Organization (WHO) warns that there is a significant and increased threat of future
pandemics.
The Government’s Ministry of Health and WHO continuously monitor for outbreaks of novel influenza.
It is the Government who will alert the Public to any potential epidemic or pandemic and it is the
Government who will lead the emergency response. The Government’s emergency response level
corresponds to a situation where the risk of a novel influenza virus causing new and serious impact to
human health in Vietnam is high and imminent. Generally, it depicts a high risk of serious human
infections caused by the novel influenza virus in Vietnam and serious infections may be widespread.
Illustrative scenarios would be:
The confirmation of human infection, with serious health outcomes, confirmed in Vietnam,
neighbouring countries or in a country with a considerable level of trade and travel relationship
with Vietnam;
There is evidence of human-to-human transmission sufficient to cause sustained community
level outbreaks.
A3.1.1 Objectives
As stated earlier, in the event of a pandemic, it is the Government who will lead the National
emergency response. However, CONTRACTOR must plan for and be prepared for a pandemic.
CONTRACTOR has the following objectives for pandemic planning:
1. Maintain business continuity, and safe completion of works as described in the PROJECT;
2. That stakeholders may be reassured that CONTRACTOR is doing all it should do to be
proactive in the face of a pandemic threat;
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3. That CONTRACTOR will fulfil its contractual and ethical obligations to manage risk. In
particular, that the company fulfils its duty of care and duties for health and safety.
A3.1.2 Priorities
CONTRACTOR has the following priorities in the event of a pandemic:
1. The Health and Safety of CONTRACTOR employees, their immediate families and other
stakeholders;
2. To meet near term commitments to the Joint Venture;
3. To meet longer term obligations to Vietnam
4. To protect the reputation of the company and the longer-term sustainability of the organisation.
A3.1.3 Scope
This procedure explains the strategy CONTRACTOR will adopt to plan for a pandemic. It will
provide background information on pandemic flu, details of planning assumptions, strategies for
business continuity, clarity on roles and responsibilities and guidance for staff.
This plan is applicable to and covers all PROJECT locations and activities.
A3.2 ABBREVIATIONS
IT Information Technology department
HR Human Resources department
OH Occupational Health department
PCT Pandemic Contingency Team
PPE Personal Protective Equipment
WHO World Health Organisation
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During a pandemic suppliers will also be affected and CONTRACTOR will need to ensure there is
sufficient robustness in the supply chain to weather a pandemic. Where there is not sufficient
confidence in suppliers, action may need to be taken to diversify, increase stockholdings, improve
contracts (penalties, bonuses).
In such circumstances CONTRACTOR will need to react quickly and any business travellers will need
to return home immediately.
A.3.4.4 States of operation
It is anticipated that a pandemic period will result in three broad states of operation:
Full Capacity No impact on operations. Planning and monitoring are on-going but there is
no unusual absence.
Reduced Capacity During the long-term period of pandemic which is expected to last up to 2
years. The impact would be some unusual absence of personnel, but at an
average figure of 5 – 10%.
Pandemic Capacity The period of pandemic wave which is expected to be 12 weeks duration.
Up to three of these waves may be expected. During this period it is likely
that absence will be 25 – 50%. In some cases this could be much higher
due to fear among staff, failure of transport infrastructure, and so on.
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PHASES 5 – 6
PANDEMIC
PHASE POST
4 PEAK
PHASES POST
1-3 PANDEMIC
TIME
Predominately Sustained Widespread Possibility of Seasonal
Animal infections; human-to-human Human infection recurring events level disease
few human infections transmission
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CONTRACTOR Project Director will own the Pandemic Contingency Plan and will supervise its
execution.
A3.6.2 CONTRACTOR Corporate HSE Manager
CONTRACTOR Corporate HSE Manager is responsible for the overall Health and Safety of
personnel working within the Project. In terms of contingency planning, his role is to review and
approve the project specific plan.
He will ensure a Pandemic Contingency Team (PCT) is formed to plan and manage appropriate
response actions. This group will have responsibility for implementation of the plan should a
pandemic situation arise. The PCT will comprise:
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RESPONSIBLE
ITEM CATEGORY ACTION
PERSON
Convene regular meetings of the PCT to monitor and
1 Operations CONTRACTOR GM
oversee the situation.
Recruit additional cleaning staff for offices, canteens
2 HR Manager
and other communal places.
Issue posters and other material to remind all
3 Site HSSE Manager
personnel to wash hands frequently.
Hygiene
4 Limit face-to-face meetings to a minimum. Project Manager
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RESPONSIBLE
ITEM CATEGORY ACTION
PERSON
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Vigorously encourage employees who feel unwell to STAY AT HOME rather than coming into
work and infecting others.
While infection is restricted to poultry and direct human contacts, issue advice on avoidance of
contact with birds. If necessary bird scaring devices can be installed around the site to keep
birds away.
Establish a policy for managing the removal of dead birds found on the site.
Provide enhanced personal cleaning facilities – for example, alcohol based hand gel
disinfectant in offices, building entrances, toilets, and disposable paper tissues (together with
covered waste bins).
Increase the frequency and intensity of the site cleaning routine – particularly of surfaces and
objects touched frequently by many people. Examples include –
- door handles;
- restaurant trays, table surfaces, drink vending machines;
- work station items – desk surfaces, telephones, drawer handles and keyboards.
- waste bins (possible contaminated tissues)
Make sure, during an actual pandemic, that cleaning staff are adequately trained and
protected.
Review hand drying methods in washrooms. Adequate hand drying is essential for cleansing
hands of microbes. Roller towels, if employed, must be regularly renewed. Cotton towels for
multiple use are unacceptable. The most effective hand drying (from a microbial perspective) is
achieved by a combination of disposable paper towels and hot air dryers (either automatic or
operated by a large ‘elbow button’)
Be prepared to actively discourage some activities during the course of a pandemic e.g.:
- sharing of work stations;
- multiple use of telephones;
- hand shaking;
Discourage casual visitors to site locations, including children of staff members. Children have
a particularly long pre-symptomatic infective period for flu and therefore can spread the
disease long before appearing unwell.
Plan for and encourage an increase in remote working, such as working from home where
appropriate. Understand the capacity and capability of IT systems and upgrade if necessary to
maximise the amount of critical tasks that can be performed remotely.
CONTRACTOR should establish a process for tracking the health status of employees so that
at least a certain amount of absenteeism can be forecasted. For instance, CONTRACTOR and
Sub-contractors should record who is sick and when they became sick so that return dates can
be predicted, similarly for those in voluntary quarantine or looking after sick family members.
Records should also be maintained of those who have had flu and recovered as these people
will be immune in future pandemic waves.
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CONTRACTOR should use the above guidance for planning purposes. It is likely that further
guidance will follow from Government as a pandemic emerges.
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This Attachment describes actions to be taken in a broad range of possible events including
earthquakes, tsunami, wind and rain and storm surges.
A4.1 Earthquake
Vietnam is not located on the edge of any active fault systems which makes it much less vulnerable to
earthquakes than other countries in the region. The northern region of Vietnam has low to moderate
seismicity. ( UN-Viet Nam Factsheet on earthquakes and tsunamis in Viet Nam – 24 March 2011).
A4.2 Tsunami
The probability of a tsunami in Vietnam is very low. ( UN-Vietnam Factsheet on earthquakes and
tsunamis in Vietnam – 24 March 2011).
Even with sophisticated technology the location and magnitude of tsunamis are very difficult to predict.
When a tsunami is generated, its height and arrival time vary according to local coastal
configurations.
When a tsunami is generated in a local area, there is little or no warning time before it strikes.
Consequently, the key elements to response are advance planning and the establishment of
evacuation areas, maintenance of evacuation routes, communication systems and the rapid
dissemination of accurate information.
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The rainy, or monsoon season, generally occurs between May and October. During this six month
period, approximately 90 to 160 days of high winds and heavy rain may be expected.
CONTRACTOR will continuously monitor National and Local meteorological data and issue timely
warning to all personnel of adverse weather and issue instructions to stop work as necessary.
In the event of an impending flash flood, the general emergency call will be given through site
communication systems and all personnel must stop work, make their worksites safe and proceed
to their assembly points.
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Title: Emergency Response Plan Page45 of 45
S-000-1654-0130V
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